Post Date: 05/07/2020
Close Date: 06/07/2020
Job Title: Accounting Manager
Reports to: Chief Operating Officer
Classification: Exempt, 1 FTE (40 hours/week)
SPECIAL COVID-19 UPDATE: We are actively tracking the status of this disease and are doing everything we can to keep our staff, volunteers, and community safe. Portland Audubon’s offices, Interpretive Center, and Nature Store are currently closed to the public and staff are mostly working remotely at least until the Governor and/or Oregon Health Authority give new guidance, at which time we will reassess. We are anticipating to conduct interviews for the Accounting Manager position around mid-June but want to remain flexible to care for the changing circumstances of Covid-19 and to make sure that we continue to keep any new employees and our current staff safe during this time.
Medical insurance: 100% payment of premiums for medical and dental insurance, for employee only
Competitive leave benefits including vacation, sick, and family leave
401(k) 3% match plus annual fixed amount contribution
Ability to attend free or subsidized courses at Portland Audubon
Substantial discount at our Nature Store, including optics
Opportunity to work in one of the most beautiful forests in Oregon
About Portland Audubon
Portland Audubon has been a leading voice in conservation for over a century. Through collaboration with a vast network of advocates, nature enthusiasts, and partners, we inspire and connect people to nature through a variety of programs that are grounded in science and learning. We are located in a 172-acre wildlife sanctuary in Forest Park, just minutes from downtown Portland.
Portland Audubon is committed to building a diverse and inclusive environment, reflecting the diversity of our community in its board, staff, volunteers, and members; ensuring its internal culture, business practices, and programs are welcoming and advance its diversity goals; and empowering staff to make positive changes in their environment and in Portland Audubon’s culture. All Portland Audubon employees are expected to serve diverse audiences and help advance our diversity strategies. More background on our diversity efforts can be found at http://audubonportland.org/about.
The Accounting Manager manages and executes bookkeeping, accounting, and government reporting functions. Portland Audubon’s Accounting Manager performs a variety of professional level accounting duties involved in preparing, maintaining, analyzing, verifying, and reconciling complex financial transactions, statements, records, and reports; maintains the accuracy of ledgers and financial systems; assists in the preparation of assigned budgets, annual audit, and year-end closing; and provides a high level of accuracy and assistance to the COO and key staff.
Essential Duties and Responsibilities
Manage all aspects of day-to-day bookkeeping and accounting processes including but not limited to: A/P, A/R, general ledger, and account reconciliation, with account controls coordinated with COO
Provide regular department reports and work closely with budget managers to support them in their program areas budget tracking
Execute monthly payroll and prepare quarterly and annual payroll tax reports, including W2 for all employees and form 1099s for Non-employee Compensation
Work with Senior HR and Equity Manager to administer employee financial benefits such as health insurance, retirement accounts, and disability, and support other financial and payroll functions as necessary.
Prepare Monthly Journal Entries including prepaid expense, deferred revenue, and temp-restricted fund released in accordance with GAAP
Complete monthly reconciliation for all investment accounts
Maintain records of fixed assets, stock/securities, endowment fund contributions, multiple deferred revenue accounts, and depreciations
Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities, year-end working papers and spreadsheets, and assist with preparations for yearly Independent audits
Work with outside CPA to complete 990 non-profit income tax information returns
Propose and implement if approved, process improvements, cost and time efficiencies in the Accounting and Finance function and for the whole organization
Attend and support monthly board Finance Committee meetings with COO.
Other accounting related duties as assigned
Preferred Skills and Experience
Bachelor's degree in accounting or a related field
Minimum of five years of non-profit accounting experience
Familiarity with GAAP (Generally Accepted Accounting Principles)
Proficiency in Quickbooks
Occasional work after-hours and weekends
Engage in regular communication in-person as well as through electronic means.
Ability to work in a multi-functional setting with a variety of open and closed office spaces
Able to work remotely as needed
Portland Audubon does not discriminate on the basis of race; creed; sex; sexual orientation; gender identity; age; religion; marital status; national origin or ancestry; political affiliation; citizenship; lawful immigration status; or mental, physical or medical disability; Veteran status; or liability for service in the United States Armed Forces.
Applicants of color, immigrants, and other underserved persons are encouraged to apply.
How to Apply
Please email your cover letter, resume, and completed employment application* to firstname.lastname@example.org with subject: “Accounting Manager”.
*Employment application available at www.audubonportland.org/about/jobs
EMAIL SUBMISSIONS PREFERRED.
To submit via US Postal Service:
Keia Booker, HR and Equity Manager
Attn: Accounting Manager
5151 NW Cornell Road
Portland, OR 97210
Application Deadline: midnight on Sunday, June 7th, 2020
Portland Audubon believes that inspiring all people to love and protect nature is best achieved when we embrace diversity as a value and practice. In the same way an ecosystem needs many types of plants and wildlife, an organization thrives when it includes a diversity of people and perspectives. We recognize that inequities are widespread and create gaps between our present reality and our aspirations. Audubon is committed to:
Reflecting the diversity of the community in our board, staff, volunteers, and members.
Ensuring our internal culture, business practices, and programs are welcoming and advance our diversity goals.
Empowering people to make positive changes in their community and environment.
Portland Audubon has completed three years of a five-year strategic plan. A core priority moving forward is to infuse equity, inclusion, and diversity (EID) into all of the goals and work of the organization. This position will play an important role in achieving the organization’s EID goals through engagement with staff, board members, donors, volunteers and the public. We recognize that in order to serve diverse communities we must also have diversity represented in our staff.
Complete details: https://audubonportland.org/about-us/employment/