Job Details

Admissions Counselor

Lewis & Clark College, Portland, OR

Job - Education

Close Date: 06/01/2019

Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose
Currently, we have 2 Admissions Counselor positions available. As a member of the undergraduate admissions counseling team, admissions counselors manage the recruitment, admission, and enrollment of prospective students to the College of Arts and Sciences. This position is critical to the college's efforts to meet annual enrollment goals. This entails coordinating with the other members of the admissions staff, and working closely with athletics, financial aid, faculty, campus staff, current students, alumni, and other community members. Visitors to the college engage with admissions counselors during information sessions, individual interviews, and larger admissions events. Through a territory management model, this position serves as a primary point of contact for prospective students, parents and family, high school counselors, community based organizations, and other off-campus constituents. This position creates, organizes and executes on- and off-campus recruitment events, manages communication efforts, represents the college during recruitment travel, recommends territory travel and recruitment strategies, and reviews and makes admissions recommendations for approximately 600 applicants per year. This position also supervises work-study students and student volunteers. Using enrollment data, this position reports on admissions outcomes and effectiveness. This position leads and executes at least one major office initiative annually. Extensive evening and weekend work required.

What You'll Do

Territory Management
* Develops and executes territory management strategy and plan by analyzing data including high school enrollment reports and characteristics, program effectiveness, yield, community organization partnerships, determining duration and type of travel, counseling prospective students and families, cultivating relationships with high school counselors, engaging independent educational consultants, maintaining accurate school files and travel reports.

* Implements travel strategy by visiting high schools, attending college fairs, conducting interviews, hosting receptions and collaborating with professional colleagues and alumni. Involves significant evening and weekend hours in an independent setting. Position requires six to eight weeks of travel per year.

Application Review
* Manages application files based on territory management model, conducts holistic admissions review, and recommends admission decisions and merit-based scholarship awards for first-year applicants, approximately 600 applications per year.

Represents the college to campus visitors
*Conducts on-campus evaluative interviews of prospective students, engages visiting families, leads public presentations based on accurate institutional data and researched knowledge of the institution, hosts counselors and other visitors to the campus. Participates in multiple large on-campus visit programs.

Administrative functions
* Creates and executes at least one large project in support of enrollment goals, examples being: running a major recruitment event, creating and managing a student calling program, overseeing social media and website strategies and implementation. These projects include evaluating data in order to prepare for and assess outcomes for the project. Additional administrative tasks as assigned involving application processing, admissions decisions, and other office functions.

Professional knowledge
* Stays current with institutional curricular and co-curricular programming, campus developments, and strategic messages. Knowledgeable about the broader issues and challenges facing higher education.

Must Haves
* Previous experience in an undergraduate admissions office or a related education field.
* Bachelor’s degree required by start date. Final candidates will be asked to provide a college transcript.
* Understanding of and ability to articulate the value of a liberal arts education.
* Ability to work with diverse communities and a strong commitment to an inclusive educational environment.
* Strong multi-tasking, creativity and critical thinking abilities.
* Strong organizational skills for coordination of programs, projects, and volunteers.
* Strong writing, communication, and interpersonal skills, and ability to work well with diverse populations.
* Effective interviewing skills for one-on-one interviews as well as public speaking skills for group presentations.
* Ability to work independently and as part of a team.
* Thrives in a tight-knit high-energy office and is eager to learn about all aspects of the enrollment management process.
* Demonstrated ability to travel independently and represent the college in diverse capacities.
* Aptitude for multiple software systems including but not limited to CRMs, Excel, and Word.
* Valid driver’s license and ability to meet Lewis & Clark’s driver’s clearance requirements. Final candidate must pass the college’s online driver’s training program course as a condition of employment, prior to job offer.

Nice to Haves
* Master's degree
* 1-3 year previous experience in an undergraduate admissions office or a related education field.
* Preference will be given to graduates of liberal arts institutions, or to those who have worked at a liberal arts college.
* Experience working with a customer relationship management (CRM) system in a higher education admission capacity. Preference given to candidates with experience with Slate.

Work Schedule
* 37.5 hours per week
* Benefits Eligible: Yes

Pay Rate
* Commensurate with experience

Physical Requirements
* Moderate amount of lifting of light weight (up to 15 lbs.) to medium weight (15 to 35 lbs.), climbing or working in physically tiring work
* Bending, crawling, kneeling/squatting, twisting, climbing (stairs), standing, driving, sitting, walking, grasping/gripping, pinching/squeezing, reaching, pushing/pulling, repetitive hand movements (e.g., typing), seeing, talking, hearing

The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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