Job Details

CLE Seminars Program and Event Assistant

Oregon State Bar, Tigard, OR 97224

Job - Law

Close Date: 03/15/2019

CLE Seminars Program and Event Assistant

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public.

Equal Opportunity Employer
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We are looking for someone to provide for the preparation, coordination, and execution of Continuing Legal Education (CLE) event logistics and administrative duties.

Responsibilities include the following:

Sets up online registration for all department-sponsored and co-sponsored events.

Sets up on-site materials and supplies for registration check-in, accepting at-door registrations, and answering attendee questions.

Reserves meeting room space at the OSB Center. Prepares meeting room set up details and audio/visual (A/V) requests.

Purchases, sets up, and monitors food and beverages for department events held at the OSB Center.

Tests OSB Center A/V equipment prior to events and monitors throughout the event. Verifies on-site A/V equipment requests for non-OSB center events.

Verifies and monitors on-site catering orders for non-OSB center events.

Reserves staff, speaker, and planner hotel guest rooms. Makes speaker and planner travel (air, train, and hotel) reservations in accordance with bar and department policies.

Prepares and sends electronic and print forms and correspondence related to CLE events.

Maintains detailed and accurate event and program files. Prepares event reports and data.

Orders office supplies.

Models behavior that values diversity and incorporates inclusive and culturally competent practices.

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Candidates may have any satisfactory equivalent combination of the following experience & training which ensures the ability to perform the work.

High school diploma or equivalent certificate supplemented by at least four completed semesters of college level, business-related course work.

Three years of experience in an administrative role. Experience in registration-based events and in a business meeting planning capacity preferred.

Proven experience recognizing and acting upon opportunities to provide good customer service and a good customer experience.

Experience composing and replying to business correspondence, inquiries, solicitations, and complaints in a variety of print and electronic formats, including letters, email, and forms.

Experience using various presentation software and audio/visual equipment (e.g. PowerPoint and media clips).

Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word (including mail merge), Excel, Outlook, and PowerPoint. Experience with membership management database entry, retrieval, and manipulation preferred. Ability to become familiar with OSB-specific programs and software.

Ability to type 50 WPM with accuracy.

Ability to arrive punctually at all events early in the morning. Ability to remain at some events until early evening.

Ability to reliably transport seminar equipment and material to offsite seminar locations.

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Salary range minimum starts at $20.80 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to Director of Human Resources, Attention: CLE, Oregon State Bar, P. O. Box 231935, Tigard, OR 97281. Fax to 503-598-6985 or e-mail to hr@osbar.org.

Complete details: https://www.osbar.org/osbcenter/openings.html