Job Details

Emergency Program Specialist

Port of Portland, Portland, Oregon

Job - Government

Close Date: 08/23/2019

POSITION: Emergency Program Specialist
SALARY: $71,227.00 - $110,343.00 Annually
CLOSING DATE: 08/23/19 05:00 PM

Are you a dynamic leader who thrives working in a highly regulated environment? Do you have a passion for designing exercises and training related to disasters? If so, the Emergency Program Specialist may be the right job for you! Our Emergency Program Specialist will be responsible for the administration of all Port-wide Emergency Preparedness activities including emergency response planning, training and related exercises.

We understand that everyone brings unique ideas and talents to work -- and we're committed to making sure yours get appreciated and recognized. We embrace diversity, equity, inclusivity and the opportunity to pursue innovation. We do all this in support of our core values and a mission that moves people.

• Ensure program conformity with the principles of the National Incident Management System (NIMS) and National Response Framework (NRF) and Core Capabilities guidance.
• Assist with the effort in developing a Port-wide multi-year training and exercise schedule.
• Represent the Port at the national, state, regional, and local level for planning, exercising, and emergency management functions.
• Prepare and provide briefings and written reports to senior Port management and outside agencies.
• Responsible for the development, composition, and validation of all Port emergency response plans, procedures, and checklists.
• Explore industry standards, conduct background research, and coordinate multiple stakeholder meetings to gather pertinent information for inclusion in each response plan.
• Conduct detailed examination of all response plans to ensure compliance with applicable regulations and guidance from local, state, and federal entities to include the Federal Aviation Administration (FAA), Department of Homeland Security (DHS), National Fire Protection Association (NFPA), and Occupational Safety and Health Administration (OSHA).
• Create, administer, and manage a Port-wide emergency preparedness training program.
o Develop various training curriculums targeting key stakeholders and response personnel.
o Track federally mandated NIMS compliance training; and Oregon State mandated earthquake, fire safety, and evacuation training to be conducted on an annual basis.
• Assist with various Homeland Security Grant programs and grant application process.
• Coordinate the Port response and any applicable disaster reimbursement efforts following an official disaster declaration.
• Assist with sound fiscal management of Emergency Management operating budget and capital projects to meet budget targets.
• Establish a comprehensive Emergency Operations Center (EOC) program.
o Oversee the operational readiness of the airport EOC.
o Recruit and train EOC staff.
o Develop and utilize crisis management software (VEOCI) for the EOC.
o Assist with strategic planing for the acquisition of additional equipment and resources to enhance the Port's overall emergency response and recovery capabilities.
• Responsible for the planning, coordination, and execution of all levels of exercises to include tabletops, drills, and the FAA mandated full-scale Triennial Exercise.
o Act as the Port-wide point for exercise development.
o Facilitate the planning and execution of exercises to satisfy the needs of other operational groups across the Port.
o Compile exercise results into detailed after action reports.
o Develop and implement a process improvement program to address desired changes or modifications to plans.
• Make critical decisions affecting airport security while acting as PDX alternate Airport Security Coordinator with 24/7 on-call duties and responsibilities.
o May be required to investigate security incidents to determine if a violation occurred in accordance with the PDX Rules and ASP.
o May be required to conduct investigations, review CCTV footage, access history analysis and in-person hearings.
o Will be required to complete notifications for critical and non-critical violations.
o Assist with monitoring and tracking trends in security incidents.
• Assist with education and outreach programs for badge holders and tenants to enhance airport security and mitigate future security violations.

• Bachelor's degree in Business/Public Administration, Emergency Management or related field preferred; or an equivalent combination of education and relevant work experience is required.
• Minimum of 5 years' experience in emergency response (or a closely related field) planning, training and exercise.
• Thorough understanding of aviation security operations, airport operations, and local, state and federal aviation security regulations is required.
• Advanced knowledge of one or more of the following is required:
o Emergency Management best practices and industry standards;
o State and Federal regulatory guidance and standards pertaining to airports;
o Employee and fire life safety including evacuation protocols and experience with exercise design and evaluation;
o Incident Command System (ICS);
o National Incident Management System; and
o National Response Framework and Core Capabilities.
• Working knowledge of the following is preferred:
o Homeland Security grant programs, management, and requirements.
o 49 CFR 1542.
o Regional natural hazards and airport/office building security concerns.
o Virtual Emergency Operations Center (VEOCI) software.
o GIS experience is desirable.
• Oregon Certified Emergency Management Specialist (ORCEMS) and/or Certified Emergency Manager (CEM) certification at time of hire is preferred; or obtainable within the first two years of employment.
• Ability to obtain and maintain security clearance for unescorted access to PDX is required.

• Proven team player who demonstrates a commitment to valuing differences among individuals and a passion for being inclusive.
• Handle information with appropriate levels of security and confidentiality.
• Learn and operate under the Incident Command System (ICS), and National Incident Management System (NIMS).
• Develop, execute, and evaluate emergency response exercises.
• Establish and maintain effective working relationships with airport tenants, industry professionals, airlines and other government agencies is essential.
• Ability to:
o Coordinate with a diverse group of stakeholders with competing objectives, and provide sound recommendations to resolve issues.
o Present excellent written and oral presentation communication skills.
o Exhibit discretion and integrity when handling sensitive information.

• Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.
• EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.
• Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.
• Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other highly sensitive positions.
• ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that he or she needs an accommodation should contact Human Resources at 503.415.6690


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