Job Details

Payroll Technician (Accounting Technician 3)

Oregon Department of Environmental Quality, Portland, Oregon

Job - Government

Close Date: 02/17/2019

The Oregon Department of Environmental Quality currently has a full-time opportunity for a Payroll Technician (Accounting Technician 3). This position will be located in Portland, Oregon. Please consider joining an innovative team, and work to advance our agency's mission to protect and improve Oregon's environmental quality.

About the Division:
The mission of the Department of Environmental Quality (DEQ) is to be a leader in restoring, maintaining, and enhancing the quality of Oregon's air, water, and land. DEQ's Central Services Division provides operational support to agency divisions through ensuring both compliance with applicable laws, rules, and policy, and effective customer service to all stakeholders. This division is responsible for information services, financial services, human resources, organizational development (including policy and training), records management, health and safety, and coordination of facility leases

The Financial Services Section provides agency-wide accounting, accounts payable, audit coordination, contract and agreement compliance, cost recovery project accounting, payroll support, financial reporting services, assistance in preparing the agency biennial budget, monitoring of the budget, emergency board requests, and fiscal analysis of legislation and other proposals.

What you will do!
This position performs a variety of assigned tasks related to the preparation of payroll checks and payroll records; maintains the agency's leave accrual system; reviews and enters timesheet information into the Oregon Statewide Payroll System (OSPS); and provides payroll guidance for program staff and managers.

What's in it for you!
The opportunity to join a dynamic team of mission focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon's air, water, and land. We offer medical, dental, and vision health benefits with paid sick leave, vacation, personal leave, and 10 paid holidays per year. Public service loan forgiveness program: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). Learn more to see whether you qualify at PSLF Program.

This is a full-time, AFSCME (Union) represented position.
This recruitment may be used to fill future vacancies.

Working Conditions:
Work is performed in an office setting, requiring heavy computer use. There are monthly deadlines as well as fiscal and calendar year deadlines. Overtime may be required to meet these required timeframes.

Duties & Responsibilities
Duties and Responsibilities:

Performs a variety of payroll tasks to maintain the agency payroll and benefits related information and other financial records; ensures accurate and timely payroll and benefits for agency employees.
Reviews Personnel Actions and entries to confirm that payroll correctly reflects promotions, demotions, raises, changes in percentage of time worked, work out of class adjustments, and any other adjustments.
Consults with employees, managers, and Human Resource staff regarding employees on leave to determine if adjustments are required in Oregon State Payroll System (OSPS) to ensure that paychecks are issued accurately. This includes analysis and interpretation of relevant state and federal laws and regulations.
Reviews retroactive pay adjustments, calculates the amount to be paid for each period, determines the appropriate cost center to charge, and enters information into OSPS.
Reviews other gross pay adjustments such as compensatory time cash outs, domestic partners' insurance adjustments and tax-ability status. Performs necessary calculations, assigns appropriate cost centers, and enters data into OSPS.
Reviews orders for involuntary deductions including bankruptcy, IRS levies, Department of Revenue garnishments, child support order and creditor, and student loan garnishments. Ensures that complete and audit-able documents are maintained in the affected employee's file.
Verifies employee's retirement date eligibility and enters appropriate codes into OSPS so that retirement contributions are started timely.
Records and monitors repayments by Department employees for payroll over payments and follows up as needed to ensure repayments are made timely.
Calculates the final paycheck for departing employee and determines the appropriate cost center and enters data into OSPS.
Researches and resolves issues related to the issuance of paychecks by reaching agreement with individual employees, their supervisors, the Department of Administrative Services Central Payroll, and DEQ Human Resources.
Makes SAIF calculations, making necessary adjustments. and notifies employees of the results.
Qualifications, Required & Requested Skills
Minimum Qualifications:

Three years of technical support accounting experience. Two years of the experience must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits.
At least 90 quarter (60 semester) credit hours from an accredited college, university, or vocational-technical school that includes 12 quarter (9 semester) hours in accounting.

Desired Attributes:
Experience with Oregon Statewide Payroll System (OSPS).
Experience interpreting and applying labor rules and union contracts for payroll preparation.
Basic knowledge of governmental accounting standards.
Basic knowledge of computer operations.
Skill applying accounting methods and procedures.
Skill compiling and consolidating payroll information for various fiscal entities.
Skill applying rules, policies, and procedures to work assignments.
Excellent written and verbal communication skills, as well as proficiency in standard computer systems including Microsoft Office processes, databases, etc.
Additional Information
Application Instructions:

To apply, please follow these steps:

Complete the application. We will not accept a resume or position description in place of a completed application. Because of the volume of applications we receive, we are unable to review attachments that we do not ask for.
The work experience and/or education section of your application must clearly demonstrate how you meet all of the minimum and special qualifications listed above. If it does not, we are required to disqualify it.
Complete the supplemental questions. Answers to the supplemental questions must be substantiated with the experience you listed in the work experience section of the application. (Please note that your responses may also be evaluated for grammar, spelling, and punctuation).
To receive credit for higher education coursework, transcripts (official or unofficial) must be submitted prior to interview (if selected). Note: To protect your confidential information, please redact (black out) your social security number on all transcripts before attaching to your application.

Veterans Information:
If you are an eligible veteran and wish to claim veterans' preference points, AND you also meet the minimum qualifications for this position, the points will be added to your score. For more information on veterans' preference points, visit our Veterans Resource page. To receive veterans' preference points, please submit the following required documentation prior to your first interview (if selected):
A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service connected pension for the five (5) point preference.
A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.

Pay Equity:
As an employer, the State of Oregon complies with the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. We determine salary from applicable professional experience and education. Please visit for more information.

Work Authorization:
The Oregon DEQ does not offer visa sponsorships. Within three (3) days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

Need Help?
If you need assistance to participate in the application process, you are encouraged to e-mail Maddy Ouye at or call (503) 229-5107. TTY users: please use the Oregon Telecommunications Relay Service: 1-800-735-2900.

Consider Joining Us!
The Oregon Department of Environmental Quality is a regulatory agency whose job is to protect the quality of Oregon's environment.

DEQ strives to create inclusive environments that welcome and value the diversity of the people we serve. DEQ fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation, and any other factor applicable by state or federal law.

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