Job Details

Executive Assistant

Oregon Episcopal School, SW Portland

Job - Non-Profit

Close Date: 04/26/2019

Among the woodlands, wetlands and wildlife of the hills of Southwest Portland lies the unique educational experience that is Oregon Episcopal School. The school occupies a 59 acre campus where 870 students in Pre- K through 12th Grade share an excellent faculty, a college preparatory curriculum, and a strong sense of community. OES welcomes those who wish to engage in a vibrant, culturally diverse learning community.

Oregon Episcopal School seeks a skilled, polished, administrative professional to join the Advancement Office team as its executive assistant. The assistant will be responsible for providing consistent, professional, and proactive support to the director of advancement, director of development, and annual fund manager. The assistant will also work closely with parents, trustees, administrative staff, faculty, and alumni in a variety of roles. This position requires professional judgment, discretion, diplomacy, confidentiality, and a high level of organization. The ideal candidate will possess an understanding of nonprofit fundraising and ability to work well with donors. In addition to the qualifications below, the successful executive assistant will be able to support the OES educational mission ( This position reports directly to the director of advancement.

This is a full-time, year-round, hourly position that comes with a competitive wage and benefits package, including 95 percent employer paid group medical, dental, and vision insurance for the employee, 25 percent for dependents, 403(b) retirement plan with generous employer match, and one excellent meal daily. See the OES Benefits Guide at for more information.

• Provide administrative support for director of advancement, director of development, and annual fund manager. This includes but is not limited to:
o Managing calendars
o Scheduling meetings, phone calls, etc.
o Entering, tracking progress against, and following up on information in Raiser’s Edge donor database
o Arranging travel (domestic and international), including flights, lodging, transportation, events, etc.
• Staff Board and Campaign committee meetings as assigned, including scheduling, preparing agendas, notifying members, recording minutes, arranging location and any necessary catering.
• Plan and manage small events on and off-campus, including invitations, RSVPs, menu planning, volunteer coordination, facility reservations, and purchase or rental of supplies.
• Create communications, including correspondence, emails, invitations, pledge reminders, and presentations.
• Regularly update and run reports in Raiser’s Edge as needed, including campaign status reports and relationship management portfolio reports.
• Ensure that internal documents and deadlines such as timesheets, credit card statements, expense reports, and performance reviews are met.
• Maintain accurate files including correspondence, gift details, etc.
• Greet all visitors to the department warmly and help them feel welcome.
• Attend school functions as deemed important by Director of Advancement.
• Provide occasional support to head of school, executive assistant to head of school, PCL chair, and other members of the OES volunteer community and projects as assigned.

• Four years’ executive assistant experience
• Digital literacy; intermediate to advanced MS Office Suite, experience using donor databases, Google Docs/Sheets and other web-based applications, as appropriate to job duties; flexibility and openness to learning as digital tools evolve
• Intercultural competence, ability to work effectively with diverse groups and individuals
• Ability to pass a criminal background check and pre-employment drug screen

• Six years’ administrative assistant experience in a nonprofit or educational setting
• Some college or other formal training in administrative procedures
• Proficiency in Raiser’s Edge

• Excellent organizational and prioritization skills, ability to juggle multiple deadlines
• Professionalism and discretion, ability to manage confidential information in compliance with the law and best practice
• Excellent interpersonal and communication skills, ability to work independently and on teams
• Strong business writing and editing skills
• Ability to perform basic business math functions accurately

• Primarily office environment, ability to sit at computer and keyboard for substantial periods
• Mobility sufficient to move about the campus and, occasionally, off-campus event venues
• Sight and hearing adequate to perform the duties of the job, ability to communicate clearly
• Ability to lift and carry up to 20 pounds on a frequent basis

COMPENSATION: $24 to $26 per hour depending on experience

APPLICATION PROCESS: Interested candidates should complete the OES Application here: and attach cover letter and resume. Closes Friday, April 26.

Oregon Episcopal School does not discriminate in its hiring or employment practices on the basis of race, color, religion, gender (including gender identity or expression), disability, national or ethnic origin, age, sexual orientation, marital status, genetic information, or other legally protected characteristic or status.

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