Job Details

Payroll Specialist

Concordia University-Portland, Portland, OR

Job - Education

Close Date: 01/20/2020

University Mission: Concordia University is a Christian university preparing leaders for the transformation of society.
Department Mission: In order to further the mission of Concordia University, the Administrative Services team will provide the University community with leadership and support services in the areas of Financial Management. It will provide Accounting and Payroll Services in a manner reflective of the basic values that are at the core of Concordia University.
Position Title Payroll Specialist
Department Finance
Reports To Payroll Supervisor (BS0032)
FLSA Status Non-exempt
Salary Grade 3
Primary Work Location Portland Main Campus, onsite
Work Schedule Monday – Friday 7:30 am – 4:00 pm
EEO Classification 43-3051
FTE 1.0
Last Updated January 2020

Position Summary This role is responsible for ensuring that all employees are paid accurately, in a timely manner and with the correct withholdings and deductions. Provide multi-state payroll tax research and review of state and local requirements including jurisdictional tax.

Preference Concordia University is a private, Christian university. Concordia University reserves the right to give preference in employment based on religion in order to further the Lutheran objectives of the University and the Lutheran Church-Missouri Synod.

Essential Duties and Responsibilities
Responsible for accurately processing monthly payroll utilizing the University software system. 25%
Responsible for new employee set-up as well as changes to existing employee’s positions, or changes to employee payroll deductions (donations, garnishments, withholding taxes, etc.). 15%
Responsible for the administration of the University electronic timecard system for non-exempt employees including set-up of new employee timecards, maintenance of existing timecards, troubleshooting timecard errors, communicating and enforcing deadlines with employees and timecard approvers, as well as troubleshooting all timecard questions from employees and approvers. 15%
Primary point of contact for general payroll inquiries. 20%
Maintain electronic Payroll records including employee records and Federal, State and Local tax filings and notices. 15%
Research and compile data pertaining to State and Local Jurisdictional Tax 5%
Serve as backup to Payroll Supervisor for bi-weekly payroll processing, off-cycle payroll payments, and the processing of Federal, State, and Local Withholding tax payments and filings and perform other clerical and payroll functions as directed by the Payroll Supervisor. 5%

Work Contacts Senior management, faculty, staff, and department peers.

Scope of Work Supports daily operations of the payroll department. Follows standard operating procedures throughout course of work. Works with confidential and time-sensitive information, especially involving personnel information. May initiate actions in support of departmental operations. Contributes ideas and expertise to department leadership on operational plans for the department/program.

Working Conditions Office environment with minimal noise exposure.

Minimum Physical Requirements
Able to tolerate prolonged sitting, exposure to computer terminal and computer use.
Able to tolerate highly repetitive keyboarding and 10-key numerical entry.
Able to bend, reach, grasp, lift and carry within an office environment.
Able to perform complex mathematical and logical reasoning functions with a high degree of accuracy and timeliness.
Able to engage in effective two-way conversation.
Able to maintain regular and consistent attendance at the onsite work location.

Minimum Education and Experience Requirements
Bachelor’s Degree in Accounting preferred.
Experience processing multi-state and multi-locality payroll preferred.
3+ years’ progressively responsible experience in payroll processing.
3+ years’ experience successfully working in a computer based accounting environment, SCT Banner preferred.

Minimum Requirements (Knowledge, Skills and Abilities)
Proficient in the use and application of Microsoft Word and Excel including writing complex formulas, creating and using pivot tables, and working in spreadsheets on a frequent basis.
Able to perform high volume data entry with in a timely manner with high accuracy and attention to detail.
Excellent written and verbal communication skills; in person, via telephone and via email.
Able to maintain confidentiality and handle confidential information with good judgement, discretion and integrity.
High organized, able to work effectively in a high volume, fast paced environment.
Self-motivated and able to work independently with minimal oversite.

Pre-Employment Screening Requirements
Criminal background check

Attitude and demeanor of all Concordia University employees: As part of a work environment that highly values Christian education, educational excellence and service to students, all members of the community will:
Publicly support the mission of Concordia University.
Communicate effectively with warmth, sensitivity, and understanding as s/he deals with administrative colleagues, teachers, students, parents, faculty, college personnel and program associates.
Work as a team member in a professional environment.
Possess a “service attitude” (willingness to be flexible to meet the needs of the department).
Have a professional physical appearance (appropriate clothing, personal hygiene, etc.).

Complete details: