Job Details

Director of Grants Management

Oregon Community Foundation, The, Portland

Job - Non-Profit

Close Date: 01/15/2019

About Us:
Since 1973 The Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. With a growing endowment nearing $2 billion, OCF has become one of the nation’s largest community foundations, awarding more than $109 million last year in grants and scholarships. OCF connects caring with action by matching donors to causes and communities in need. OCF’s work rests on some basic principles: responsible stewardship of funds entrusted by donors; work in partnership to address common needs and aspirations; prioritize investments that create substantive change and attempt to resolve problems at their source; advance equity, diversity and inclusion through programs; and research and evaluate programs and initiatives.

We have an opening for a full-time Director of Grants Management to support the foundation’s mission by leading a team that is responsible for managing grantmaking systems, operations, and data integrity, as well as verification of nonprofit compliance. This position reports to the Vice President of Grants and Programs.

Essential Duties and Responsibilities:

Grant Processing
Provide leadership, managerial and supervisory oversight, technical assistance, and training to staff on grant processes, reporting, compliance, and innovation to ensure quality and consistency across the organization
Design, document, communicate, and implement grants administration policies and procedures
Manage continuous improvement initiatives, to ensure that solutions align with the foundation’s strategic goals
Monitor grant and scholarship payments, to ensure timeliness and smooth workflows
Work closely with various grant teams to produce grant materials for board meetings
Oversee creation and maintenance of appropriate templates for staff to use
Grant Management System
Oversee the grant management software and system including protocols, security, grant coding, data integrity, application and reporting systems, and vendor modifications
Ensure that maximum utility of the database is achieved for various uses and users of the system - this requires a collaborative, cross-department approach
Advance technology solutions and tools in support of grant practices and processes.
Oversee creation and maintenance of online grant applications and reporting, including development of a readable, user-friendly PDF version of each program’s application
Leads process improvement projects involving cross functional and interdepartmental teams
Grant Compliance
Ensure compliance with all laws and regulations applicable to the grantmaking process
Maintain up-to-date knowledge of IRS rules and regulations affecting the grantmaking process, both for community foundations and for applicants/grantees (for the latter, to the extent that the regulations might influence the grantmaking process or to the extent that a grant might have an adverse effect on the grantee)
Coordinate aspects of expenditure responsibility and provide audit support to the external auditor annually
Discretionary Budgets & Funds
Manage discretionary grant budgets for the Board’s grantmaking committees: Arts & Culture, Community Engagement, Education, Grants, and Strategic Opportunities
Allocate discretionary funds (160+) to appropriate grant opportunities, making the best use of available resources

Minimum Qualifications and Experience:
Seven years experience in grants management and grants compliance in the nonprofit or public sector, or equivalent experience in the private or corporate sectors.
Bachelor’s degree in a related discipline (e.g., computer science, math, business administration, finance, etc.) or equivalent experience.
Knowledge of accounting procedures and best practices in grants administration, including knowledge of IRS regulations related to foundations. Ability to design and implement effective grants management processes and procedures.
Knowledge of customer relations management (CRM) and grants management software. Skilled in Microsoft Office Suite: Excel, Word, PowerPoint, Outlook.
Excellent organizational and project management skills and attention to detail. Able to prioritize work effectively and adjust to multiple demands within set deadlines.
Excellent team leadership skills. Ability to recruit, retain, motivate and develop talented individuals and engage them in collaborative achievement of personal, departmental and organizational goals. Ability to clearly communicate expectations and decisions, demonstrating good judgment and sensitivity.
Three to five years of supervisory experience at a minimum.
Analytical, organized and goal-oriented. Ability to think big picture as well as attend to day-to-day operations.
Ability to work successfully within complex systems, tolerate ambiguity, and demonstrate flexibility in achieving goals.
Exceptionally strong written and verbal communication as well as diplomacy, to work effectively and collaboratively across the organization.
Possesses cultural agility skills necessary to work effectively with diverse people, teams and communities.
Required Cultural Values:
In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict and take action

Compensation and Benefits:
OCF offers competitive market based pay and excellent benefit package with generous paid time off, choice of medical and dental plans, vision, cell phone stipend, outstanding 401k retirement plan, commuter and healthcare savings accounts, employer paid disability and life. Our employees have access to an Employee Assistance Plan, paid volunteer leave, professional development opportunities, and much more.

To Apply:
The Oregon Community Foundation is an Equal Opportunity Employer committed to equity, diversity and inclusion. We strive to build a diverse workforce to promote effective work in partnership with all communities and population groups in Oregon. We welcome a diverse pool of qualified applicants.

We are accepting resumes until the position is filled. To apply, provide a cover letter addressing how you meet the requirements of this position and include your resume. Go to

Complete details: