Job Details

Police Records Technician

City of Salem, Salem, Oregon

Job - Government

Close Date: 01/20/2020

The Salem Police Department is looking for a motivated, team oriented person to join our team as a Police Records Technician. Duties performed span the spectrum of clerical and customer service functions, and are performed in a fast paced environment that demands tasks be completed with attention to both timeliness and accuracy constraints.

Police Records Technicians perform a wide variety of tasks which include reviewing, approving, and routing police incident reports; entering and purging time sensitive information in the Law Enforcement Data System; entering citations into the records management system; reviewing records for public release; and imaging and indexing documents for retention. They also serve as the first point of contact with community members, assisting customers both on the phone and in person. The ability to communicate with our customers in both English and Spanish is a plus. Successful candidates generally have experience with or the ability to achieve proficiency with a wide range of computer software systems.

The position requires the applicant to uphold the highest level of integrity and personal ethics. The Salem Police Department Records Unit is open 24 hours a day, 7 days a week, 365 days a year; you must be flexible and able to work any assigned shift in support of the department and the law enforcement partner agencies we support.

If you are interested in an opportunity to work within a team environment, focused on service, compassion, honor, and integrity, this may be the path to a highly rewarding career.

Must pass the pre-employment drug test (including marijuana).
Must pass the pre-employment background check and criminal background check necessary to obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire (clearance must be maintained throughout employment).
Ability to work in rotating shifts (24/7/365)
High School Diploma/ GED and Post High School Training in clerical, or business field, and
a minimum of 2 years of clerical experience involving accurate and confidential data entry and computer operation in a busy office setting, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the essential job functions.
Typing certificate with a speed of 40 wpm and 95% accuracy required.
Employees are required to apply/retain Notary Commissions after appointment and assist with notarizing documents.
Prior experience in law enforcement field preferred.
Preference may be given to Bilingual candidates who demonstrate English/Spanish skills and candidates may qualify for a 5% bilingual incentive pay.

Where can I find out more about the position?

Go to the menu option for Class Specifications and search for the Police Records Technician or view by clicking here.

How can I obtain an accepted typing certificate?

Please visit your local WorkSource Office/Oregon Employment Department or Salem - Goodwill Job Connection to complete the typing test. If you live in an area where there is no local employment department or you are from another state, please contact to have the typing test you will take pre-approved. Online typing tests are not accepted as they are not proctored. Typing tests must be recent, taken within the last 12 months, and submitted with your application.

WorkSource Center Oregon Employment Department
605 Cottage Street NE Salem OR 97301
Office hour: 8:00 4:30 p.m.

Salem Location:
3535 Lancaster Drive NE, Salem OR 97305
Office hours: 9:00 a.m. - 5:30 p.m.

How can I apply?

Click on the green "Apply" button at the top of this announcement, complete your application and supplemental questionnaire. Make sure that you specify how you meet the qualifications outlined in the class specification. You must also provide your typing test certificate (minimum speed of 40 WPM with 95% accuracy) when submitting the application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position will be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!

If you would like more information about employment at the City of Salem, please visit our website at


555 Liberty St SE, Room 225
Salem, OR 97301

Position #20-0401-01
Police Records Technician Supplemental Questionnaire

* 1. What is your highest level of education?
Checkbox High school graduate or GED
Checkbox Associate's degree
Checkbox Bachelor's degree
Checkbox Master's degree
* 2. How many years of clerical experience do you have, involving accurate and confidential data entry and computer operation in a busy office setting?
Checkbox None
Checkbox 1 year
Checkbox 2 years
Checkbox 3 years
Checkbox 4 years or more
* 3. You understand that this position is employed as part of a 24-hour per day, 7-day a week support office. Employees work on rotating shifts, including holidays and weekend assignments and may be called to work occasionally in situations where staffing needs dictate.
Checkbox Yes
Checkbox No
* 4. Do you have prior experience in the law enforcement field?
Checkbox Yes
Checkbox No
5. If you are bilingual, which phrase best describes your foreign language proficiency?
Checkbox Elementary proficiency
Checkbox Limited Working proficiency
Checkbox Professional Working proficiency
Checkbox Full Professional proficiency

Complete details: