Job Details

Hayhurst Connect – After School Program Coordinator

Neighborhood House, Hayhurst Elementary, Portland OR

Job - Education

Close Date: 01/11/2018

Who we are:
Neighborhood House is here for families facing hunger and homelessness, vulnerable seniors and children who need help in school. Founded in 1905 by the Portland Section of the National Council of Jewish Women, Neighborhood House was the city’s first organization committed to helping the many immigrants who were arriving at that time, and living primarily in South Portland.

What we do:
Neighborhood House assists low-income, recent immigrant and other vulnerable people living in the greater Portland area. Our programs serve disadvantaged children needing help to be successful in school, families facing hunger and homelessness, and seniors needing support so they can remain living active and independent lives.

Neighborhood House's program participants represent a remarkably diverse mix of ethnicities and cultures. To meet the needs of these diverse communities, Neighborhood House offers culturally-specific services for African, Latino, Middle Eastern and Russian immigrants in various programs. We have many bilingual staff who speak Spanish, Russian and Somali and other African languages to effectively reach out to non-English speakers and to insure they feel welcome and are getting the help they need. We believe an equitable workforce will strengthen and enrich our organization and strongly encourage all qualified persons to apply regardless of race, gender identity, sexual orientation, religion, or otherwise.

What we offer our employees:
Neighborhood House believes our employees are our best investment. Because of this, we provide an excellent full-time (30 hours and above) benefits package including a low-cost medical plan with no additional out-of-pocket expenses (really!) through our Nonstop Wellness broker, low-cost dental insurance, paid life insurance, paid long term disability insurance, 403B, FSA, and more. We also offer generous paid time off policy, 11 paid holidays a year, and a flexible working schedule for most positions. Finally, Neighborhood House eligible for credit in the Public Service Loan Forgiveness program.

Job Title: Hayhurst Connect – After School Program Coordinator
Department: School Age
Reports To: School Age Director
Pay: $17/hr
Type: Full Time

This position is responsible for planning and implementing day-to-day operations of the Hayhurst Connect After School and Summer grant funded Program.

Work in close collaboration with school’s principal, school staff, student support team (if applicable), to identify, recruit and serve participants in the intensive academic extended-day activities three times a week, 24 weeks per school year and 4 weeks per summer.

Work with school’s staff and Neighborhood House to design this academic after school program that meet objectives of required grant outcomes/outputs.

Responsible for overall coordination of after school operations, including scheduling, recruitment of classes and participants, selection of participants, enrichment activities and site supervision of after school and summer activities.

Survey and assess community needs and strengths for meeting needs at the elementary school.

Recruit, screen and aid in hiring for after school and summer program staff members.

Coordinate and purchase food supplies for after school snacks for participants.

Develop and maintain a collaborative partnership with staff members at Home Forward's Stephens Creek Crossing (SCC) and visit SCC when applicable to connect with families and participate in community events.

Under direction of the Youth and Family Services Program Manager and Principal, responsible for program development of 4-week academic summer program activities at SCC which include coordination of weekly field trips.

Work collaboratively with school’s staff to refer families in need of social services to Neighborhood House resources and/or other community organizations.

Develop positive student relationships to foster a relationship of trust and support students’ achievements and work with students to help problem-solve conflicts and develop social skills as needed.

Work collaboratively with school staff to increase parent or family involvement by hosting 3 family education events. Engage families of participants in their child's education by making regular contact with families and connecting families with their child's school-day and after school teacher(s).

Develop program materials, brochures, forms and registration materials following Neighborhood House and/or the funding organization’s guidelines, as approved by the Youth and Family Services Program Manager.

In partnership with Neighborhood House’s Development Department and Program Manager, perform outreach to local businesses and companies to solicit volunteers and resources to enhance after school activities.

Assist in writing and submitting grant proposals to expand Hayhurst Elementary/ SCC After School Program.

Responsible for accurate recordkeeping and timely submission of required reports, such as mid-year and end-of-year grant reports, participant program attendance, and other program reports as needed.

Assist Youth and Family Services Program Manager with after school program's budget tracking.

Attend school meetings (faculty, PTA, et al.) or community meetings as requested.

Participate collaboratively in major school events as needed.

Attend Neighborhood House Youth & Family Services staff meetings and all-staff meetings.

Other duties and responsibilities as assigned by the supervisor.

Bachelor’s degree in education, social work, or related field and three (3) years full-time experience with elementary school-aged youth or educational programs; with one (1) year of supervising employees is required; program management experience is preferred; or equivalent combination of education and experience.

Positive and enthusiastic attitude. Ability to manage multiple projects simultaneously and work independently at school location.

Experience & ability to work effectively with multiple organizational partners to deliver services to youth and families. Knowledge of Microsoft Office Word and Excel.

Excellent oral and written communication skills and exceptional organizational skills required. Excellent interpersonal skills in the areas of problem-solving, conflict resolution, fostering relationships, group planning, program curriculum development and decision-making processes.

Scope of responsibility includes supervision of employees, and volunteers. Carry out supervisory responsibilities in accordance with Neighborhood House's policies and applicable laws. Responsibilities may include interviewing, hiring with supervisor approval, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems with the supervisor’s overview.

Provide day-by-day oversight within the department. Responsible for implementing departmental goals under the direction of the Youth and Family Services Program Manager and/or Associate Director.

Network internally and externally to achieve objectives of the department as needed.

Maintain the knowledge base of internal and external regulations and laws necessary to assure compliance in all departmental activities.

Demonstrated ability to work effectively with individuals from diverse culturally and socio-economic diverse communities and communicate effectively with those whose English language skills are limited. Excellent oral and written communication and ability to communicate professionally with clients, families, community members and co-workers. Ability to work as a team player. Ability to work with sensitive and confidential information.

Ability to read, analyze, and interpret documents. Ability to respond effectively to the most sensitive inquiries or complaints.

Ability to work with mathematical concepts such addition, subtraction, multiplication and division.

Ability to apply common sense understanding to carry out instructions furnished in writing and oral form. Ability to research, analyze, and problem solve.

Requires own vehicle transportation, a valid driver's license, and car insurance acceptable to Neighborhood House's insurance provider.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit for long periods of time; may use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk around the school building for a significant length of time; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds up and down the stairs. Must be capable of moving and maneuvering furniture and equipment as required. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

AT RISK: This position has been determined to be at risk for bloodborne pathogen exposure. In addition to the standard hazard communication training, this employee is required to take annual bloodborne pathogen and personal protective equipment training prior to working.

Application Guidelines/Contact:
Please submit resume and cover letter via the following link for this and other open positions:

This Position:

All Positions:

Via Email:

You may also apply for the position via email if the above links aren't working for you, we just ask that you please try the application through ADP first before emailing.

Please be sure to include the posting title you are applying for, and also where you heard about this position.

Complete details: