Job Details

Administrative Coordinator, Alumni Programs and Annual Fund

Reed College, Portland, OR

Job - Non-Profit

Close Date: 04/19/2019

Reed College seeks an enthusiastic and organized person to be our next Administrative Coordinator in the Office of Alumni Programs and Annual Fund (AP/AF). The Administrative Coordinator is our front line staff member responsible for greeting visitors and keeping our operation running smoothly. The AP/AF office is filled with talented and dedicated people who enjoy working together to increase philanthropic support and create an engaged alumni community. Our office is an energetic and exciting environment, with challenging fundraising goals, and is always bustling with activity!

This is full-time position. The work hours are 8:30 am - 5:00 pm, Monday through Friday, with some weekends and evenings as needed and a one hour unpaid lunch. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, and many other campus amenities, such as membership to the campus fitness center for employee and spouse. Pay for this position $20.00 per hour.

-You have been commended at work for being friendly and welcoming, exhibiting excellent customer service.
-You are unflappable when things go wrong. You thrive in fixing problems and are cool under fire.
-You care about details. You’re the person who catches the typos when you’re reading something.
-You have strong oral and written interpersonal skills and are an active listener.
-You enjoy working in teams but are also a self-motivated, proactive individual.
-You have impeccable integrity and judgment in handling confidential information.
-You are a positive person, have a great sense of humor, and enjoy positive relationships with your co-workers.
-You can juggle multiple detailed projects and prioritize them appropriately, all while cheerfully helping people who visit your office.
-You’re not afraid of numbers and you are the kind of person who balances their checkbook.
-You understand how critical fundraising is to nonprofit organizations like Reed.
-You are comfortable with technology and excited to learn new programs and systems.
-You’ll bring an important aspect of diversity to our team.
-You have at least three years of progressively responsible administrative experience and know you love admin work.

-Serve as the main point of contact for Alumni Programs and Annual Fund, communicating with alumni and friends of the college through a variety of daily correspondences via email, telephone, mail, and in person.
-Provide administrative support for AP/AF events, including maintain accurate RSVP lists, creating name tags for event attendees; entering post-event attendance numbers; and running event reports as needed. Events include but are not limited to:
*Reed Reunions
*Travel Programs
*Volunteer fundraising events
*Alumni Holiday Party
*The Forum for Advancing Reed
-Manage the office’s email inbox, forwarding messages to the appropriate personnel.
-Assist in planning and scheduling AP/AF meetings and managing department calendars.
-Use Excel to prepare analytical reports about the outcomes of AP/AF fundraising campaigns.
-Data management, including ensuring information is correctly coded and logged in the appropriate systems and preparingand distributingweekly fundraising and volunteer reports.
-Manage one or more student workers, providing daily work assignments and approving time cards.

At least three years of progressively responsible administrative experience, or any combination of experience and education that would give you the ability to excel in this role.

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:
- Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following:
-If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled.

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Complete details: