Job Details

Performing Arts Center Rental and Technical Coordinator

Portland Community College

Job - Other

Close Date: 01/31/2018

Performing Arts Center Rental and Technical Coordinator

Portland Community College

Requisition Number: 09201

Location: Sylvania Campus

Address: 12000 SW 49th Avenue, Portland, OR

Hours of Work: 8 a.m. to 5 p.m. Monday - Friday

Position Status: Academic Professional; Salary Level 5, Fulltime, Exempt

Starting Salary Range: 2017/2018 Salary Range: $48,237/yr to $83,640/yr. Initial salary placement will normally be at Step 1. Advanced initial salary placement for directly relevant professional, business or industrial expe

Job Close Date: Apply Immediately; This position will close once sufficient qualified applications have been received.

Job Summary:

The PAC Rental and Technical Coordinator works with the Theater Coordinator to manage the operations of the PAC, the Little Theatre, and associated equipment. The Performing Arts Center (PAC) is part of the Visual and Performing Arts and Design division, which houses the Arts, Music, Dance, Journalism/Communication Studies, Graphic Design, Architecture, Interior Design, and Theater Arts at the Sylvania campus. The Performing Arts Center houses a 380 seat auditorium, a state of the art sound system, stage, lobby, a courtyard, and classrooms. This position coordinates the scheduling of and implements rental and campus events in the PAC, the Little Theater, and the PAC classroom.

For more information please visit our website:

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with a access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Auto and Home Insurance. Retirement and tax deferred 403B plans.

Paid Leave:
13.33 hours of Vacation leave per month
1 day of Sick Leave per month
11 Holidays
3 additional Personal Leave days per year

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.


1. Serve as technical director for rental events. Meets with clients to determine timelines and required preparations for rental events and productions, including client expectations for lighting, sound, rigging, stage arrangement, equipment, and production crew. Responsible for assuring that client technical and production needs are met, including troubleshooting issues and problems that may arise. Makes independent decisions to assure client satisfaction and safe rental events and productions.
2. Select, schedule, coordinate, and direct rental production crews, including student and casual workers, according to the needs of the client. May coordinate house management requirements for rental productions (e.g., ushers, ticket booth, house manager, and custodial staff). Screen, interview, and hire staff. Process appropriate paperwork. Participate in resolution of performance issues, as needed.
3. Responsible for day-to-day operation of the Scene Shop, including overseeing the building of sets for rental events and for outside clients, as well as scenery for main-stage theatre productions. Trains Scene Shop workers in proper safety procedures and monitors workers to assure that they follow the procedures.
4. Trains and directs crews in proper technical staging methods and practices, including especially appropriate safety procedures in the work area. This includes working with stage lighting and light board, sound system, moving sets, rigging curtains and set pieces, and other production support activities.
5. Assist with the marketing of the PAC, including providing guided tours of facilities.
6. Maintain necessary inventory of tools, materials, and supplies, as well as assure that facilities and equipment are in proper condition for rentals. Inspect, repair, or replace rigging hardware, lighting instruments/cables, and sound equipment as needed. Submit maintenance requests to the Service Request Center as necessary.
7. Provide back-up coverage for the Theater Coordinator as necessary.
8. Perform related duties as assigned.

Minimum Qualifications:

The education and/or work history sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the resume/cover letter will not substitute for the completed application.

Satisfactory references and successful completion of the criminal background check are required to meet the minimum qualifications for hire into this position.

In the online application's Education/Employment History sections, include jobs, duties, and dates that display these qualifications.

Bachelor's degree with concentration in Technical Theater in addition to technical training in multipurpose performance facility operations required (experience performing the duties of this job may substitute for the degree requirement on a year for year basis).

Demonstrated experience in an educational theater environment required.
Experience in facility management and scheduling practices commonly used in running a multi-use theatrical facility.
Demonstrated experience overseeing varied production crews.
Demonstrated ability to interact effectively with internal and external clients.


- Considerable knowledge of equipment commonly found in a theater facility, e.g., scene shop, rigging, lighting, sound, house and stage areas, etc.
- Considerable knowledge of technical theater operational procedures, including lighting, rigging, sound systems, set construction and audio-visual equipment. Considerable knowledge of OSHA and other local, state, and federal guidelines related to theater practices, as well as safe procedures for the construction and installation of scenery, rigging, and lighting.
- Knowledge of effective management and scheduling techniques used in multi-use theatrical facility.
- Knowledge of effective supervisory practices and techniques.
- Knowledge of current instructional methods, materials, and curriculum development.
- Skill in technical theater instruction.
- Skill in supervising assigned staff and in theater management.
- Ability to operate a variety of office, scene shop, and stage production equipment.
- Ability to prioritize and manage multiple projects or to change priorities quickly.
- Ability to work in stressful situations and remain calm.
- Ability to train and oversee the work of others.
- Ability to work with an ethnically and culturally diverse population.
- Ability to cooperatively identify and resolve problems or issues with students, staff, and clients.
- Ability to communicate effectively in oral and written form.
- Ability to work a varied schedule.

Special/Preferred Qualifications:

-3 years professional technical theater experience and/or 3 years professional event/coordinator experience
-Working knowledge of live entertainment industry
-Current working knowledge of sound, lighting, and rigging
-Experience working with students
-Crew and Client skills management (awareness of hiring processes, administrative structures, scheduling, etc.)
-Experience creating a safe working environment in a theater scene shop and live theater venue
-Managing budgets
-Experience with crew training and mentoring, lead and coordinating work of multiple teams
-Demonstrated ability to collaborate with multiple teams and various campus stakeholders (parking, public safety, custodial, etc.)
-Exterience reading blue prints and creating working drawings
-Experience in the following software; Excel, MS word, Google Calendar, Vectorworks and Banner
-Willingness to learn and understand institutional structures and policies

When you apply, Please be prepared to attach a document with your responses to the following Required Questions:
1. Identify the process of a performing arts facility rental. Explain how your education and/or experience have prepared you to manage this process.

2. Please discuss your experiences and the challenges you have faced in communicating with students from diverse backgrounds, including various ethnic, racial, socio-economic groups, and aspects such as national origin, religion, gender, sexual orientation, disabilities, single parents, etc. Please include examples.

3. This position may be responsible for teaching a course in technical theater. What courses are you qualified to teach on the basis of your education and/or experience?

4. Why are you interested in working at a community college?

Additional Posting Information:

To apply for this position you must submit:
1. Completed responses to the (4) Required Questions from the Committee - scroll to see questions below - (attach document)*
2. Completed online application
3. Cover Letter (attach document)*
4. Current Resume (attach document)*

* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.

- Initial salary placement will normally be at Step 1. Advanced initial salary placement for directly relevant professional, business or industrial experience may be applied for new Academic Professionals.

- Upon hire candidate will be required to supply official copies of transcripts for all degrees earned.

- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.

- This position is included in the bargaining agreement between Portland Community College and the Portland Community College Federation of Faculty/Academic Professional Employees. Employment in this position will require, as a condition of employment, payment of monthly union dues or a monthly fair share fee in lieu of dues through automatic payroll deduction.

- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.

Documents that must be associated with this posting:

Cover Letter
Responses to Required Questions

Documents which can be associated with this posting:

Full Time/Part Time: Full Time

How to Apply

For complete job description and application instructions, visit:

As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Complete details: