Job Details

Human Resource Consultant Assistant 2

South Puget Sound Community College, Olympia, WA

Job - Government

Close Date: 09/23/2019

South Puget Sound Community College (SPSCC) seeks highly motivated and qualified candidates for the position of Human Resource Consultant Assistant 2. This position provides paraprofessional-level assistance to the HR Office and College faculty and staff as the first point of contact for job seekers, new employees, and the general public.

Employee Processing

• Verify incoming Personnel Action Forms (PAF) for accuracy and completeness
• Contact new employees with information for verifying employment eligibility, job-specific data after processing, and required trainings
• Verify eligibility for employment on or before date of hire on Form I-9 in compliance with federal rules and regulations
• Review employment forms (W-4, direct deposit, retirement reporting, etc.) for all new employees
• Enter employee data into HRIS (HP9000) in a timely manner
• Verify student employee paperwork is correctly completed with WSECU Center for Career Services
• Follow up on official transcript requests
• Verify volunteer information is submitted correctly and explain timesheet requirements

Leave Processing

• Evaluate timesheets for proper hour counts and obvious errors twice monthly for processing into HRIS (HP9000)
• Confirm leave balances and appropriate leave usage
• Archive leave requests and reports each calendar year
• Code leave payouts and transfer leave for shared leave requests

Office Support

• Respond to main office phone and email
• Assess client needs from employees and the general public, evaluating options and recommending courses of action
• Provide clerical, technical, and scheduling support to all areas of human resources
• Open, sort, and distribute mail for the Human Resources Office daily
• File documents in personnel and payroll files
• Perform complex computer tasks, such as merging and sorting, data entry, and developing and maintaining spreadsheets and database files including: composing and editing correspondence, emails and reports, preparing labels and files
• Order office supplies

Database Management

• Collect and log department new hire checklists and training certifications
• Maintain databases and employee data in state LMS system and Title IX training software
• Enroll employees for training and process employee professional development reimbursements

Budget Maintenance

• Prepare purchase requests for monthly and annual blanket purchase orders
• Maintain Purchase Card expenditure records for HR and Professional Development accounts, balancing to monthly invoices
• Maintain budget expenditure records for two budgets, balancing to monthly budget reports
• Prepare and distribute budget balance reports monthly


• Monitor adjunct faculty applications in NEOGOV
• Facilitate initial Screening Committee meetings when needed
• Serve as backup on NEOGOV applicant tracking system including job postings and applicant correspondence.

Minimum Qualifications:

• High school graduation or equivalent, AND four years of office experience including two years' experience in a Human Resource setting OR Equivalent education/experience
• Two years' experience providing high level customer service in person, email and on the phone
• Two years' experience with detailed data entry
• Advanced experience using computers and software applications, specifically MS Office (Word, Outlook, PowerPoint, Access, & Excel)
• Ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, resourceful and efficient, with a high level of professionalism and confidentiality
• Ability to exercise good judgment in evaluating situations, solving problems and making decisions
• Demonstrated experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working/learning environment.

Preferred Qualifications:

• Previous experience working in a college environment

To Apply

Applications must be completed online and include the following attachments:

• Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
• Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Complete details: