Post Date: 01/08/2020
Close Date: 04/08/2020
Please apply for this job through our company career portal: https://lewisandclark.wd5.myworkdayjobs.com/en-US/staff/job/Undergraduate-Campus/Program-Coordinator_R-001113
Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
The Program Coordinator provides administrative and operational support for two existing grant funded programs: the Teaching Excellence Program and the Pathways to Success in STEM Program (and other future institution-wide grant funded programs). This person will collaborate and consult with Program Directors to support program objectives and report to the Associate Dean of the College. The Program Coordinator manages logistical needs of multiple program elements, plans and implements events, monitors the program budget, aids with program assessment, and assists with programmatic planning.
What You'll Do
Administrative and Operational Duties (35% of the time)
Independently implement, administer and evaluate day-to-day activities of the department or program.
Acts as key contact for each program.
Analyze and interpret policies.
Develop, revise, and implement procedures for each program.
Lead administrative functions for the program.
Locate and manage documents.
Collect and analyze data and create reports.
Oversee and perform duties associated with scheduling, organizing and operating complex conferences, seminars, and events, including arranging vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event budget.
Programmatic Support (30%)
Assist Faculty Directors in developing and implementing initiatives designed to foster innovative, inclusive educational environments that enhance student engagement and persistence/retention.
Create and coordinate workshops on a range of teaching and learning topics, grounded in pedagogical research and designed to meet the needs of College of Arts and Sciences faculty and students.
Formulate and evaluate alternative solutions and/or recommendations to achieve program goals.
Outreach and communication (15%)
Represent the programs within the College and to external constituencies.
Create, maintain, modify, and/or ensure accuracy of content in various communications, including program websites.
Act on behalf of the supervisor or program director in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Participate in meetings on Director's behalf and informs after the fact, if requested.
Intermediate Bookkeeping (10%)
Oversee and/or process a variety of complex financial transactions.
Produce, monitor, and reconcile budget statements.
Research, identify, and resolve discrepancies.
Supervise student employees (10%)
Recruit Early Research Interns and Xplore leaders.
Train and supervise Xplore leaders.
Associate degree (A.S., A.A.) or two-year technical certificate (or 2-3 years of College)
2 years of college coursework and 5 years of directly related job experience OR Bachelor's degree and 3 years of directly related job experience.
Advanced computer skills, word processing, spreadsheet, scheduling and database programs.
Budgeting and accounting skills.
Demonstrated ability to work collaboratively and effectively with various constituencies, including campus administrators, teaching faculty, and support staff.
Nice to Haves
20 hours per week
Benefits Eligible: Yes
LCCSSA Grade 16 / Step F
$25.64 per hour
The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions
Climbing stairs, standing, sitting, walking, repetitive hand movements (e.g., typing), hearing, seeing, talking