Post Date: 02/05/2019
Close Date: 02/13/2019
Clark College is currently accepting applications for a part-time, 75%, permanent classified Program Coordinator. This position will work 30 hours per week (hours to be determined at time of hire). In addition to clerical and general office support to students and faculty of the Art and Drama Departments, this position provides coordination of art events and theatre productions, office operations, auxiliary support for program labs and studio spaces and assists the faculty to provide efficient and effective instruction to the students. This position also supports the Dean and Operations Supervisor of the Social Sciences and Fine Arts (SOFA) Unit to ensure consistent unit-wide operations. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community.
Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply. Clark College does not discriminate on the basis of race, color, national origin, age perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, core themes, and objectives of the college. Questions regarding the College’s Affirmative Action Policy may be directed to the Director of Human Resources, (360) 992-2105.
Job Duties and Responsibilities:
• Provide office reception, respond to inquiries and make referrals; furnish clear and accurate information on college policies/procedures.
• Coordinate office operations: requisition office supplies, instructional and lab materials, equipment, repairs and purchased services; receive/distribute mail and freight; coordinate storage/pickup of student art work; compile/post class and room schedules, department phone lists, and display case calendars; coordinate cabinet key storage and locker check-out system; manage check-out system and charge record for Art Department credit card.
• Initiate bookstore orders, purchase requests, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
• Maintain, monitor, reconcile, and initiate corrections to department budgets; initiate transfers as appropriate.
• Manage department recordkeeping processes in accordance with SBCTC and State Records Retention requirements.
• Implement set-up procedures for new faculty, including email, voicemail, keys, copy code, computer access; assist with orientation and training.
• Coordinate administrative support operations: initiate student evaluations, collect and distribute summaries; assist with faculty absence reporting; collect/file quarterly electronic syllabi.
• Provide program activity support: facilitate Art Department scholarships and Annual Student Art show by developing schedules, preparing promotional materials, coordinating funds, reserving rooms, and preparing/posting winner notices; solicit ushers for Theatre performances; update and maintain Art Department social media and signage in building and lobby displays.
• Provide program process support: conduct research, compile data, and perform analysis for reports; assist with advising functions by entering and maintaining records, preparing informational materials, and making appointments; check quarterly schedule in construction to ensure accuracy of posted course offerings.
• Facilitate classroom and lab support: open locked classrooms and labs; secure classroom/lab doors before leaving; arrange for equipment maintenance and repair; facilitate equipment inventory, acquisitions, donations, disposal and surplus; checkout/in equipment, including issue deposit slips, inspect returned equipment, issue deposit refunds.
• Assist Lab Tech IV with staffing processes for work study, institutional hire, and art models.
• Assist with Mac Lab: check supplies, coordinate work with institutional hire students, report issues to Lab Tech or IT.
• Serve as Frost Art Center safety representative and Emergency Building Coordinator.
• Provide backup support for Lab Tech IV in Photo Lab, Pottery Lab, other art labs and studio spaces as needed.
• Perform related duties as required.
Position Requirements and Competencies:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
• Education: High school graduation or equivalent.
• Experience: Two years of increasingly responsible office experience, experience coordinating activities and/or events. Experience with darkroom photography, metal arts, and/or ceramics is preferred, but not required.
• Computer Skills: Proficient in using Microsoft Office Suite, including MS Word, Excel, and Outlook. Proficient in using Desktop Publishing software. Additionally, MAC knowledge is preferred.
• Customer Service: Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
• Interpersonal Communication and problem solving: Effectively builds and maintains strong relationships with a variety of diverse people and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
• Self-directed: Ability to produce accurate and timely work with minimal supervision.
• Critical Analysis Skills: Exhibit ability to identify issues and offer alternative solutions; informs supervisor of problems and identifies issues and alternative solutions.
Job Readiness/Working Conditions:
• Ability to understand and carry out oral and written instructions.
• Ability to communicate effectively with a diverse population.
• Ability to perform basic math skills with accuracy.
• Working conditions include office setting; proximity to/potential use of materials and equipment consistent with art lab/studio environment; some lifting.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Starting Salary: $2,070.75 (75% of $2,761.00)/month Range: 37 Code: 107N
Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.
Required application materials must be completed and submitted online by 3 p.m., February 13, 2019. (extended closing date).
REQUIRED ONLINE APPLICATION MATERIALS:
• Clark College online application
• Current resume
• Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs
To contact Clark College Human Resources, please call (360) 992-2105.
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on the campus, and crime statistics for the most recent 4-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133. The most recent Annual Security Report can be viewed here: http://www.clark.edu/campus-life/student-support/security/report.php
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College Human Resources
January 18, 2019
Complete details: http://www.clark.edu/about/jobs-and-employment/jobs/index.php