Job Details

Human Resources Program Coordinator (Administrative Specialist 2)

Oregon Public Utility Commission, Salem, Oregon

Job - Government

Close Date: 03/22/2019

Job Description:
The Oregon Public Utility Commission (PUC) has an opportunity for an innovative and enthusiastic candidate to fill a full-time HR Program Coordinator, Administrative Specialist 2 position. PUC is in search of a team player who thrives on variety, accuracy, and is committed to providing excellent service delivery. As part of a Human Resources work group, supporting the needs of a mid-size state agency, you will have opportunity to learn, while contributing to a variety of projects and responsibilities.

WHAT YOU WILL DO:
The HR Program Coordinator, as a member of Management Service (non-supervisory), acts in a confidential capacity in providing direct administrative support to the Human Resources team, including the HR Director and Human Resource Analysts. This position uses a variety of software applications and cloud-based technologies that support the delivery of centralized workforce planning and human resource services to the agency and the public. Participates in in project planning and scheduling, maintaining and organizing materials and files, and serving on agency committees to represent Human Resources in development and coordination of agency processes. This position also provides assistance to staff and members of the public through interpretation and application of federal and state personnel laws, rules, and policies. Major duties include:
Provides administrative support for the Human Resources team. This includes serving as a first point of contact for agency employees and job applicants seeking information or assistance from the Human Resources Section. Responds to inquiries from the public, job applicants, and staff, providing information in compliance with confidentiality requirements and protocols. Coordinates and schedules meetings for the HR Director and Human Resource Analysts. Assists in scheduling and communications regarding agency recruitment and job interviews.

Serves as agency training coordinator. Collaborates with the HR Director, HR team members, and PUC management or staff to recommend or determine agency training needs, research training courses, and coordinate with training providers. Coordinates training locations and logistics (room and space planning, coordination of audio/visual equipment/ material preparation). Drafts training related emails, flyers, and presentations. Provides web-based resources and tools.

Prepares reports and narratives, and reviews data supporting workforce planning and operations.

Develops and maintains informational content for PUC Human Resources web pages, presenting content in a clear and organized manner.

Attends fact-finding or investigatory meetings for the purposes of taking notes or assisting in an administrative support capacity. May transcribe confidential notes/recordings.

Participates in, or coordinates, activities supporting agency policy and procedure development. Works with HR Director and staff to draft, coordinate and maintain policy and procedure communications. Revises/updates policy and procedure information on an agency-wide basis. Communicates information through email, agency intranet, or other methods.

Completes a variety of personnel and position actions using the “Workday” human resources information system. Creates and maintains agency organizational chart and databases for position inventory control. Uses various software programs (Word/Excel/PowerPoint/Outlook), to create communications, charts, and presentations.

ABOUT THE SECTION:
The PUC Human Resources Section provides comprehensive services and consultation to PUC staff, and the public to recruit, retain, and develop a qualified and competent workforce, improve the quality of work life and employee job satisfaction; further managerial/supervisory excellence through training, development, and consultation; and support and encourage a quality work environment through process improvement, in compliance with Department of Administrative Services (DAS) rules and policies, and State and Federal law.

ABOUT THE ORGANIZATION:
The PUC offices are located in downtown Salem, in close proximity to the State Capitol. PUC prides itself in being a great place to have a career. We offer benefit plans that pay up to 99% of the health care premiums for coverage of employees and dependents, membership in the Public Employee Retirement System; 11 paid holidays per year; 24 hours of personal leave per year; vacation leave earned at a minimum rate of 8 hours per month, and sick leave earned at a rate of 8 hours per month; and many other benefits. PUC receives no General or Lottery funds. Commission responsibilities are funded through a per month fee on regulated natural gas, electric, telecommunication, and water utility bills.

WHAT WE ARE LOOKING FOR:
The work schedule for this position is Monday to Friday, 8:00 AM to 5:00 PM.

Work experience in a Human Resources department is preferred.

Bachelor's Degree in Human Resources Management, Business Administration Management, or other closely related degree.

Intermediate-level knowledge, experience, and adaptability in using various software programs, including web-based applications, electronic document management systems, and Microsoft Office (Word, Excel, PowerPoint, and Outlook,).

Work experience using a variety of software programs, and cloud-based computer systems supporting the use and maintenance of human resource information systems, e-learning or electronic records management.

Adept at using and understanding computer-related technology to streamline work efficiencies and assist with basic troubleshooting, and improving work-flow and business processes.

Work experience planning, developing and maintaining an organization's website using SharePoint or a similar software. Work experience developing fluid content to aid employees in navigating information related to recruitment, training, and policy.

Work experience providing administrative support in a team environment; including willingness to collaborate, share information, and contribute to the success of the team.

Work experience independently managing and organizing multiple tasks and responsibilities with competing deadlines and changing priorities.

Work experience maintaining confidentiality while handling employee records, sensitive documents, and projects.

Work experience drafting a variety of documents and communications, including informative emails, letters, memos, presentations, and spreadsheets.

HOW TO APPLY:
1) Click the "Apply" button above to complete the online State of Oregon employment application.
2) Complete the application and answer all supplemental questions.
3) Attach your resume to the online application.

ADDITIONAL INFORMATION ABOUT EMPLOYMENT WITH PUC:
The pay and benefits on all announcements may change without notice.
If you are hired, you may be required to provide facts about past employment and present financial interests if they could be connected with the businesses regulated by the PUC.
This recruitment will be used to establish a list of qualified candidates; this list will be used to fill the current opening and may be used to fill other openings as they occur.
Grammar, clarity, conciseness, and professionalism of application materials will be considered as part of the evaluation process.
The PUC does not offer VISA sponsorships. Within three-days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

Questions/Need Help?
If you have questions about the recruitment or need an alternate format to apply, please call PUC Human Resources at (503) 378-6265 Monday through Friday between 8:00 AM and 5:00 PM. Please be prepared to describe the alternate format needed.
The Oregon Public Utility Commission is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity.

Complete details: https://www.puc.state.or.us/Pages/jobs/index.aspx