Job Details

Associate Director

Open School, Portland, OR

Job - Non-Profit

Close Date: 04/26/2019

The Associate Director is serves as the Chief Program Officer with direct oversight over program directors and the culture building team. The Associate Director has requisite strengths in staff leadership development to assure program quality and performance accountability to advance the short-term tactical goals of the organization’s annual work plan that support the longer-term strategic plan. The Associate Director works in partnership with the Executive Director to lead the day-to-day internal operations of the organization, operationalize equity and inclusion, and ensure programs are achieving successful results for students and families.
The Associate Director will work 40 hours per week, 12 months per year. May occasionally work weekends, nights, and holidays.

• Lead the Programs Committee of the Board of Directors to set program strategies that advances academic and life success for all students.
• Provide leadership and supervision to program directors and culture building staff. Foster a collaborative mission-driven environment that engages, challenges, and supports team members in reaching inspired levels of performance.
• Collaborate with Executive Director and Senior Leadership Team to build, implement, and lead an annual work plan for day-to-day organizational operations that executes on tactics for meeting the strategic objectives put forth in the overall strategic plan.
• Function as a liaison between administrative (strategic, development, and finance and operations) and programmatic teams to establish and maintain systems of efficiency and effectiveness.
• Manage internal systems of communications to ensure all teams are functioning in a highly collaborative manner toward the organization’s mission, vision, and strategic objectives.
• Maintain systems to support a “culture of feedback” across the entire organization.
• Collaborate with Executive Director, Senior Leadership Team, and Culture Building Coordinator to lead equity team and operationalize the organization’s Diversity, Equity, and Inclusion Plan.
• Collaborate with the Culture Building Coordinator to cultivate a strength’s based and solutions-oriented organizational climate that is mission driven and grounded in principles of equity and inclusion.
• Handle day-to-day internal issues related to management support, HR related matters, and other areas necessary for organizational operations to function effectively and efficiently.
• Develop and implement a “Total Quality System” that helps the Board of Directors and Senior Leadership Team to track organizational health (ODE Registration, AdvancED Accreditation, Program Standards, Risk Management Components, Contractual Deliverables, Grant Deliverables, etc.).
• Collaborate with Senior Leadership & Equity Teams to oversee policy development and implementation organization-wide.
• Oversee system-wide trainings and professional development (new-staff orientations, all-staff convenings, and programmatic trainings/PD).
• Oversee program evaluation to advance a data driven culture toward ensuring sustained organizational success (data reporting, tracking systems, etc.).
• Develop and implement a system for managing all organizational calendars.
• Execute and manage all contracts with non-district partners.
• Manage EC3 campus systems (shared space, program collaboration, safety, etc.).
• Serve as organizational lead in the Executive Director’s absence.

Other duties and responsibilities as assigned by the supervisor.

Master’s degree from four-year college or university and 3-5 years of experience serving groups or communities of disconnected youth from diverse cultural, ethnic, and/or socio-economic backgrounds; with 2 years of supervising employees required; and/or equivalent combination of education and experience.
Excellent interpersonal skills and ability to be collaborative and work with a diverse population to solve problems and provide high quality customer service.

Ability to work on numerous projects concurrently while achieving results and meeting deadlines with a positive attitude and professional demeanor.

Ability to work effectively with multi-ethnic clientele and staff. Experience with, and an understanding of, education policy issues, and challenges in serving disengaged youth in a secondary school environment

Experience leading group facilitation processes.

This position will supervise Open School employees that include the Open School East Principal, Step Up Program Director, and Culture Building Coordinator.

Provide short and long-term planning for programs in collaboration with program leaders.

Responsible for implementing departmental goals and facilitating interpersonal team dynamics in achieving departmental goals and institutional objectives through a quality/customer service oriented team.

Develop and implement policy and procedures for departmental standards and protocol as approved by the supervisor. Maintain the knowledge base of internal and external regulations and laws necessary to assure compliance in all departmental activities.

Develop annual departmental operating budgets in collaboration with departmental leaders and Executive Director.

Scope of responsibility includes supervision of employees and contracts as needed.

Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Plan and provide education and development opportunities for departmental staff.

Duties may include, but are not limited to, chairing or providing leadership to committees as appointed by the Executive Director.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be able to enable individuals with disabilities to perform the essential functions.

Bilingual is preferred, especially Spanish. Multiple organization worksite locations require the ability to travel to alternate offices as needed.

Cultural Competence and Commitment to Equity:
• Demonstrate Open School’s commitment to equity in all job duties.
• Be aware of and have a willingness to embrace the cultural orientation of the populations we serve.
• Commit to examine own cultural biases.
• Develop and maintain mutually respectful relationships.
• Engage in and model participation in Open School’s equity professional development programs.
Must successfully pass Oregon Department of Education fingerprint-based criminal history verification background check.

Ability to read, and interpret most documents. Ability to respond effectively to the most sensitive inquiries or complaints.

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Ability to interpret and develop budget tracking formats is essential.

Ability to define problems, collect data, establish facts and draw valid conclusions.

Must have a valid current driver’s license. Teaching Certification or Oregon Educational Administrative Certification preferred.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit stand up to eight (8) hours per day. Standing/walking up to four (4) hours per day and when driving is required, may take up to two (2) hours per day.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually noisy.

0 AT RISK: This position has been determined to be at risk for bloodborne pathogen exposure. In addition to the standard hazard communication training, this employee is required to take annual bloodborne pathogen and personal protective equipment training prior to working.

0 NOT AT RISK: This position has been determined not to be at risk for bloodborne pathogen exposure. This employee is required to take the standardized annual hazard communication training prior to working.

Complete details: