Post Date: 04/13/2018
Close Date: 06/11/2018
Reports to: Executive Director of El Programa Hispano Catolico
The Deputy Director reports to the Executive Director (ED) and serves as a member of the Executive Leadership Team; this position is charged with leading the internal operations to support employees and to advance the mission of El Programa Hispano Catolico (EPHC). This position will work closely with the Senior and Executive Leadership Teams, Board of Directors, partner organizations and funders to develop operational strategies and systems that support our infrastructure and further our mission. The Deputy Director will also work with managers and directors to assure high quality service
Internal Operations and Systems Development
Supporting a Trauma Informed Workplace Culture
Finance & Budget
Contracts and Program Development
Strategic advising and planning
In addition to leading this work, the Deputy Director will represent (and/or ensure representation of) EPHC in external committees.
This position is a significant leadership position for a senior-level thinker in strategy and operations. The Deputy Director is the leader responsible for building and managing the internal organization and infrastructure necessary for EPHC continued success and growth, and will also be a thought partner to the ED and help support the senior leadership team. An ideal candidate should be able to both think broadly and strategically about our work and also be detail and systems-oriented and organized about the implementation and structures necessary to ensure high quality program delivery in a healthy organizational culture. The Deputy Director will be charged with overseeing the day-to-day operations, provide senior level supervision and support to program managers, oversee contracted administrative services and other duties as required. They will also support the ED in strategic planning, board management and stakeholder communications.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
Reporting to the ED, the Deputy Director is a member of EPHC's senior staff and takes the lead in developing and implementing the organization's operational infrastructure and strategy, planning for growth, and ensuring healthy financial systems and accountability. Specific responsibilities include, but are not limited to the following:
Program Support and Development
Supervise and provide support to program managers in EPHC's housing, employment, education and community support programming areas.
Attend program and funder meetings.
Foster and maintain excellent professional relationships and responsive communication with partners and funders.
Work closely with program managers and Quality Assurance (QA) to establish, support and improve systems and structures that ensure high quality and compliant program delivery.
Provide thought leadership with staff, partners and funders on the development, implementation and delivery of programming.
Attend key organizational annual events (i.e. agency fund raising events, Board Retreat, Las Posadas, Farm Visits, etc.)
Internal Operations & System Development
Work with ED to build organizational infrastructure and develop systems to support EPHC's work, including the effective and efficient delivery of contracted administrative functions (HR, IT, Finance, Payroll, QA and Facilities).
Work with the Executive and Senior Leadership teams to develop, improve and document workplace internal systems operation manual for maximum efficiency.
Integrate operating infrastructure and functions with programmatic efforts, staff, board and partners.
Finance & Budget
Work with Finance, program directors and managers to monitor budget, financial controls, cash, and investments in accordance with Board approved policies.
Co-staff Finance Committee.
Co-Develop agency and programmatic budgets in partnership with program managers and the ED
Contracts and Compliance
Work with Finance, QA, HR, program directors and managers to ensure sound fiscal and risk management, contract and legal compliance, including insurance coverage.
Serve as a contract liaison with funders.
Ensure contract compliance including meeting all agency, federal, state and local requirements.
Supervise consultants as determined.
Work with the EPHC Executive and Senior Leadership Teams, QA and HR to ensure development and documentation of organizational policies and procedures.
Improve and oversee new staff onboarding.
Develop systems for training and planning for scaled growth.
Oversee master planning of recurring all-staff and manager meetings and retreats.
Execute professional development and culture-building opportunities and events for all staff through internal and external means as appropriate.
Strategy and Planning
Work with ED to pace and drive organization development, including analysis and implementation of priorities, partnerships, and infrastructure needs.
Serve as a senior-level thought partner, mentor, and bridge builder for organization as whole.
Support ED and Board of Directors to plan and facilitate new member onboarding, agenda development and board governance.
Provide strategic support in Development and Communications as needed.
Participate on El Programa Hispano Catolico Leadership Team.
Other duties and responsibilities as assigned.
QUALIFICATIONS AND REQUIREMENTS:
8+ years in senior level or management roles in nonprofit and/or government. Master's Degree preferred but not required; Bachelor's degree or equivalent work experience required.
Excellent verbal communication skills, including public speaking and presentations; bilingual (Spanish & English) required, bicultural preferred.
Demonstrated ability to work independently while meeting key organizational deadlines, leading a team, and while serving as a member of the Executive Leadership Team.
Deep knowledge of systemic political, economic and social issues affecting Oregon Latinos and/or communities of color and other vulnerable populations.
Strong organizational and time management skills with exceptional attention to detail. Proven ability to manage time and prioritize tasks to meet goals and deadlines effectively.
Employ critical thinking and good judgment in decision making; must be politically resilient and comfortable with occasionally taking positions that may be unpopular or controversial.
Professionally responsive, dependable and maintains excellent follow through.
Experience leading groups with diverse professional levels and effectively facilitate knowledge sharing and collaboration.
Ability to use data in decision-making and communicating to stakeholders.
Business writing skills with ability to compose reports, briefing materials, proposals, meeting minutes, and other business correspondence.
Ability to conceptualize, plan and manage major complex projects and multiple initiatives simultaneously.
Commitment to the mission, values, aspirations of the organization.
Past success designing and leading organizational development and capacity building. Experience with strategic, organizational and scenario planning helpful.
Ability to implement vision, think strategically, creatively problem solve, exercise good judgment and lead change.
Proven track record of project management and managing external relations.
Facilitative and collaborative leadership style. Can flexibly share leadership and build consensus. When necessary, can take initiative and make tough decisions.
Success supervising and mentoring staff and supporting professional and leadership development. Excellent people skills.
Excellent communicator and writer with experience as a spokesperson who can articulate messages to different audiences. Results oriented.
Ability to lift 40 pounds.
Must have driver's license, ability to obtain automobile insurance at levels required by agency (100/300/100). Travel in Tri County area required.
Satisfactory results from civil, criminal and motor vehicle background check required.
COMPENSATION: The salary range for this position is $75,000-$80,000 / year. Competitive benefits package, including: 100% employer paid health insurance (employee portion), disability, life insurance, paid time off, 12 paid holidays, retirement plan, free parking and more.
TO APPLY: Please submit your cover letter and resume at: https://ElPrograma.applicantpro.com
EQUAL OPPORTUNITY EMPLOYER
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Complete details: https://www.applicantpro.com/j/773546-163503