Job Details

Records Clerk

Schwabe, Williamson & Wyatt, Portland

Job - Law

Close Date: 06/07/2019

Schwabe, Williamson & Wyatt is seeking a Records Clerk to ‎work in the Portland office.‎
Under the supervision of the Records Manager, the successful candidate will provide staff ‎assistance in the Records Department by performing file maintenance and updating file records, ‎as well as recording retention and file closure. The Records Clerk performs data entry ‎and general clerical duties required in the operation of the Records Department.‎

Essential Functions:‎
• Works on client files in Records Department by creating and distributing new files at ‎request of attorneys or secretaries; closes files according to the firm’s retention policies ‎and procedures.‎
• Performs data entry work by updating information on client-matter files and deleting ‎outdated records where appropriate; verifies accuracy of data entry by comparing ‎computerized output to source documents; transcribes and updates information from ‎other sources to computerized records.‎
• Processes automated and manual client intake and records forms; assigns client and ‎matter numbers.‎
• Performs other duties as required including, but not limited to: maintenance of will safes, ‎organization of file banks, maintenance of statistics and logs, assisting attorneys and ‎secretaries by responding to telephone and e-mail inquiries.‎
• Operates various types of office equipment including laser printers, color label printers, ‎photocopier, and fax machine.‎
Additional skills include:‎
• Possesses the interpersonal skills necessary to communicate with a diverse group of ‎attorneys and staff, and to handle all dealings with professionalism, courtesy, and tact.‎
• Reading and comprehension skills of a high school graduate are required. Ability to file ‎correspondence, data, and legal documents accurately and systematically in accordance ‎with department procedures. Ability to enter data and text using a standard computer ‎keyboard. Ability to learn software database programs. Ability to cooperate with co-‎workers in accomplishing the goals and deadlines of the department. ‎
• Ability to retrieve and distribute materials weighing up to 35 pounds and ability to ‎retrieve and replace objects from shelves 8 feet high (using step stool) in aisles which are ‎‎27.5 inches wide.‎

A high school diploma (or equivalent) is required. Two years of responsible and verifiable work ‎experience in general office or clerical environment. An equivalent combination of experience ‎and training that insures the ability to perform the work may substitute for the above. ‎

Interest and qualified candidates should submit a resume and cover letter to Karole Kellam, ‎Records ‎Manager, ‎at Recruiting@schwabe.com.‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering ‎competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit ‎sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.‎

All qualified applicants will receive consideration for employment without regard to race, ‎color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual ‎orientation, gender identity or other status protected ‎by law.‎