Job Details

Manager of Administrative Services

Lewis & Clark College - Portland, OR, Portland, OR

Job - Education

Close Date: 08/15/2019

Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose

This position provides management and oversight of the Law School administrative functions associated with Law Business Services and the Law Bookstore. This entails administrative staff supervision, accounting process and procedure management, bookstore management and student employee supervision, budget maintenance and support, coordination of certain human resources functions, coordination with outside service vendors and Lewis & Clark Common Services, review and coordination of contracts with outside organizations and vendors, and providing support to the Assistant Dean of Finance & Administration upon request and as needed.

What You'll Do
* Management of the Law Bookstore, including: directly hiring, terminating, performance managing, supervising, and evaluating employees; merchandising, point-of-sale system coordination, and inventory control; coordinating with faculty and the Registrar on book lists; and ordering, returning, reselling books and other items sold through the bookstore.
* Management of Law Business Services, including: directly hiring, terminating, performance managing, supervising, and evaluating the employees; reviewing and approving vendor invoices, check requests, expense reimbursements, and purchasing card transactions; overseeing the General Ledger by conducting regular reviews, investigating discrepancies, and issuing correcting journal entries as necessary; and coordinating with the college business office on issues related to accounting (new accounts, transfers, corrections, etc.).
* Budget support; including training Budget Leads and SBA Treasurers, responding to budget questions and requests, initiating transfers, and supporting the Assistant Dean in the preparation and maintenance of the budgets and financial forecasts.
* HR-related responsibilities: 1) Prepare, track, maintain, and issue adjunct contracts in coordination with the Director of Faculty Services. 2) Prepare and track activity pay requests through Workday (e.g. faculty research grants, overloads, staff stipends, etc.). 3) Other HR-related duties as assigned.
* Review and coordination of contracts and relationships with outside service providers and vendors such as, Bon Appetit (Law Café), Brewed Awakenings, office equipment vendors, Lewis & Clark Transportation & Parking, and Event Services as needed, along with providing the necessary communication to the Law School community.

Must Haves
* Bachelor's degree
* 5 years of administration experience
* 3 years of accounting experience
* 3 years of supervisory experience

Nice to Haves
* Master's degree
* 7 years of administration experience
* 5 years of accounting experience
* 5 years of supervisory experience
* Human resources training and/or licensure
* Retail/merchandising training

Pay Rate
* Commensurate with experience

Work Schedule
* 37.5 hours per week
* Benefits Eligible: Yes

Physical Requirements
* The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions
* Bending, climbing (stairs), standing, sitting, walking, reaching, pushing/pulling, repetitive hand movements (e.g., typing), seeing, talking, hearing

The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

Complete details: