Post Date: 08/29/2019
Close Date: 09/15/2019
With more than 30,000 employees who are dedicated to making Oregon a fantastic place to live, work, and play, the State of Oregon enterprise is comprised of a diverse group of employees who are passionate about public service. At the Oregon Department of Environmental Quality, employees have the opportunity to work with a dynamic and supportive team of mission focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water.
The Central Services Division (CSD) assists the department in achieving its mission by providing central management services for the agency in accounting, budgeting, information systems, human resources, health and safety, training, policy and organizational development, purchasing, and facilities management. The division serves headquarters and 3 regional divisions, the Vehicle Inspection Program, and the Laboratory and Environmental Assessment Division. Services are provided for over 700 positions, various local and regional governments, and directly to citizens.
The Oregon Department of Environmental Quality (DEQ) currently has an opening for a CSD Executive Assistant (Executive Support Specialist 2) in Portland, Oregon. Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality.
This position is limited duration through June 30, 2021 with the anticipation of becoming permanent pending the budget.
What you will do!
The CSD Executive Assistant will serve as the assistant to the Central Services Division Administrator and management team. You will provide confidential administrative support, maintain the daily schedule, arrange meetings and conference calls, establish and maintain filing systems, track and maintain log of leave requests, coordinate and execute special projects, make travel arrangements, and manage phone calls and visitors for the CSD Administrator. You will also provide support to the CSD Administrator with collective bargaining, such as compiling, researching, and developing bargaining concepts, and taking notes and meeting minutes.
What’s in it for you!
The opportunity to work in a productive and creative environment where no two days are ever the same! We offer medical, dental, and vision health benefits with paid sick leave, vacation, personal leave, and 10 paid holidays a year. Public Service Loan Forgiveness Program: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). Learn more to see whether you qualify at PSLF Program. If you are passionate about Oregon's environment, apply today!
This is a full-time, management services-confidential position.
What are we looking for?
1 year of experience performing administrative duties in support of complex agency projects or programs. Qualifying experience could involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience with confidentiality protocols and the ability to maintain strict confidentiality in all matters.
Ability to manage multiple high-priority tasks with a heavy workload and competing deadlines and ensure timely completions.
Strong organizational and time management skills, with an ability to switch priorities or projects seamlessly.
Excellent customer service skills and interpersonal skills.
High aptitude for learning new things and an ability to pay attention to detail.
Experience composing, formatting, and editing with appropriate grammar and punctuation.
Advanced skill and proficiency in using Microsoft Office products (Word, Excel, PowerPoint, and Outlook).
Skill in making independent judgment and decisions concerning a course of action to be taken.
How to Apply:
To apply for this position, please go to https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--Multnomah-Street---DEQ/CSD-Executive-Assistant--Executive-Support-Specialist-2-_REQ-19370-1 and complete the online application (including your previous work experience and education listed clearly on the application) and all supplemental questions (including the questions where you upload a cover letter).
Please be sure to attach a resume. A resume will not substitute for completing the work experience section of your application.
There may be a variety of assessments used to determine the best candidate for this position, such as essays, interviews, skills screening, matrix and/or rubric, etc.
**Please be sure to check both your e-mail and Workday account for updates regarding this recruitment. **
DEQ provides veterans’ preference points to all eligible veterans. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at firstname.lastname@example.org or (503) 229-5107.
DEQ strives to create inclusive environments that welcome and value the diversity of the people we serve. DEQ fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation, and any other factor applicable by state or federal law.