Job Details

ASPCC Sylvania Program Specialist

Portland Community College

Job - Education

Close Date: 03/15/2018

ASPCC Sylvania Program Specialist

Portland Community College

Requisition Number: 09338

Location: Sylvania Campus

Address: 12000 SW 49th Ave & 17705 NW Springville Rd

Hours of Work: 8 a.m. to 5 p.m. Monday - Friday

Position Status: Classified; Salary Level 20, Fulltime, Non-exempt

Starting Salary Range: $3,446 - $3,519 per month

Job Close Date: Apply Immediately; This position will close once sufficient qualified applications have been received.

Job Summary:

ASPCC (Associated Students of Portland Community College) Sylvania is currently searching for an ASPCC Sylvania Program Specialist to work in Student Life at the Sylvania campus. Successful candidates will have excellent customer service, be highly organized and student-oriented. The ability to work in a fast paced environment with strong attention to detail is essential. You will be fully engaged and busy from the first day and we guarantee there will never be a dull moment!

This position supports the Director of Student Life and Leadership Development, the Student Leadership Assistant Coordinator, and ASPCC student leaders at the Sylvania Campus.

If you are interested in a fast paced, fun, and exciting place to work, check out this position!

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with a access to a broad range of benefit options.

Includes Health, Dental, and Vision options, Group Life, Auto and Home Insurance. Retirement and tax deferred 403B plans.

Paid Leave:
Starts at 6.67 hours of Vacation leave per month (additional vacation hours with years of service)
8 hours of Sick Leave per month
24 hours of additional Personal Leave days per year
11 Paid Holidays

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and children under 24 years of age. Tuition reimbursement for yourself at other accredited institutions.

For a complete list of PCC benefits please copy and paste the following link into another browser http://www.pcc.edu/hr/benefits/

Responsibilities/Duties:

1. May be assigned in a lead role over other employees; classified staff as well as casual and student employees. May assist in selecting staff, making work assignments, staff training and development and have input to staff evaluations.

2. Participates in or oversees the work of the program; identifies and resolves problems; monitors work flow; reviews and evaluate work products, methods and procedures.

3. Assists with fiscal activities such as budgeting, seeking or administering grant funds and associated fiscal tracking and reporting. May be extensively involved in compliance matters with federal and state or grant requirements.

4. Researches, analyzes, compiles and presents information and reports. Disseminates information to appropriate parties.

5. Assists in program planning and organizing including assisting in defining program goals and objectives and developing procedures and processes.

6. May create or maintain program records and files, including electronic and paper records.

7. May be involved in developing or managing relationships with subcontractors, including preparing contracts, subcontracts and professional service agreements and interfacing with contractors, program and procurement personnel over the provisions of the agreements. Monitors subcontractor performance.

8. Coordinates with partner agencies and organizations at the federal, state and local level, including those with a regulatory authority. Coordinates informally and assists in preparing official reports and correspondence.

9. May create or maintain program records and files, including electronic and paper records.

Minimum Qualifications:

The education and/or work history sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the resume/cover letter will not substitute for the completed application.
- Satisfactory references and successful completion of the criminal background check are required to meet the minimum qualifications for hire into this position.
-
In the online application's Education/Employment History sections, include jobs, duties, and dates that display these qualifications.

Positions in this classification typically require a blend of administrative experience, including expertise with technological resources, and experience or training related to the program or service to which assigned. A typical way to meet these requirements would be an AA degree or equivalent units and two years of responsible experience related to the program area of assignment. Experience may substitute for the education requirement on a 1:1 basis.

Knowledge of: client or customer needs and circumstances; related or supportive community needs and resources, regulatory requirements and organizations; related college services and resources; funding sources and requirements; accounting and fiscal recordkeeping practices; general office administration and operation.

Ability to: Effectively perform each of the tasks above, as assigned; make effective use of technological resources; develop and maintain effective relationships with program clients, college staff at all levels and partner/regulatory agency personnel; analyze, interpret and compile complex data; continuously monitor and ensure program effectiveness and success.

Work Environment and Physical Requirements
Work is typically performed in a standard office environment and exposure to video display terminals occurs on a regular basis. Duties typically involve managing multiple priorities, handling interruptions, deadlines and other work pressures. Some positions may require local and long distance travel and the use of a personal vehicle.

Learned physical skill is required for keyboarding and ten-key functions. Occasional lifting, guiding and/or carrying of light weight materials and equipment.

Special/Preferred Qualifications:

- Experience in a college setting, working with a wide variety of students;

- Demonstrated excellent interpersonal, organization, and problem solving skills, and the ability to work independently;

- Demonstrated strong customer service skills provided to diverse clientele;

- Demonstrated ability to work well in a busy environment, and assist with a wide variety of training, special events, and services;

- Valid driver's license and acceptable driving record.

When you apply, Please be prepared to attach a document with your responses to the following Required Questions:

1. PCC has a very diverse student population with students of various races, ages, cultures, language groups, and abilities. What challenges have you experienced working with diverse populations? Please provide specific examples. How did you overcome the challenges? What did you learn from the experience?

2. Describe your computer skills, software knowledge, and experience working with email systems and web-based or Internet information sources, calendars, etc.?

Additional Posting Information:

"ASPCC Sylvania Program Specialist " is the working title for this position; the formal title in the PCC job classification system is "Program Specialist"

To apply for this position you must submit:
1. Completed responses to the (2) Required Questions from the Committee - scroll to see questions below - (attach document)*
2. Completed online application
3. Cover Letter (attach document)*
4. Current Resume (attach document)*

* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.

When you apply, Please be prepared to attach a document with your responses to the following Required Questions:

1. PCC has a very diverse student population with students of various races, ages, cultures, language groups, and abilities. What challenges have you experienced working with diverse populations? Please provide specific examples. How did you overcome the challenges? What did you learn from the experience?
2. Describe your computer skills, software knowledge, and experience working with email systems and web-based or Internet information sources, calendars, etc.?

- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.

- This position is included in the bargaining agreement between Portland Community College and the Portland Community College Federation of Classified Employees (PCCFCE). Employment in this position will require, as a condition of employment, payment of monthly union dues or a monthly fair share fee in lieu of dues through automatic payroll deduction. Probationary period will be in accordance with Article 13 of the Classified Agreement. Current Classified employees are encouraged to review Article 15 for salary placement guidelines.

- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.

Documents that must be associated with this posting:

Resume
Cover Letter
Responses to Required Questions

Documents which can be associated with this posting:

Full Time/Part Time: Full Time

How to Apply

For complete job description and application instructions, visit: http://apptrkr.com/1174867

As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

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Complete details: http://apptrkr.com/1174867