Job Details

Operations and Program Associate

Portland Parks Foundation, Portland, OR

Job - Non-Profit

Close Date: 02/05/2020

The Portland Parks Foundation is dedicated to connecting Portlanders to nature and to each other through the city’s parks, public spaces, and natural areas. We lead, develop partnerships, and raise money to fund new facilities, enhance existing ones, and support programs to put our parks system within reach to all. We are the chief philanthropic partner of Portland Parks & Recreation. For more information visit

For this newly created PPF seeks an individual with excellent organizational, problem-solving and communication skills, as well as good judgement, high integrity, enthusiasm, diplomacy and a sense of humor. It requires someone who likes to be a hands-on contributor to a team, ensuring that a small nonprofit organization runs smoothly and effectively. The Operations Associate will work across all areas of the organization to support administrative functions and office management. The position requires the ability to professionally engage with Portland’s wide-ranging Park’s constituents, i.e. PPF board members, volunteers, City of Portland staff, donors, vendors and members of the public.

• Assist the Executive, Development, and Operations & Program Directors in coordinating all Board and Board committee meetings, as well as prepare and keep all meeting minutes and track board participation
• Supports the Executive Director in scheduling, correspondence, and other duties as assigned
• Assist the Operations and Program Director with outreach and database management related to friends and partner groups; attend some neighborhood and community meetings and partner events
• Provide support with program-related and event activities
• Support Development Director in development related activities such as data entry and acknowledgment letters
• Implement communications activities such as preparing the monthly newsletter, monitoring and contributing to PPF’s social media channels, and managing and monitoring the website
• Update committee rosters, calendars and mailing lists
• Maintain office supplies and ensure that the office kept neat and orderly
• Assist with IT and occupancy related issues
• Maintain and improve electronic and paper filing systems
• Handle all printing needs (flyers, stickers, envelopes)
• Provide other support as assigned

• Minimum two years in an administrative position
• Demonstrated experience managing social media channels on behalf of organizations
• Strong interest in nonprofit organizations, parks foundations, or other outdoor-oriented organizations; some work or volunteer experience in nonprofit organizations preferred
• Proficiency in Microsoft Word, Excel and PowerPoint required.
• Experience in G Suite, Squarespace, DonorPerfect, and cloud-based databases preferred
• Ability to work independently and take initiative to complete tasks
• Enthusiastically embraces working in a collaborative and small office environment
• Ability to exercise discretion and maintain confidentiality
• Strong organizational skills, detail-oriented, accurate, and thorough; ability to prioritize and manage several tasks efficiently and effectively within deadlines
• Ability and willingness to move equipment weighing up to 25 pounds
• Ability to juggle multiple priorities and achieve ambitious goals in a fast-paced small office
• A shared ambition for making Portland known to its community members and the world as the “city of great parks”

• 40-hour base work week. Work is generally completed during regular business hours: 8:30 a.m.-- 4:30 p.m. Evening and weekend work to be expected on occasion for community outreach and special events.
• Salary range of $17 - $20/hourly depending on experience

• Health and dental insurance
• Paid time off and Holidays
• 401(k) plan eligibility after 6 months, with an employer matching.
• Opportunities for career advancement
• Casual workplace

The application deadline is February 5, 2020. Please submit a resume and a cover letter summarizing your qualifications and interest in the position to, or mail to: Portland Parks Foundation, 1500 SW First Avenue, Suite 760, Portland, OR 97201

Portland Parks Foundation does not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Portland Parks Foundation values diversity and encourages everyone who is interested in employment with PPF to apply.

Complete details:

Complete details: