Job Details


Marylhurst University, Marylhurst, OR

Job - Education

Close Date: 01/19/2018

JOB TITLE: Controller
DEPARTMENT: Business Affairs Office
REPORTS TO: Business Affairs Director
CLASSIFICATION: Exempt, Full-time, FTE 1.0
WORK HOURS: 8am to 5pm, Monday through Friday
START DATE: Mid-February 2018

Marylhurst University was founded by the Sisters of the Holy Names of Jesus and Mary to provide a high quality academic experience and to educate the underserved in the community. The university has a long standing reputation for providing innovative and personalized approaches to meet the needs of traditional and non-traditional students. In keeping with the foundation created by the Sister’s values and inspirations, the university places a high value on creating a sense of community, service and social justice and ethical leadership. The university is located just south of Portland, Oregon, near Lake Oswego, in one of the most idyllic campus settings, adjacent to the Willamette River. Visitors to the campus are struck by its beauty and peacefulness. Successful candidates are not required to be Catholic, or have any religious affiliation, to be a part of the Marylhurst community. We respect the Sisters' values as the foundation for the way we operate. Please visit for more information about the Marylhurst University community.

PURPOSE OF POSITION: The Controller is responsible for ensuring the accuracy, completeness, and timeliness of the university’s financial transactions and bears primary responsibility for producing various financial statements and reports. This position oversees the campus accounting staff and reports to the Business Affairs Director.

The Business Affairs Office is undergoing a major process improvement initiative. This role serves a critical role in reimagining the work of the team and how it serves the university.

1. Reporting
a) Produce internal and external financial statements and reports.
b) Plan, prepare, and supervise financial statements and for the annual A-133 (single) audits. NCAA agreed upon procedures report.
c) Routinely interpret and apply accounting theory to assure that the university’s financial statements adhere to generally accepted accounting principles and guidelines.
d) Supervise and review the preparation of all required Federal and State tax returns (990, 1098-T, 1099, etc.).
e) Responsible for timely and accurate filing of a variety of annual tax returns and external reports.
f) Respond to requests for information and survey preparation (NACUBO surveys, IPEDS, etc.).
g) Oversight of monthly closing and financial reporting and analysis, including internal financial statements.
h) Prepare monthly financial reports.
i) Provide assistance, as necessary, for the preparation of information for Board of Trustees meetings.

2. Endowment Management
a) Responsible for endowment and investment analysis and reporting.
b) Implement and maintain proper unitization protocols for endowment tracking and reporting.

3. Internal Control
a) Oversee the reconciliation of various bank and investment accounts, and prepare, revise, and analyze other accounting records and reports.
b) Maintain, review, and implement strong financial controls and safeguard the university's assets.
c) Maintain the general ledger, including reconciling accounts, performing journal entries, and maintaining the chart of accounts.
d) Oversee fixed asset accounting.
e) Review of monthly and quarterly reconciliations.
f) Work with the Business Affairs Director to keep all university financial policies and procedures up to date with all applicable rules, regulations, standards, and industry best practice.

4. Cash Management
a) Supervise daily cash flow management and banking relations.
b) Responsible for daily cash reporting and maintaining the cash budget.
c) Maintain appropriate relations with banks to serve the university’s interests.
d) Along with University Advancement and Financial Aid, coordinate proper grant reporting compliance and Title IV draw downs.

5. Process Improvement
a) Take an active approach and participate in strategic planning activities pertaining to financial services.
b) Build strong collaborative relationships university-wide.
c) Trouble shoot issues with team and across campus, as needed.
d) Maintain and increase proficiency in all software systems.
e) Assist in developing, implementing, and evaluating accounting systems and software, including policies and procedures.

6. Supervision
a) Create a friendly work atmosphere which encourages continuous improvement.
b) Work to develop the skills and knowledge of all direct reports.
c) Maintain fair and equitable standards for all direct reports in adherence with university policies.

7. Other Duties
a) Assists with the annual budget process as needed.
b) Plays a key role in the maintenance and improvement of all financial/accounting software systems.
c) Other duties as assigned.

1. Thorough knowledge of receivables, collections, payables, and general ledger.
2. Experience working with complex financial data.
3. Strong understanding of GAAP and FASB.
4. Working knowledge of fund accounting.
5. Excellent interpersonal and communication skills, both oral and written.
6. Strong endowment accounting and tracking expertise.
7. Advanced Excel skills.
8. Detail oriented and well-developed habits that ensure accuracy.
9. Proficient in standard office software (Microsoft Office Suite, Google Apps).
10. Demonstrated ability and willingness to learn new systems and software.
11. Strong work ethic and ability to maintain a high level of integrity, dependability and flexibility in a professional environment.
12. Demonstrated ability to manage multiple projects with various deadlines.

1. Bachelor’s degree in accounting.
2. 7+ years of professional experience at the staff accountant level (or higher).
3. Experience in higher education.
4. Supervisory experience preferred.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequently perform repetitive motions of the hands or wrists, sit, stand, stoop or bend, talk, hear, feel and walk. Frequently lift and/or carry up to 10 pounds and occasionally lift and/or carry up to 25 pounds.

BENEFITS: University-paid medical, dental, and vision coverage for the employee. Four weeks paid vacation; paid sick leave and holidays; tuition waiver program; life and disability insurance; and retirement plan.

TO APPLY: To apply for this position, please visit and select Staff Positions found on the Job Openings page or visit

For full consideration, submit a cover letter and resume as attachment(s) during the application process. Review of applications will begin immediately and is on-going until the position is filled.

Equal Opportunity Employer - Marylhurst University
All qualified persons will be considered for employment without regard to age, gender, color, race, national origin, religion, marital status, disability, veteran status, sexual orientation, or any other class protected by law.

Candidates with disabilities requiring accommodations and/or assistance during the hiring process may contact Human Resources.
Employment at Marylhurst University is contingent upon clear results of a thorough background check.

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