Post Date: 11/30/2019
Close Date: 12/11/2019
The Oregon Health Authority (OHA) – Office of Equity and Inclusion (OEI) has a fantastic opportunity for a limited duration Health Equity Workforce Assistant (Administrative Support Specialist 2) in Portland, Oregon. This position assists in daily operations by providing administrative program support above and beyond clerical/secretarial duties to the Traditional Health Worker (THW) and Health Care Interpreter (HCI) programs.
What you will do!
Your focus will be processing applications, certifications and related correspondence. This entails entering registration information in to the program database and creating registry reports. It requires strong skills in database formats, attention to detail, and accurate data entry. The successful candidate will have a strong background in data and document management processes, as well as experience working with sensitive and/or confidential information per security policies.
You will provide administrative support to advisory councils and working committees by executing all meeting functions, such as scheduling, emailing invitations, preparing agendas and/or meeting packets, disseminating meeting materials, taking and distributing meeting minutes.
What's in it for you?
You will be a member of a great team that is passionate about the work they do and will be eligible for full medical, vision and dental benefits with paid sick leave, vacation, personal leave and ten paid holidays per year. Apply today!
This is a full time, limited duration classified position and is represented by a union.
Occasional Portland to Salem travel to attend meetings may be expected.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here, to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
What we are looking for!
Final candidates will be tested for the necessary computer efficiency.
Two (2) years of experience as an administrative specialist or executive support specialist which included support for a project, program or operations; OR An equivalent combination of training and experience;
Expertise using Microsoft Word, Excel, Outlook, PowerPoint;
Experience using data bases and strong knowledge of data and document management processes, includes maintaining confidentiality and complying with information security policies, and accurate data entry;
Experience providing culturally competent customer service by phone, email and in-person and working with culturally and linguistically diverse communities;
Experience providing administrative support to groups such as committees or councils to include all phases of meetings;
Experience working with frequent interruptions, using organizational and time management to complete tasks and assignments;
Experience creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
***NOTE: Administrative support are those duties beyond clerical/secretarial such as: interpretation of laws, rules and regulations, administrative data collections and analyses, and evaluation of projects, processes and operations.***