Job Details

Director’s Executive Assistant (Executive Support Specialist 2)

Oregon Department of Environmental Quality, Portland, Oregon

Job - Government

Close Date: 08/18/2019

We will be accepting applications through Sunday, August 18, 2019, however, our first round of application screening will occur on Thursday, August 1, 2019 at 8:00 AM. We encourage interested applicants to not delay in applying.

The Oregon Department of Environmental Quality (DEQ) currently has a full-time opportunity for the Director’s Executive Assistant (Executive Support Specialist 2) in Portland, Oregon.

Please consider joining an innovative team, working to advance our agency’s work to protect public health and improve Oregon’s environment. The mission of DEQ is to be a leader in restoring, maintaining, and enhancing the quality of Oregon’s air, land, and water. The agency has 3 regional divisions (Northwest, Eastern, and Western), a Central Services Division (housed at Headquarters), a Vehicle Inspection Program, a Laboratory and Environmental Assessment Division, and divisions for Water, Air, and Land.

What you will do!
The Director’s Executive Assistant provides administrative support to the Director’s Office and the Environmental Quality Commission by performing a variety of scheduling, planning, administrative and organizational, receptionist, and records management functions. You will also serve as backup support to the Deputy Director.

What’s in it for you!
The opportunity to join a dynamic team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, water, and land. We offer medical, dental, and vision health benefits with paid sick leave, vacation, personal leave, and 10 paid holidays a year. If you are employed by a government or not-for-profit organization, you also may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). Learn more to see whether you qualify at PSLF Program. If you are passionate about Oregon's environment, apply today!

This is a full-time, unclassified executive service position.

What are we looking for?

At least one year of experience performing administrative duties in support of complex agency projects or programs. Qualifying experience could involve data: collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience providing confidential administrative support, and performing or coordinating office work for top level management positions of an agency, board, commission, or company.
Lead work or coordination of office procedures experience.
Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.
Ability to use individual initiative and judgment when interpreting guidelines and policies.
Excellent verbal and written communication skills, proofreading skills, interpersonal skills, organizational skills, and time management skills.
Ability to work on tight deadlines in intense environments with multiple shifting demands; a high level of adaptability and attention to detail.
Experience planning and facilitating meeting/events; experience with taking meeting minutes and with records management.
Experience communicating with a variety of people, including legislators, agency/company partners, Governor, commission and/or board members, congressional members, the media, and the public.

How to Apply:
To apply for this position, please go to and complete the online application and all supplemental questions.
Please be sure to attach a resume.
**Please be sure to check both your e-mail and Workday account for updates regarding this recruitment.**

Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information, please go here: For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those once you’ve submitted your application via a pop-up with a veterans’ preference questionnaire.

Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at or (503) 229-5107.

DEQ strives to create inclusive environments that welcome and value the diversity of the people we serve. DEQ fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation, and any other factor applicable by state or federal law.

Complete details: