Job Details

Office Manager

Portland Opera, Portland

Job - Non-Profit

Close Date: 01/20/2020

JOB SUMMARY

The Office Manager serves as lead receptionist and first point of contact for the Opera, welcoming all guests to Hampton Opera Center, including guests and visitors of our tenants: All Classical Radio and Friends of Chamber Music. The Office Manager is responsible for ensuring that the office runs smoothly and efficiently and includes travel arrangements, ordering office supplies and hospitality arrangements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Makes travel arrangements for GD, other staff and VIPs as directed
Supports meetings and events, including hospitality arrangements
Manages the schedule and communication of all full company meetings, company lunches, and employee anniversary gifts/meals
Maintains staff phone extension/contact list and maintains organization chart
Coordinates employee service anniversary acknowledgments
Coordinates orientation and on-boarding program with HR Manager and Senior Directors
Prepares New Hire onboarding/informational and benefit packets
Creates and manages the annual full Board and Committee meeting schedule
Prepares Board meeting materials including minutes and contact lists
Prepares Board communications
(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

OTHER DUTIES

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SKILLS/EDUCATION/EXPERIENCE

5+ years of demonstrated ability to provide excellent administrative support to one or more executives
Extremely well-organized multitasker with the ability to think and plan ahead
Collaborative, team-focused attitude and strong initiative
Ideal candidates will have a high level of decorum, poise, patience, be articulate and trustworthy
TO APPLY

Salary is competitive, based on experience. Benefit package available. Immediate opening until filled. Qualified candidates should forward a cover letter, resume, and three references to operajobs@portlandopera.org. For a complete job description, click here. No phone calls please.

Complete details: https://www.portlandopera.org/office-manager/