Job Details

Office Specialist 2

Clackamas County, Oregon City, Oregon

Job - Government

Close Date: 01/08/2018


CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, January 8, 2018.

PAY INFORMATION
Annual Salary Range: $39,237 - $49,379
Hourly Pay Rate: $18.86 - $23.74

BENEFITS
In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.

This is a full time County position represented by the Employees' Association.

Employees' Association (EA) Full Time Benefits

JOB INTRODUCTION
•Are you interested in working within the criminal justice system?
•Do you want to be a part of a team that works to make Clackamas County a safer and healthier place to live?
•Do you have exceptional organization skills?
•Do you have excellent attention to detail?
•Do you thrive in a fast paced environment, where change is encouraged and continuously promoted?

If you answered “yes” to the questions above, we want you to join our team as an Office Specialist 2, with the Clackamas County District Attorney’s Office. As an Office Specialist 2 you will provide basic technical legal support to the prosecutors of the Clackamas County District Attorney’s Office. You will be involved in tasks that build proficiencies to apply/utilize basic legal terminology, procedures, software, and research in order to support the work of the prosecutors. You will be responsible for performing a wide variety of legal support activities and office functions to process cases, involving criminal litigation or potential criminal legal action.

As an employee of the Clackamas County District Attorney’s office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.

Required Minimum Qualifications/ Transferrable Skills:*
•At least two (2) years of increasingly responsible clerical office experience
•At least one (1) year of experience working with sensitive and confidential information
•Strong interpersonal skills including, but not limited to, active listening, professionalism, and team collaboration
•Demonstrated skill to effectively communicate both orally and in writing
•Ability to be flexible, self-motivated and work independently
•Beginning proficiency in Microsoft Word
•Beginning proficiency in Microsoft Excel
•Strong data entry and data retreival skills
•Must successfully pass a post-offer, pre-employment drug test
•Must successfully pass a criminal history check, which may include national or state fingerprint records check

Preferred Special Qualifications/ Transferrable Skills:*
•Experience working in a legal and/or criminal justice field
•Experience using a case management system
•Working knowledge of principles, practices and procedures of criminal or judicial system
•Experience working in a fast paced environment
•An understanding of the criminal justice system infrastructure
•Knowledge of laws, statutes, regulations, executive orders, agency rules of the federal, state and local governments, mandated Oregon Administrative Rules and public records laws
•Possession of Law Enforcement Data System (LEDS) certification
•Designation as Notary Public for the State of Oregon

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

RESPONSIBILITIES
Duties may include but are not limited to the following:
1.Independently consults with program and office staff to establish and revise clerical systems, files and business procedures to meet specific program needs; presents and/or interprets information to supervisor or staff, if necessary.
2.Receives, transfers or refers calls to appropriate sources; provides complex or technical information which requires the interpretation of office or program policies and procedures in order to facilitate office operations or assist the general public; schedules appointments for clients with appropriate staff member(s); meets and greets the general public and/or clients and directs individuals to appropriate staff; checks in and processes clients in preparation for appointments; makes outgoing calls related to services or appointments; processes transactions, computes or verifies data, fees, or payments; determines when to refer members of public or clients with varying temperaments to appropriate staff member(s) for assistance.
3.Processes, enters, and examines complex technical materials, including legal forms, formal documents and records where specific procedural requirements are complex, and where accuracy and effectiveness are critical; interprets data for proper input to program formats; determines necessary changes to data gathered or entered; performs duties and functions of a sensitive or confidential nature.
4.Composes routine correspondence and drafts documents; proofreads/edits document for grammar, clarity, punctuation and spelling without altering author's intent; updates and maintains spreadsheets, databases, and reports; tracks and logs data for the department, division, and or employees; returns documents to originating person for editing or approval.
5.Maintains filing and record systems with a variety of subject matter to provide easy access to records and information; provides retention of records as needed and/or requested; assists with record requests as needed; consults with supervisor as to nature of data requested.
6.Monitors and documents information and data in accordance with program requirements; posts records and makes adjustments or corrections to records as needed; maintains data and fiscal information for budgeting and billing purposes; examines and edits data for completeness and accuracy; corrects error in math, names, addresses, and other input data; interprets data for proper input to program formats; proofreads reports to verify accuracy of input.
7.Provides assistance scheduling and setting up conference rooms for meetings and events.
8.In consultation with supervisor, monitors and prioritizes projects and assignments; makes work assignments, trains employees, checks completed work and provides backup support to staff when needed; reports operating problems to supervisor.
9.May interpret program procedures and guidelines, facilitate operations, and/or assist in the training of staff when working with public, clients, and other departmental personnel or staff of other businesses.
10.Effectively operates complex office equipment including, but not limited to, computers, scanners, multifunction printers and fax machines; serves as departmental liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
11.Trains staff related to duties in assigned areas; performs special projects as assigned.

WORK SCHEDULE
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

ABOUT THE DEPARTMENT
The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.
As the elected District Attorney of Clackamas County, I am proud to lead a team of legal professionals who work every day to serve the interests of justice through vigorous and impartial prosecution of those who commit crimes in Clackamas County. Whether it is a high profile crime that garners the public's and media's attention, or a low-level misdemeanor offense, our office recognizes that every crime is important to at least one individual, the victim. We are dedicated to thorough and efficient service to victims, witnesses, law enforcement and the general public.

Ensuring that the interests of justice are met is not easy. But it is always the goal of the Clackamas County District Attorney's Office.

John S. Foote
District Attorney


APPLICATION PROCESS
Clackamas County only accepts online applications.
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

Complete details: https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=104459&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant