Job Details

Agency Leadership Board Chief of Staff

Oregon Department of Transportation, Salem, OR

Job - Government

Close Date: 10/15/2019

The role:
Are you a strategic influencer with a passion for public service? Do you thrive in fast-paced, collaborative environments? We are recruiting for a senior-level policy and process advisor to join our Agency Performance and Strategy Section in Oregon’s capital city. As our Agency Leadership Board chief of staff, you will work to advance the mission, values, vision, goals and strategies of the state of Oregon, legislature, governor's direction, Oregon Transportation Commission and the department.

What is the Agency Leadership Board?
The Agency Leadership Board governs the operations of ODOT through collaborative and informed decision-making. The team is currently implementing structures and processes for defining and setting agency priorities and policies, as well as systems for agency-wide communication, accountability and tracking progress on our goals. The board is made up of the director and senior agency leadership.

What is the Agency Performance and Strategy (APS) Section?
APS supports ODOT’s leaders and staff to effectively set direction and priorities for the agency, improve performance and achieve desired outcomes. APS helps the agency align and focus work, drive and manage change, and sustain results that enhance organizational ability to perform at the highest level. APS work includes strategic planning, implementing priorities, managing our portfolio of improvement initiatives, strategic internal communications and organizational change leadership.

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

A day in the life:
• Strategically manage all aspects of high-profile meetings of agency governance body to ensure effective decision-making, transparency and engagement with staff and stakeholders.
• Ensure the board has high-quality information to support effective deliberation and decision-making.
• Make and monitor assignments on behalf of the board.
• Plan and facilitate workshops, strategic business reviews and management reviews to meet agency objectives.
• Ensure appropriate and quality documentation of meetings and processes.
• Manage and effectively facilitate team dynamics, member engagement, participation and interaction between members.
• Plan, lead, implement and monitor special projects and program activities.
• Serve as an executive coach to board members and meet individually with each member monthly to discuss ideas, issues, concerns, questions and recommendations.
• Serve as liaison between executive senior management and agency managers, leaders and staff.
• Design and implement agency governance standards, practices and processes.
• Serve as the lead policy analyst for the board, performing research and analysis.
• Formulate, refine, implement and communicate long-range strategies and plans.
• Coordinate the work of sub-governance teams established by the board.
• This position primarily works in an office environment with flexible work hours and occasional travel required.

What’s in it for you:
• Rewarding work in a fast-paced, creative environment.
• Colleagues who are passionate about public service.
• Work/life balance and 10 paid holidays a year, flexible work schedules and competitive benefits packages.
• Multi-modal ride sharing! Get There is Oregon’s easy-to-use carpool matching tool and trip planner that will get you where you need to go.
• Live, work and play in Salem, Oregon!

What we need:
A bachelor's degree in business or public administration, behavioral or social sciences, finance, political science or any degree related to organizational development, program/policy management or process improvement, and five years professional-level evaluative, analytical and planning work related to organizational development, program/policy management or process improvement.
Any combination of experience and education equivalent to eight years of professional-level evaluative, analytical and planning work experience related to organizational development, program/policy management or process improvement.

What we’d like to see:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
• Demonstrated ability to facilitate groups with opposing viewpoints through difficult conversations and arrive at mutually acceptable solution.
• Ability to strategically plan and tactically coordinate effective executive level meeting agendas and discussions.
• Strong knowledge and practical application in the principles and practices of management and organizational development.
• Extensive experience in synthesizing diverse facts, opinions and materials into written or oral reports, presentations, or proposals and build agreement.
• Facilitation style that is bold and firm (yet respectful and tactful), exercises good judgement and influence, and is intuitive and perceptive.

Learn more and apply:

This recruitment closes at 11:59 p.m. on October 15, 2019.

Please note that we can only accept applications and/or resumes through our website.

For questions about the job announcement or online application, please call 503-986-7146 or email

ODOT is an Equal Employment Opportunity and Affirmative Action Employer.

Complete details: