Job Details

Grants Coordinator

Ecotrust, Portland, OR

Job - Non-Profit

Close Date: 06/02/2019

Position Title: Grants Coordinator
Location: Portland, OR
Posting Date:
Application Deadline: 6/2/2019
Anticipated Start Date: 7/2/2019

Who we are
Ecotrust creates and accelerates triple-bottom-line innovations to benefit our region and inspire the world. On the farm, at the coast, in the forest, and across our cities, we work in partnership towards an equitable, prosperous, climate-smart future. Our home is Salmon Nation, the region from California to Alaska that holds productive lands and determined people. We recognize the legacy of colonialism and the deep inequities of this place, and we believe that radical, practical change is possible and necessary. Since 1991, we have created durable change and sparked ideas across the globe. Learn more at

What we’re looking for
Ecotrust seeks a Grants Coordinator to support and implement a grants strategy that will elevate and amplify Ecotrust’s impact in the world. Working closely with the Grants Manager, the Coordinator serves as a liaison and support between program, development, and finance teams, assisting with grant proposals and reporting, maintaining accurate financial and donor records, and sustaining the systems for outstanding grants management at Ecotrust.

Who you are
You are a dependable, approachable, detail-oriented person who excels at project and calendar management, and who works well both collaboratively and independently. You are likely early in your career, with a strong interest in working alongside and providing support to a dynamic team.

Equity at the center
Ecotrust holds a deep commitment to equity and diversity as core principles integral to the work we do. As we add new members across all levels of the organization, we seek diverse perspectives and lived experiences that we believe foster learning, creativity, innovation, and equity. On Ecotrust’s Development Team, the Grants Coordinator will support our efforts to engage in philanthropy with a racial equity lens and to raise funds for Ecotrust’s work to engage with and support frontline communities.

Primary Responsibilities
Cultivate positive working relationships among program, development, and finance teams to ensure close coordination and collaboration on grant proposals and reports, and on funder cultivation and stewardship.
Ensure on-time submission of grant proposals and reports, including accurate budgets and financial reports.
Manage the master calendar of grant deadlines and proactively communicate timelines and requirements to responsible staff.
Maintain funder records in the development database, including grant tracking, funder cultivation, and reporting expectations.
With leadership from the Grants Manager, help maintain a streamlined grants management process and support the creation of a more robust funding pipeline for key projects and initiatives.
In addition to the responsibilities outlined above, the Grants Coordinator may be asked to perform departmental administrative tasks, such as donor data entry, special event support, or travel coordination.

Qualifications/Transferable Skills
We are passionate about developing a diverse and inclusive workforce. If you are excited about this role but do not meet 100% of the qualifications listed below, we urge you to apply. Transferable skills are any skills gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills in your cover letter and clearly explain how they apply to this position.
Authentic commitment to Ecotrust’s mission to inspire fresh thinking that creates economic opportunity, social equity, and environmental well-being, and a demonstrated commitment to equity, diversity and inclusion.
Excellent project management skills, with an ability to prioritize efforts, meet deadlines, and manage up.
Excellent attention to detail, with strong editing/proofreading skills.
Good team player, and a shown ability to partner productively with a variety of staff, and/or community partners, including with people from different cultures and experiences.
Awareness of differences among vulnerable populations and the disparities faced by communities of color.
Action-oriented and independent, with an ability to anticipate and identify gaps in information and proactively seek out that information.
Proficient with tech and tools, including MS Office (Word, Excel, Outlook, PPT) and Google Drive
Established work ethic, motivated, and dependable.
Familiarity with non-profit operations and a basic knowledge of grant-seeking processes.

Preferred, but not required:
Skill with database applications (Raiser’s Edge a plus), and familiarity with constituent data tracking and reporting.
Experience seeking, writing, or managing grants at a non-profit organization; government grant experience a plus.
Knowledge of organization and project budgets, and familiarity with non-profit accounting processes.

Additional Information
Salary range: $45,0000 - $50,000 DOE
Reports to: Grants Manager
FTE: 40 hours/week

This is a position on Ecotrust’s Development Team, based in Portland, Oregon. Ecotrust offers a full benefits package including medical and dental insurance, retirement plan, life insurance, and disability coverage. Ecotrust is committed to growth and learning for all staff members and provides relevant developmental training opportunities, and we strongly support our employees as whole people.

Ecotrust is an Equal Opportunity Employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the project. We welcome and encourage applications from candidates who can contribute to the diversity of our workforce across a range of dimensions.

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference for this recruitment. The contact listed on the job announcement must receive all required documentation by the closing date of the recruitment.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please reach out to the contact above in advance to request assistance.

Learn more about this position: Info session Thursday, May 23rd @ 12noon PST
The Development Team is hosting an informational conference call about this position on Thursday, May 23rd at 12noon PST.
Dial this number to join by phone: 1-669-900-6833
Meeting ID: 864 043 701
You may submit questions before or during the info session via email to We will record the session and update this position description with a link to the recording shortly afterwards.

How To Apply:
Please follow these directions closely. Complete an Ecotrust Employment Application form (available above as a PDF or Word Doc) and forward with (1) a cover letter (1 page maximum), and (2) your resume to with this position’s title in the subject line by close of business on the day of the application deadline listed above. Your cover letter should clearly explain how your skills, experience, and interests fit this position.

The Selection Process:
Initial review of qualifications
Phone Interview
In-person interview
Reference checks

Complete details: