Job Details

Maintenance Supervisor

Catlin Gabel School, Portland, OR

Job - Other

Close Date: 12/16/2019

At Catlin Gabel School, we have a clear vision: to be the place where a diverse mix of talented people want to come, stay and do their best work. We pride ourselves on being a warm and welcoming community, and we know our school's success is due in large part to the hard work and dedication of our passionate employees.

Catlin Gabel's dedication to promoting diversity, multiculturalism, and inclusion is clearly reflected in our curriculum and in our mission. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Applications are welcome from anyone and everyone.

Catlin Gabel believes that each employee makes a significant contribution to the school’s success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his or her services wherever and whenever necessary to ensure the success of our endeavors.

Position Title: Maintenance Supervisor

Department: Facilities

Reports to: Director of Facilities


Catlin Gabel School seeks a knowledgeable and experienced Maintenance Supervisor to join our dynamic community dedicated to inspired learning and responsible action. The Maintenance Supervisor is responsible for daily maintenance operations, safely and efficiently supporting the school functions and the physical plant. This role collaborates with the Grounds and Custodial Supervisors to provide leadership among the Facilities Team and to act decisively in matters of campus safety/security and in times of emergency. The position requires knowing and applying best maintenance practices and using experience and judgement to plan, coordinate, and participate with the Maintenance Team to complete tasks.


Use daily leadership and direction to build a team of dedicated, competent, efficient technicians who support the school’s programmatic needs and physical functions.
Coach employees to create and maintain a work environment of respect, good morale, ownership and collaboration among all members of Operations and the school community.
Develop complete and detailed work plans from minimal or unspecific requests.
Interface with the school community to develop understanding and cooperation in scheduling and execution of maintenance work orders and preventive maintenance tasks.
Coordinate outside contractors to optimize work efficiency and minimize impacts on school community.
Schedule and document safety inspections conducted in house or by contractors and vendors.
Maintain the work order database daily and utility data monthly.
Participate in annual budgeting process. Monitor maintenance budget and approve expenditures.
Assess maintenance team’s current level of training and competencies, and develop a schedule to meet requirements and to elevate desired skills. Develop plan with employees to pursue their individual interests and career goals by end of year one.
Become familiar with campus energy management software and HVAC systems by end of year one.
Assess and implement shop organization, purchasing, and inventory system for maintenance equipment and supplies by end of year one.


The person filling this position must have a minimum of 10 years consecutive experience in hands on maintenance operations, with at least 2 years of direct supervision of multiple maintenance technicians, or any combination of experience and education that provides the necessary skills, knowledge and ability to perform assigned tasks.
Demonstrated skills in carpentry, plumbing, painting, and building systems. Preference for school or institutional maintenance experience.
Situational awareness and demonstrated understanding of the particular risks of conducting maintenance operations in a school environment.
Leadership abilities that engender, by example and direction, a strong work ethic, integrity, and teamwork.
Customer service orientation.
Good written and verbal communication skills in English. Polite and professional demeanor in all interactions. Neat and professional appearance appropriate to tasks and the school setting.
Strong organizational and time management skills.
Sufficient typing and computer skills to conduct daily communication and documentation tasks. Ability to effectively learn and utilize work order, inventory, and energy management systems. Ability to sit at a desk working on a computer.
Ability to walk for long periods across campus; ability to climb and descend stairs; ability to lift and carry up to 50 lbs. frequently and shift +50 lbs. with equipment. Possession of a valid Oregon driver’s license and an approved driving record.


Full-time, salaried 12-month position. Position is Exempt. Duties are performed in office, shop, and field environments daily. Hours are typically 7am to 4pm with evening and weekends as required. Carries work phone after hours. Position requires ability to adapt readily to constantly shifting work scenarios within tight timelines and multiple constraints. Occasional operation of lifts, tractors, and other rental equipment to assist in special projects and snow removal operations.


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