Post Date: 11/27/2018
Close Date: 12/10/2018
The Assistant Council Clerk provides complex administrative support to the Clerk of the City Council.
This position will independently perform essential, specialized administrative support functions ensuring compliance with City Charter, Code and Policies. Assists the Council Clerk in overseeing the administrative program designed to support and enhance the official business of the City Council.
The position is responsible for a variety of duties that include but are not limited to:
preparation of the Council agenda;
disposition of agenda items;
keep official minutes; correspondence;
draft memoranda, proofread documents for accuracy, completeness and compliance with City Charter, Code and Policies;
prepare records for the City Attorney;
serve as jurisdictional contact for the City to the Oregon Government Ethics Commission;
update ordinance/resolution/report drafting manual as well as teach classes; and
communicate regularly with elected officials, staff and the community.
The Assistant Council Clerk would cover the Clerk's position any time Clerk is absent which includes:
attend Council meetings (City Hall or offsite in community), announce roll calls, agenda items and testifiers;
record votes and motions of Council;
ensure Rules of Order are followed;
maintain familiarity with Council Chamber equipment (audio, recorder, microphone, testimony timer, teleconferencing system, laptop Word and PowerPoint programs); and
take notes and assist members of the public and staff with questions during the meeting.