Job Details

Assistant to LEAD Administrator (Administrative Specialist 2)

Oregon Department of Environmental Quality, Hillsboro, Oregon

Job - Government

Close Date: 12/08/2019

With more than 40,000 employees who are dedicated to making Oregon a fantastic place to live, work, and play, the State of Oregon enterprise is comprised of a diverse group of employees who are passionate about public service. At the Oregon Department of Environmental Quality, employees have the opportunity to work with a dynamic and supportive team of mission focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water.

The Oregon Department of Environmental Quality (DEQ) currently has a full-time opportunity for an Assistant to LEAD Administrator (Administrative Specialist 2) in Hillsboro, Oregon.

Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality. The Laboratory and Environmental Assessment Division’s (LEAD) mission is to provide timely, high quality data and information through monitoring, laboratory services, and data analysis. The Division serves the Agency programs and regional offices throughout Oregon and provides the scientific information necessary for the agency to achieve its mission to be an active leader to restore, enhance, and maintain the quality of Oregon’s air, water, and land.

What you will do!

The Assistant to the LEAD Administrator provides administrative support to the LEAD Administrator, Laboratory Management Team, and LEAD in general. You will act as a gatekeeper for materials submitted to the LEAD Administrator and meetings requested with the LEAD Administrator. You will act as an administrative liaison between the LEAD Administrators, Agency staff, the Director’s Office, the Governor’s Office, legislative staff, other state and local agencies, the federal government, and the public. Additionally, you will provide administrative support to the analytical and monitoring sections of LEAD and coordinate with LEAD Resource Assessment and Technical Support Manager and clerical staff to identify problems, analyze information, and recommend more efficient or effective administrative procedures and policies. You will have the opportunity to lead improvement projects for the division. Finally, you will assist the Resource Assessment and Technical Support Manager in the coordination of the program’s clerical/support staff activities.

What’s in it for you!

The opportunity to join a dynamic team of mission focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, water, and land. We offer medical, dental, and vision health benefits with paid sick leave, vacation, personal leave, and 10 paid holidays a year. Public Service Loan Forgiveness Program: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). Learn more to see whether you qualify at PSLF Program. If you are passionate about Oregon's environment, apply today!


This is a full-time, AFSCME represented position.

What are we looking for?

2 years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Duties should have included the interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint.
Strong organizational, prioritization, and time management skills, with an ability to switch priorities or projects seamlessly, and an ability to juggle multiple priorities; ability to stay calm under pressure; flexibility and capacity for thinking on your feet.
Excellent verbal and written communication skills including experience composing, formatting, and editing documents and emails with attention to spelling and grammar
Project management skills and experience.
Experience in a fast-paced work environment with shifting priorities and varying demands.
Experience processing requests for information.
Experience researching, analyzing, and interpreting data and other information.
Excellent customer service and interpersonal skills.
High aptitude for learning new things.
How to Apply:

To apply for this position, please follow the “Apply” link above and complete the online application and all supplemental questions (including the question where you upload a cover letter).

Please be sure to attach a resume.

**Please be sure to check both your e-mail and Workday account for updates regarding this recruitment.**

Veterans Information:

DEQ provides veterans’ preference points to all eligible veterans. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.

Questions/Need Help?

If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at ouye.madeline@deq.state.or.us or (503) 229-5107.

DEQ strives to create inclusive environments that welcome and value the diversity of the people we serve. DEQ fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation, and any other factor applicable by state or federal law.

Complete details: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Hillsboro-Laboratory---DEQ/Assistant-to-LEAD-Administrator--Administrative-Specialist-2-_REQ-26376