Job Details

Compliance Specialist 2

Oregon Employment Department, Beaverton

Job - Government

Close Date: 07/18/2019

Every employee at the Employment Department is passionate about serving Oregonians and Oregon businesses. If you feel inspired and motivated by our mission, vision, and values, we invite you to join us in exceeding our customers’ expectations!

Our mission: to support business and promote employment. We do this by providing stability for Oregonians and communities during times of unemployment, by helping businesses find great workers and job seekers find employment, and by providing workforce and economic information to promote informed decision making.

Our vision: an Oregon where meaningful work enables the state’s diverse people and businesses to realize their full potential, creating prosperity in every community.

Our values: integrity, respect, and community. We want to be trusted to keep our word, always acting with honesty and courage. We value diverse perspectives, assume good intent, and act with compassion. We foster a sense of belonging for our employees, partners, and customers, creating positive impacts where we live and work.

The Oregon Employment Department fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.

What you will be doing:

The primary purpose of this position is to ensure compliance with Federal and State Unemployment Insurance Tax Law by subject employers. Tax Auditors work independently in the field, directly with employers and their representatives, analyzing, interpreting, and applying generally accepted accounting principles; complex statues, rules, and case law of the Employment Department and other state and federal agencies, to a complex set of facts. In this role you will:

Independently identify and conduct audits on firms suspected of being out of compliance with State and Federal Unemployment Laws, rules and precedential law; plan and schedule audits on firms chosen by the automated selection process
Determine employer compliance with State and Federal Unemployment Law through analysis, verification, and determination of the appropriate business entity and structure
Ensure the proper reporting of wages and payment of taxes by verifying the accuracy of records from source documents, such as timecards; payroll registers and journals; and paychecks through IRS forms 940, 941, W-2; and state quarterly combined payroll reports
Identify misclassified workers and unreported wages by verifying the accuracy of records including, but not limited to, 1099’s, disbursement journals, bank records, canceled checks, trial balance, general ledgers, financial statements, contracts, invoices, and corporate minutes
Analyze audit findings and calculate tax liability, if any
Identify and refer potentially fraudulent unemployment claims to the Investigations Unit
Schedule and conduct post-audit interviews to advise employers on the proper application of law; explain audit finding, resulting liability, and appeal rights; and describe other agency services
Complete audit documentation in a manner consistent with federal guidelines, including adjustment reports and a detailed narrative of audit process and outcome
Collect liability resulting from the audit or negotiate a payment arrangement. Update employer files. Represent the agency in administrative hearings related to contested audit findings
Maintain up to date knowledge and skills related to State and Federal Unemployment Law, Internal Revenue Service Tax Code and Department of Revenue Tax Code and other state agency laws which have a direct impact on the administration of Oregon Employment Department Law

What are we looking for:

Ability to understand and explain complex subject matter such as laws, rules, policies and procedures
Comprehension of accounting and business software, such as QuickBooks
Excellent written and oral communication skills
Demonstrate interpersonal skills and desire to be a team player
Investigative skills (i.e. interviewing, researching, analyzing and determining action)
Ability to set timelines; prioritize workload; and manage tasks to meet deadlines
Commitment to valuing diversity and promoting inclusion
Required Minimum Qualifications: Four years’ experience doing administrative research that included compiling and evaluating facts to recommend management action, or decide compliance with program guidelines and regulations. Two of the four years must be above the technical support level
College-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years.

Note: Bilingual applicants are encouraged to apply. In addition to your related work experience and education, we will use the attributes and minimum qualifications above to determine whom to interview. Please make sure the attributes and minimum qualifications you have are clearly demonstrated in your application materials. Your application materials may be evaluated on spelling, grammar, punctuation, and presentation.

How to Apply:

Follow the "Apply" link and complete the online application. Please use name you want us to address you by.
Veterans' Points: If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account after you submit your application. In order to receive Veterans’ Preference, you must complete the questionnaire in your Workday account, preferably before the application deadline but no later than date of interview. For more information on veterans' preference points, visit: Veterans Resources.
Please monitor your Workday account, as all communications will be sent to your Workday account. You may be asked to submit additional information after initial application.

Additional Information: This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur in SALEM, EUGENE, MEDFORD, and BEAVERTON.

Veterans’ Preference:

Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. Please be sure to monitor your Workday account frequently, as all communication regarding application status will be sent to your Workday account. If you need assistance logging back into your account, please contact the DAS Workday Helpdesk at: 503-934-3500, Workday.help@Oregon.gov.

In order to receive Veterans Preference on your application, you must complete the questionnaire in your Workday account, preferably before the application deadline but no later than date of interview. For more information on veterans' preference points, visit: http://www.oregon.gov/jobs/Pages/Veterans.aspx

Equity and Inclusion:

View guidance our hiring managers use at the following website: https://www.oregon.gov/EMPLOY/Agency/Documents/Equity%20and%20Inclusion%20Supplemental%20Hiring%20Questions.pdf
Criminal Records Check:
The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. The agency will only consider information from the past four years (starting from the date of the arrest) for nonviolent offenses and the past seven years for violent offenses when conducting its own criminal records checks pursuant to Oregon Administrative Rules (OAR) 125-007-0200 through 125-007-0330. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our Criminal Records Check Policy https://www.oregon.gov/EMPLOY/Agency/Documents/Criminal%20Record%20Check%20Policy%20-%20PO-0201.pdf or contact us at the number below with any questions.

Work Authorization:
The Oregon Employment Department does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

Questions and Application Support:

For questions about the job announcement, please contact us at 503-947-1289

Complete details: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Beaverton-Contact-Center---OED/Compliance-Specialist-2_REQ-11929