Post Date: 10/01/2019
Close Date: 10/15/2019
This position works under the direction of the Director of Development and serves as a member of the Development team. The Development team is primarily responsible for carrying out core fundraising initiatives (major, annual, and planned giving) to achieve overall fundraising goals, support growth strategy, and maximize donor engagement to support the mission of the Portland Art Museum.
The Development Assistant provides administrative support to the Director of Development and team. Duties include, but are not limited to, scheduling meetings; compiling reports for meetings; maintaining hard copy and digital donor files; gift processing and writing donor acknowledgements; greeting donors; answering telephone calls; and receiving and distributing mail and correspondences. This position requires managing relationships with a variety of individuals and exposure to sensitive information necessitating considerable use of integrity, discretion, and good judgement.
The Portland Art Museum (PAM) strives to be an inclusive institution that facilitates respectful dialogue, debate, and the free exchange of ideas. With a deep commitment to artists – past and present – and freedom of expression, the Museum and Northwest Film Center’s collections, programs and staff aspire to reveal the beauty and complexities of the world, and create a deeper understanding of our shared humanity. We are a Museum for all, inviting everyone to connect with art through their own experiences, voices, and personal journeys. The Northwest Film Center (NWFC), a sister organization to the Museum, is a regional media arts resource and service organization founded to encourage the study, appreciation, and utilization of the moving image arts, foster their artistic and professional excellence, and to help create a climate in which they may flourish. PAM and the NWFC are committed to advancing equity and inclusion by creating a diverse and inclusive workplace. We will continue learning as we work to evolve as an Institution, recognizing that this journey has no end and our commitment must remain. We have an active equity team currently engaged in a year-long journey to examine our internal culture and the work we do through an equity lens. We look forward to having all colleagues join and contribute to this important work. Learn more at https://portlandartmuseum.org/about/mission/.
PAM and the NWFC are equal opportunity employers, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. As part of this commitment, PAM and the NWFC will ensure that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at email@example.com or 503.276.4358.
● Supports the Director of Development and Major Gifts Officer by providing administrative support with scheduling meetings, phone calls, tours, and customized opportunities for external donors and partners.
● Assists the Director in ensuring a highly productive environment by preparing meeting materials, coordinating meeting logistics, debriefing to collect notes after meetings and documenting activity, call reports, and other relevant information in the donor database.
● Responsible for core development gift processing functions: entering and recording gifts, invoicing, donor receipts/acknowledgments, recognition, and gift tracking and reporting.
● Receives and routes mail and orders and maintains supplies.
● Provides support for the Development Committee of the Board, including production of materials (agendas, minutes, and presentations) and communications.
● Prepares proposal packets, writes gift acknowledgements and agreements, website content, and other communications as needed.
● Supports Director and department staff with completing expense reports, credit card statements, and department expense reconciliations.
● Provides back up support to the department with the planning and execution of donor-centered events, programs, tours, special access, and follow-up strategies to cultivate and engage a strong base of diverse donors (individual, corporate, and foundation).
● Promotes equity and inclusion goals and supports the work of the Portland Art Museum.
● Works occasionally in collaboration with other support staff to perform various duties and projects as assigned.
● Monitors trends in philanthropy.
● Other duties and special projects as assigned.
● High school diploma, GED or equivalent combination of education and experience required.
● Minimum of 1 to 2 years’ experience in assistant level role with administrative and customer service experience.
● Must possess excellent interpersonal, verbal and written communication skills.
● Attention to detail, including a high degree of accuracy and efficiency.
● Highly organized and analytical, adaptable to a fast-paced and dynamic environment.
● Comfortable working on multiple projects at once and meeting deadlines.
● Demonstrate discretion in managing confidential information.
● Effectively communicate and maintain working relationship with leadership team, colleagues, trustees, donors, prospects, and vendors. Contribute to a positive organizational culture based on mutual respect, collegiality, collaboration, and openness to many perspectives.
● Work collaboratively in an equitable and inclusive framework with individuals from a wide variety of backgrounds.
● Strong technology skills; Google platform, Microsoft Office Suite (Word, Excel, PowerPoint), database experience required, and knowledge of Altru or Raiser’s Edge preferred.
● Evening and weekend hours at special events required.
● Non-profit experience a plus.
This is a full-time (40 hours per week), non-exempt position. Compensation is budgeted at $16.75 per hour. This position is eligible for the Museum's benefits package first of the month following 30-days of full-time employment. Benefits include medical and dental, paid time off (vacation, sick, holiday, jury duty, bereavement), long-term disability and AD&D, and a variety of perks such as free Museum admission, Gift Shop discounts, and screenings at the NW Film Center. Please see our website for more details.
To apply online visit: www.portlandartmuseum.org/careers follow the link to create a profile. Resumes received without completed employment application will not be considered. Please no drop ins. For questions or accommodation please contact firstname.lastname@example.org.
The Portland Art Museum is an Equal Opportunity Employer.
Closing Date: Tuesday, October 15, 2019 at 4 PM PST
Complete details: www.portlandartmuseum.org/careers