Post Date: 03/01/2018
Close Date: 03/30/2018
Job Title: Director of Properties
Location: Portland Service Center
Reports To: Chief Financial Officer/Vice President of Business Services
Girl Scouts of Oregon and Southwest Washington serves more than 25,000 girl and adult members in Oregon and Clark and Skamania Counties in Washington. Our mission is to build girls of courage, confidence, and character, who make the world a better place. Through activities in science and technology, business and economic literacy, and outdoor and environmental awareness, Girl Scouting provides girls with opportunities for fun and friendship while fostering the development of leadership skills and self-esteem.
Check out our benefits at www.girlscoutsosw.org/careers
Girl Scouts has valued and supported all girls since our inception in 1912. The foundation of diversity that Juliette Gordon Low established runs throughout Girl Scouting to this day. Our mission extends to all girls, and through our program they develop the necessary leadership skills to advance diversity and promote inclusion. We wish for all girls to see themselves reflected in the organization they are a part of, and seek to model the values of diversity and inclusion we hope to instill in them. In order to achieve these goals, we are committed to creating and fostering racial and ethnic diversity at every level of the organization.
The Director of Properties ensures that the council’s 13 properties which include 9 program properties, 6 camps and outdoor program centers and 3 indoor program centers are maintained and developed to meet the operational needs of current council programs and ready for future initiatives. The director also contributes substantially to the maintenance and improvement of our 4 council offices. The director supervises 7 full and part time property rangers and the site registrar.
The director is responsible for project management of all capital construction, operational construction projects, and routine property maintenance. The operating budget for council properties is approximately $875K for fiscal 2018. Capital projects in fiscal year 2018 will exceed $510K with much of the work performed by staff and the balance performed by contractors. The process of securing and vetting the bids and the supervision of contractors is the responsibility of the director as is the scheduling of all projects using project management software. The director serves, along with the CFO, on the board property committee and contributes to the council’s long range property planning process. In addition to the construction and maintenance related projects, this position is responsible for contributing to the management of the council’s timber resources in accordance with our sustainable timber management plan for each forested property. This position requires a high level of collaboration with others to meet its goals.
Major Accountabilities/Job Duties:
• Manages the council capital budget in collaboration with the CFO using various software systems. Prepares the annual capital and operating property budgets for the department for approval per council processes. Works closely with the CFO on all budgets and in setting priorities.
• Collaborates on the recruitment process for camp ranger hires. Trains and supervises the rangers who live and work on camp properties. Prepares staff reviews and recommends discipline, if needed.
• Supervises the site registrar, oversees the system for managing site reservations, site usage tracking and reports for strategic and long range planning. Approves most occupancy expenses and works to minimize these expenses, when possible and practical, in collaboration with the CFO and program staff. Ensures that photographic records are kept of all projects to support the program, communications and property departments. Provides hands-on leadership to camp rangers and other staff as needed. Direct knowledge of construction methods and materials is required.
• Develops contract specifications for major projects, solicits bids and recommends outside contractors for maintenance and capital improvements on council owned/leased facilities and sites. Compiles needed information and submits for all permits for property related projects. Maintains records of the stages of projects, the bidding process and final contract documents in the project management software.
• Oversees the maintenance, inventory, repair and replacement of equipment and vehicles to support Girl Scout program at camps and other sites. Provides hands on involvement, as needed.
• Supports day-to-day facility maintenance activities for most office locations and provides hands on involvement when needed.
• Participates in short and long range operational and capital improvement planning for development of program facilities as a contributor to the board property committee.
• Responsible for drafting the annual budget for occupancy related revenue and expense and property capital projects for review and approvals. Manages these budgets, ensuring that operating expenses remain within budget, and that projects are finished on time and with their budgets. The expense side of these budgets is approximately $875K in the current year. Revenue varies from year to year.
• Travels throughout Oregon and SW Washington, visiting all council sites as frequently as needed to provide hands on leadership and support to staff.
• Develops and maintains operations manual for each council property.
• Acts as the council liaison, along with property rangers, to support all volunteer projects on council properties. This includes council service projects, volunteer projects and others.
• Works with the CFO as the council liaison between county, state, and federal agencies that govern several of the council properties. This includes creating yearly operational plans, providing usage data, appropriate permits, and general relationship building.
• Manages, in consultation with the CFO, the council’s timber resources in accordance with the sustainable forestry plans for each property and council mission. Currently the council owns or manages approximately of 1,000 acres of forested land.
• Other duties as assigned.
• Excellent computer skills including Microsoft Office, including Outlook email and calendar, Word and Excel and a project management system. We use Asana.
• Well developed organizational skills and the ability to comply with council policies and procedures.
• Previous significant work experience in the management of multiple property sites and the supervision of staff.
• Hands on residential and commercial construction experience, including supervising all crafts used on typical residential construction.
• Knowledge or experience in working with building and maintenance projects and working with contractors and sub-contractors. Ability to build a building from the ground up and to train others to do tasks assigned. Knowledge and skill working with hand and power tools.
• Excellent interpersonal skills, accountability, maturity of judgment, and willingness and ability to work in partnership with others.
• Ability to work with a diverse group of people including employees, volunteers and youth of various ages. Ability to communicate in writing effectively.
• Models behavior consistent with the mission and purpose of Girl Scouting.
• Must satisfactorily pass background and driving record check.
• Knowledge of general forestry practices and standards.
• Familiar with local, state and federal building codes related to camp and office facilities.
• Experience with youth group or non-profit organizations desirable.
• Trade licenses a plus.
• Able to walk up and downhill on uneven terrain up to 20%
• Lifting up to 50# on an occasional basis
• Pushing/pulling up to 70#
• Sitting at computer for extended periods of time
• Able to operate a motor vehicle for extended periods of time frequent basis
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a full time, exempt, offering a salary range of $60,400.00-$63,420.00 depending on experience. This position is open until filled.
For more information, or to apply now, you must go to the website below. Please DO NOT e-mail your resume to us as we only accept applications and resumes through our website. Please use the link below to apply:
Girl Scouts of Oregon and Southwest Washington is an equal opportunity employer. We encourage, value and honor diversity.
Complete details: https://girlscoutsosw.applicantpool.com/jobs/215655-38809.html