Post Date: 08/12/2019
Close Date: 08/23/2019
Provide a wide range of administrative functions to support the mission of the Legal
Services division to do our part in making our community one of the world's best places.
Ensure a commitment to safety through consistent and professional behaviors in
performance of job requirements that demonstrate safety is a fundamental value that
guides all aspects of our work. Perform related duties as required.
1. Prepare, proofread, and process legal documents and papers such as pleadings,
motions, reports, discovery documents, correspondence, and subpoenas.
2. Independent thinking, analysis, and decision-making to manage cases and
associated tasks. Keep cases organized by organizing electronic files and updating
the status of cases electronically utilizing internal case management procedures
3. File pleadings and other documents in federal and state trial and appellate courts
and administrative agencies using the appropriate electronic or conventional filing
4. Docket and monitor incoming/outgoing deadlines pursuant to court rules and
5. Schedule depositions, trials, hearings, arbitrations, and mediations. Work with
opposing counsel to schedule the same.
6. Open and distribute mail electronically.
7. Open and close litigation and workers compensation files. Perform limited filing of
documents in paper files.
8. Organize, schedule and participate in special projects, such as exhibit preparation
and design for trial, and preparing statements of proof for arbitrations.
9. Provide administrative support through answering telephones, making copies,
sending faxes, making appointments, managing calendars and typing memos.
10. Make travel arrangements (including hotel, airfare, and conference registration) for
Legal Department staff and prepare all necessary pre and post travel
11. Accurately and carefully facilitate the review, approval, and routing of bills for
payment. Manage the budget for the Legal Department.
12. Locate and acquire documents responsive to requests for production. Prepare for
production using proper document control procedures.
13. Perform background checks through OJIN, Oregon State Police, and Checkpoint.
14. Order and summarize medical records and bills.
A minimum of a high school diploma or equivalent is required.
Associates degree or college or business college course work preferred.
A minimum of four (4) years total credited experience.* Two years experience in
litigation support, preferably civil personal injury, or educational equivalent through
successful completion of accredited legal secretary or legal assistant program.
Or any equivalent combination of experience and training.
*The amount of credit a candidate receives for prior years of experience is based on the
relevancy of that experience to the required or preferred prerequisites of the job
description. Experience is prorated based on hours worked. LRHR assigns and
validates the "credited experience".
Selection Process – Candidates will be selected based at a minimum on the result of:
1. Application Review/ Please Include: Cover Letter and Resume
3. Panel Interviews