Job Details

Assistant Director of Analyst Operations

LegitScript, Portland, OR

Job - Corporate/Business

Close Date: 07/31/2020

LegitScript, one of the Top 100 Workplaces in Oregon, is seeking an experienced Assistant Director of Analyst Operations to join our team at our Portland, Oregon-based headquarters.



Role Title: Assistant Director of Analyst Operations



Department: Analyst Operations - Certification



Summary: The Assistant Director of Operations will oversee LegitScript’s certification programs. The Assistant Director role requires people leadership and management skills, as well as process management and cross-functional collaboration skills. The individual in this role should have the ability to lead and coach others in alignment with LegitScript’s management philosophy, and an understanding of operational efficiency and how to apply such principles within and across programs, in a fast paced environment. This role will engage in client relationship management and report to the Director of Analyst Operations.



Key Performance Areas:

#1: Values and Culture Alignment

#2: People Management and Coaching

#3: Process Management and Oversight

#4: Strategic and Tactical Planning

#5: Cross-functional Collaboration



Key Performance Area #1: Values and Culture Alignment

Tasks and Activities

Engage in behaviors aligned with LegitScript’s core values: Be Awesome, Be Open, Be Thoughtful, Be Invested.
Exhibit a growth mindset by being open to feedback and embracing change as an opportunity.
Encourage others to engage in behaviors that are in alignment with LegitScript’s core values.


Accountabilities

Colleagues and leadership view employee as being aligned with LegitScript core values.


Key Performance Area #2: People Management and Coaching

Tasks and Activities

Effectively manage people, resources, and priorities.
Demonstrate ability to communicate contractual obligations and client needs to team.
Assist with recruitment and retention efforts.
Exhibit management skills in alignment with LegitScript management philosophy, including accountability and results management.
Coach for performance.
Assist with and carry out performance assessments.
Provide input on compensation decisions and employee growth paths.
With supervision, mentor and grow high-performing teams.


Accountabilities

Feedback from direct reports and supervisor indicates development of people management and coaching abilities.
Team’s composition is cohesive and effective.


Key Performance Area #3: Process Management and Oversight

Tasks and Activities

Assess operational efficiency.
Create sustainable, repeatable processes.
Assist in instituting meaningful measurements of operational efficiency.
Develop ability to oversee and support Program Managers.


Accountabilities

Demonstrates understanding of overall operational efficiency, in analyst workflow as well as at a programmatic level.
Effectively designs, implements, and tracks program’s KPIs and/or other meaningful measurements.
Improves long-term success rate of processes.


Key Performance Area #4: Strategic and Tactical Planning

Tasks and Activities

Spearhead planning for annual needs of the program(s).
Demonstrate understanding of resource planning.
Create strategic and tactical plans that support business objectives.
Coordinate new business opportunities with all applicable departments, as needed: Marketing, Sales, Engineering, Product Management, Talent & Culture, and Legal.
Identify areas of underutilization and suggest ways to increase utilization.


Accountabilities:

Strategic and tactical plans are realistic, actionable, and aligned with the company’s business objectives.
Utilization remains stable or increases.




Key Performance Area #5: Cross-functional Collaboration

Tasks and Activities:

Identify and effectively communicate cross-functional deficiencies and strengths as well as their impact to programs.
Collaboratively work with other programs and departments to optimize cross-functional communications and workflows.


Accountabilities:

Colleagues view employee as being open and committed to continuous improvement.
Relevant information is shared with impacted programs.
Established expertise and strong understanding of overall company-wide services.


Additional preferred competencies:

Experience working in a start-up company environment.
Experience in writing business assumptions and collaborating with a product management team to define software requirements.
Experience in effective change management.
Strong knowledge of internet infrastructure.
Experience with managing multinational projects.
Experience in healthcare-related regulatory compliance or another regulatory compliance field.


About LegitScript:

LegitScript helps our clients keep their services legal and safe for consumers. Our analysts monitor high-risk online activity to empower businesses, governments, and consumers to make incremental changes that will result in a secure, more transparent internet.



Our spacious, modern Pearl District office has plenty of natural light, sit-to-stand desks, and a free barista! The dress code is casual and you can bring your dog or your bike to work. LegitScript is a growing, culturally diverse company where people work hard towards our mission and love what they do.



In addition to competitive salaries, full-time employees enjoy a great benefits package:

United Health Care medical plan with multiple coverage options.
Flexible spending account with employer contributions for commuting expenses (including downtown parking)
401k with company match and immediate vesting
3.5 weeks of PTO in the first year of employment, 4 weeks in the second year, and 4.2 weeks in the third year.
2 blocks from LA Fitness and Planet Granite
Work from home option
Tenure anniversary rewards

Complete details: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=23255&clientkey=D5C4C3FF2A99B67B3C407ABB249E8921