Job Details

Director of Finance and Administration

Camp Fire Columbia, Portland, OR

Job - Non-Profit

Close Date: 02/27/2020

Job Title: Director of Finance and Administration
Reports to: Deputy Director
Classification: Regular Full-time, Exempt
Compensation: $85,000 to $97,000
Application Deadline: February 27, 2020
Position Overview:
Reporting to the Deputy Director and serving as an integral member of the senior management team, the Director of Finance and Administration will be responsible for the leadership of Camp Fire financial, administrative and business development systems and functions.
Finance responsibilities include: budget development and oversight, fiscal process and accounting systems oversight, financial reporting and forecasting, and audits.
Administrative responsibilities include: oversight and management of employee safety, organizational risk management, technology and data systems, policy development and facilities.
The Director of Finance and Administration works with the CEO, Development and program team on strategic business development initiatives including business plan development and market analysis for fee-based programs. This is an outstanding opportunity for a leader with operational experience and a proven track record of creative problem-solving and change management to join a high-growth, mission-driven organization.
Essential Duties & Responsibilities:
1. Contributes to the development of Camp Fire Columbia's strategic goals and objectives as well as the overall management of the organization.
2. Leads Camp Fire Columbia in financial planning and management, investment priorities, and policy matters.
3. Maintains and continually improves a fiscal operations system that is suitable for the organization's finances, grants and contracts and that supports the development and management of budgets and production of reports and analyses.
Job Duties:
Organization Leadership
• Ensures organization assets are properly safeguarded.
• Coordinator of, and participation in, Finance Committee meetings.
• Participates as a member of the Leadership Team and provides regular communication and information to the Management Team related to program, policy & strategy, successes & challenges.
• Serves as a management liaison to the Board and committees; effectively communicate and present critical organization matters at select Board of Directors and committee meetings.
• Maintains relationships with financial institutions and other applicable vendors .
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Financial Planning, Analysis, and Reporting
• Maintains accounting and fiscal management policies and procedures.
• Carefully monitors and oversees program financial activities to ensure mission-alignment, appropriate usage, efficiency, and sustain ability.
• Enhances and supervises accounting and audit and internal control functions.
• Oversees preparation of monthly financial reports for the CEO, Board of Directors, and management staff.
• Forecasts and manages cash flow for organization.
• Oversees financial grant requests, reporting and billing.
• Reviews all account reconciliations and financial statements.
• Periodically reviews and implements investment policy with Finance Committee.
• Oversees investments and accounts, or investment firms, as determined by the board.
Budget & Fiscal Operations
• Develops and manages budget and annual program plans to include regular analysis and projections to ensure organizational success, conservative stewardship of resources, and mission impact.
• Researches and remains informed about all applicable accounting, and fiscal management laws, rules, and requirements to ensure that the organization is in full compliance.
• Oversees and prepares for annual audits and 990 tax return.
• Reviews timber tax returns and state annual reports.
• Oversees, directs and organizes the work of the finance team.
• Leads in preparation and monitoring of multi-year program budgets.
• Maintains the general ledger.
• Creates and posts journal entries; recurring, standard and ad-hoc.
• Reviews bi-weekly payroll.
• Reviews accounting setup for external software applications.
• Performs or supervises all reconciliations including bank accounts.
Business Operations and Human Resources
• Supervises admin and operations teams.
• Develop and implement high-quality, competitive employee benefit program (e.g. health insurance, 401(k), etc.)
• Negotiate and maintain adequate insurance coverage for organization.
• Ensure adequate disaster recovery, business continuity, and employee safety and security procedures.
• Oversee IT security and administration.
• Oversee operations for multiple properties/ facilities.
• Develop programs to attract applicants and employees of all backgrounds and to inspire the full development and performance of the staff team
Business and Fund Development
• Provides thought leadership around business modeling for focused program areas that maintains organizational and programmatic sustainability as well as creates balance between investment in systems and fundraising/revenue streams.
• Works closely with Development & Communications to create and execute plans for fundraising, communications and marketing.
Supervisory Responsibilities:
Directly supervises employees on the Finance, Admin, and Operations teams. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws . Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Qualifications:
Must have a strong commitment to equity and social justice with an ability to align and communicate organizational mission and values through finances and budgeting.
Bachelor's degree (B. A.) from four-year college or university in Accounting or Finance. MBA is desirable.
Seven+ years finance leadership experience
Five+ years in a supervisory role
Thorough knowledge of and the ability to apply Generally Accepted Accounting Principles (GAAP) for non-profits is required
C.P.A. is desirable.
Ability to work with others, taking or giving coaching, mentoring, feedback and direction as needed
Strong communication and people skills for partnering with a wide range of stakeholders
Experience with Blackbaud Financial Edge and Raiser’s Edge or similar accounting software package
Excellent management skills; able to influence and engage direct and indirect reports and peers; demonstrates leadership in a collaborative and inclusive team environment
Benefits: Highly supportive work culture, competitive benefit package (health, dental, vision, life, STD, EAP, and more), paid vacation and sick leave, 10 paid holidays and 2 floating holidays, up to 24 paid volunteer hours, fully vested 401(k) with employer matching.
Our Commitment:
Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff.
Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.

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