Job Details

Arts Center Facilities Director

Caldera, Sisters, OR

Job - Non-Profit

Close Date: 04/26/2019

About Caldera
At Caldera, we believe in the power of creativity. Caldera is a catalyst for the transformation of underserved youth through innovative, year-round art and environmental programs. Our Youth Program provides students from Portland and Central Oregon with long-term mentoring that nurtures individual creativity, beginning in sixth grade and continuing into young adulthood. Our Artists in Residence Program awards US-based and international artists the gift of time and space for their creative practice at our Arts Center near Sisters, OR.
Caldera has a $2.4 million dollar budget, a 15-member board, 13 full-time year-round employees, 3 part-time year-round employees, and a range of seasonally contracted artists and mentors (~70). Its administrative office is located in Portland, Oregon, and its Arts Center is located outside of Sisters in Central Oregon, between Suttle Lake and Blue Lake.

Equity & Inclusion

We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.

We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.

We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.

Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We encourage people of color and Caldera community members to apply.

Position Title: Arts Center Facilities Director
Supervisor: Executive Director
Full time (~37.5 hrs), 9:00am - 5:00pm Monday - Friday. On-call Sunday - Thursday nights when the facility is in use. Occasional weekend hours and in-state travel.
Location: Caldera Arts Center, 31500 Blue Lake Dr, Sisters, OR 97759. Our preference is that the person in this position live onsite in Caldera-provided housing.
Compensation: $45,000 - $55,000 (plus housing) annually, exempt. (On-site housing: 2BR/1BA, large garage, utilities included). Benefits include generous paid time off, health, dental, and vision insurance, 403(b) retirement matching, long-term disability, short-term disability, and life insurance.

Position Description
The Arts Center Facilities Director leads the development and implementation of facility and land management strategies to ensure efficient operation and stewardship of Caldera's Arts Center and surrounding land and lakefront. This position plans, directs, and implements repairs and maintenance, manages the facility budget, and supervises the Maintenance Coordinator and Maintenance Assistant. This position works collaboratively with year-round and seasonal staff, Board members and committees, volunteers, and contractors.

The Arts Center Facilities Director is crucial to the fulfillment of Caldera's programs at the Arts Center and to hosting other groups on site. The person in this position will travel to Portland for staff and board meetings (approximately 12 times per year for up to 2 days at a time).

Specific Responsibilities:
Facilities and Budget Management
● Lead all facilities and land maintenance and stewardship activities at the Arts Center to support Caldera's mission and programs
● Ensure that Caldera values and commitment to racial equity are embodied in policies and practices at the Arts Center, including vendor vetting and selection
● Oversee annual facility budget and support budgeting process, insurance renewals, and legal agreements
● Manage operation and maintenance of all building systems, including HVAC, electrical, lighting, plumbing, boiler systems, sprinkler system, water heaters, air distribution, kitchen & food preparation systems/equipment, trash/pests/debris/snow removal, alarm systems, housekeeping/laundry, etc.
● Manage contractual relationships including hiring and supervising contractors and negotiating contracts
● Participate in labor required to accomplish the above work
● Develop Facilities Master Plan in collaboration with staff and Board using Caldera's Racial Equity Lens
● Manage relationships with government agencies and contractors
● Work with maintenance staff to update existing facilities maintenance documents and create a comprehensive Facilities Maintenance Plan

Security & Safety
● Direct safety and security efforts at the Arts Center
● Create staffing and facility coverage schedules to ensure that all facilities and land are inspected daily
● Manage and oversee use of equipment and vehicles
● Work with staff to update, maintain, and train on emergency preparedness plans
● Maintain systems for access to gate codes, key cards, and keys

Permits & Record Keeping
● Prioritize environmental stewardship and conservation practices
● Coordinate and manage facility documents and building plans for safekeeping
● Ensure compliance with all County, State, and Federal laws, including required inspections
● Be the primary contact for all land and building permits and reporting, manage relationships with agencies, and ensure permits and reporting are up to date.

Staff and Department Management
● Supervise and support the professional development of department staff by setting and overseeing goals and growth opportunities, gathering resources, and providing ongoing feedback and coaching
● Staff the Board Site & Facilities Committee in collaboration with the Executive Director
● Participate in Caldera program events and fundraisers as needed

● Serve as a collaborative member of Caldera Leadership Team and attend board meetings
● Serve as a collaborative member of Caldera Equity Team to advance organizational racial equity work
● Support Board management of the Site & Facilities Committee

Required Qualifications:
● 5+ years of demonstrated experience with a majority of the job responsibilities
● Passion for Caldera's mission, social and environmental justice, and racial equity
● A willingness to engage in ongoing racial equity work
● Strong communication and negotiation skills
● Ability to lead a collaborative team and support professional development of staff
● Ability to travel to Portland metro area 12 times annually
● Experience with Microsoft Office and/or Google Apps (G-Suite)
● Current driver's license, ability to drive trucks and operate plows and machinery
● The ability to work regular on-call hours
● The ability to occasionally work flexible hours including nights and weekends
● The ability to pass a background and driving record check

Preferred Qualifications:
● Ability to live onsite in Caldera-provided housing
● Nonprofit experience
● Land and watershed management, and green building experience
● Ability to research vendors for alignment with Caldera's values
● Commercial Driver's License

Racial equity is of primary importance in our hiring process. If you do not meet all the required qualifications or are interested in moving to facility management from another industry, we are interested in hearing from you. Help us understand through your cover letter how your experience is transferable.

Position Details:
This position requires frequent sitting, computer and phone usage, the ability to lift 50 pounds and operate complex equipment and machinery, outdoor labor including construction and cleanup projects in summer and snow plowing in winter, and long periods of walking or standing.

To Apply:
Please send a resume and cover letter describing your interest in and qualifications for the position, highlighting experience and competencies that meet the required and preferred qualifications. You are welcome to include anything else you feel it is pertinent for us to know.

Please submit materials to Candidate review will begin April 26, 2019 at 5:00 pm, position is open until filled. No calls, please.

Complete details: