Job Details

Development Assistant

Oregon Community Foundation, Portland, OR

Job - Non-Profit

Close Date: 06/24/2019


Since 1973 The Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. We work with individuals, families, businesses and organizations to create charitable funds that support the community causes they care about. These funds support the critical work that nonprofits are doing across Oregon. Our headquarters are in Portland, with regional offices in Bend, Eugene, Salem, and Medford, Oregon.


We have an opening for a full-time (35 hours per week) Development Assistant at Oregon Community Foundation that supports the Development and Outreach efforts of the Foundation. This support position helps further the Foundation’s commitment to provide excellent service to donors, professional advisors, the board, volunteers and other constituents. The Development Assistant coordinates outreach and external relations efforts as assigned and oversees special projects. The range of duties requires ability both to manage a proactive and time-sensitive work schedule on an independent basis and to work productively as part of a team. The Development Assistant must be creative, detail-oriented and enjoy working within an environment that is mission and results-driven, donor centric and customer service-oriented.

Essential Duties and Responsibilities:

A. Executive Support for the Chief Development Officer (CDO)
• Act as a primary point of communication with internal and external stakeholders seeking contact with the CDO, including donors, prospects, board members, and board committees. Proactively manage correspondence from the CDO’s office. Compose and prepare correspondence that is sometimes confidential. Disseminates information to others on behalf of the CDO.
• Manage an extremely active calendar of appointments and coordinate with other staff members to ensure timely completion of action items identified at meetings or otherwise specified by the CDO.
• Coordinate donor meetings and materials for CDO and provide hospitality as appropriate.
• Arrange detailed travel plans, itineraries, and agendas.
• Complete travel and expense reports, invoices and contracts.
• Compile documents and materials for meetings collaborating with other departments as appropriate.
• Manage and maintain data entry and records for prospects, donors, and professional advisors in a timely and accurate manner.
• Conduct prospect research and compile briefing reports as requested.
• Review and prioritize incoming mail/email for CDO, determining disposition and level of urgency.
• Facilitate communication between the CDO’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Provide administrative support to the Development and Marketing Committee (DMC), assist department staff in the creation and production of board committee books prepare and take meeting minutes, and provide follow up support on action items.
• Proofread and format DMC section of the OCF board book.

B. Administrative Support for the Development Department
• Handle logistics for meetings (webinars, department retreats, trainings, etc.) to include scheduling, room set up and clean up, catering, signage, and technology needs. Prepare and distribute agendas, record minutes and ensure timely distribution and retention of meeting records.
• Coordinate and monitor the department’s budget throughout the year and organize the annual budget process.
• Coordinate the agenda and logistics of weekly department meetings.
• Coordinate out-of-state events for donors, prospects, and professional advisors.
• Solicit information for and provide regular department updates for the OCF Weekly Highlights email and the Equity, Diversity and Inclusion report.
• Work with Regional Coordinators and Administrative Assistant, Development to support statewide goals and workflow.
• Serve as backup for other related positions and duties within the department.
• Assist with cross-departmental projects and events, including OCF’s Annual Luncheon.

Required Cultural Values:

In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict and take action.

Required Education, Knowledge, Experience and Skills:
• Five years of progressively responsible executive level administrative support experience, including experience in development, event coordination, excellent knowledge of administrative procedures.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Superior knowledge of MS Windows, Outlook, Excel, Word, PowerPoint, Publisher and Internet, and experience working with an integrated database such as iPhi.
• Able to exercise good judgement, understand and communicate the situation, resolve problems and implement decisions effectively, maintains highest level of confidentiality and discretion.
• Three years successful experience in using and managing constituent management software systems.
• Outstanding communication skills – verbal and written, plus strong editing and proofreading skills.
• Excellent customer service skills – provides competent, courteous service to both external and internal customers, has prior exposure to relations and communications with board members.
• Exceptional organizational skills – detail oriented, accuracy, able to prioritize and manage several tasks at a time, able to meet multiple deadlines and able to quickly shift priorities and adapt to change.
• Strong interpersonal and collaboration skills – able to work effectively with a wide range of constituencies and work collaboratively with team members and staff from other departments.
• Event planning helpful.
• Knowledge of budgeting and accounting procedures.
• Ability to gather and analyze data and produce concise reports.

Compensation and Benefits:

The starting salary range begins at $22.31 per hour; starting rate is dependent on candidates’ applicable experience and knowledge. OCF offers an excellent benefit package with generous paid time off, choice of medical and dental plans, vision, outstanding 401k retirement plan, commuter and healthcare savings accounts, employer paid disability and life. Our employees have access to an Employee Assistance Plan, paid volunteer leave, and professional development opportunities.

To Apply:
The Oregon Community Foundation is an Equal Opportunity Employer committed to equity, diversity and inclusion. We strive to build a diverse workforce to promote effective work in partnership with all communities and population groups in Oregon. We welcome a diverse pool of qualified applicants.
We are accepting resumes through May 14, 2019. To apply, provide a cover letter addressing: 1) How you meet the requirements of this position. 2) What qualities you have that you believe will be applicable and valuable to this position.

Complete details: