Job Details

Administrative Assistant - GO KIDS and Community Programs

Oregon Community Foundation, Portland, OR

Job - Non-Profit

Close Date: 04/28/2019

Job Title: Administrative Assistant - GO KIDS and Community Programs
Location: Portland

Background:

Since 1973 The Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. With a growing endowment nearing $2 billion, OCF has become one of the nation’s largest community foundations, awarding more than $109 million last year in grants and scholarships. OCF connects caring with action by matching donors to causes and communities in need. OCF’s work rests on some basic principles: responsible stewardship of funds entrusted by donors; work in partnership to address common needs and aspirations; prioritize investments that create substantive change and attempt to resolve problems at their source; advance equity, diversity and inclusion through programs; and research and evaluate programs and initiatives.


Opportunity:
The Administrative Assistant provides administrative support for GO Kids, a volunteer-powered project at OCF that engages community volunteers in identifying and strengthening local efforts to close the opportunity gap for Oregon’s kids of color, low-income and rural kids. The position also provides administrative support for OCF’s statewide, region and issue-specific grant programs where volunteers and advisory committees are engaged in review of applications. Duties include, but are not limited to, support with meeting materials, logistics and follow-up, grants administration (data entry, grant report collection, review and summarization, and grant payments), production of reports, and help with general inquiries and external communications.

Essential Duties and Responsibilities:

1. GO Kids Administration
• Provide logistical support, answer questions and prepare and assemble information for GO Kids steering committees and advocates
• Maintain and track individual volunteer records and participation
• Assist with scheduling, travel arrangements and credit card reconciliation for GO Kids staff and steering committees, as needed
• Provide administrative support for board committees focused on community engagement and grantmaking
• Perform grants administration tasks for GO Kids, including but not limited to grant application data entry, collection, review and summarizing of grant reports, and processing of grant recommendations, declines and awards, including processing and tracking grant payments
• Help document administrative processes and procedures; participate in efforts to improve existing systems
• Assist with collection of materials and assembly of GO Kids toolkits for volunteers, as needed
• Assist with creation and production of reports for various constituents and committees
• Help update and maintain relevant sections of the foundation’s website and other publications
• Other duties as assigned

2. Community Grants and Funds Administration

• Perform grants administration tasks for the statewide Community Grants Program and smaller, community-based grant programs and funds, including but not limited to grant application data entry, collection, review and summarizing of grant reports, and processing grant recommendations, declines and awards, including processing and tracking grant payments
• Provide administrative support for volunteer advisory committees and OCF board committees
• Help document grants administration processes and procedures; participate in efforts to improve existing systems and processes
• Maintain and track individual volunteer records and participation
• Assist with creation and production of reports for various constituents and committees
• Assist with coding cleanup on application and distribution records in OCF’s integrated, web-based database
• Help develop and maintain relevant sections of the foundation’s website and other publications
• Other duties as assigned


Non-Essential Job Duties

Provide backup support to the receptionist as needed

Required Cultural Values:

In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict and take action.

Required Education, Knowledge, Experience and Skills:

• Three years’ administrative office experience, good knowledge of administrative and clerical procedures
• Associate degree is preferred, experience in lieu of degree is accepted
• Nonprofit organization and/or volunteer administration experience is desirable, but not required
• Volunteer experience
• Strong working knowledge of Microsoft Windows, Excel, Word, Internet, and experience working in a network environment with an integrated database
• Excellent customer service skills – courteous, competent service to internal and external customers, including volunteers
• Strong oral and written communication skills – conveys information clearly and effectively
• Strong organizational skills — detail-oriented, able to work independently and in a team, able to prioritize and manage several tasks efficiently, able to meet multiple deadlines, and able to shift priorities and adapt to change
• Keyboarding proficiency and excellent knowledge of administrative and clerical procedures
• Ability to understand and apply basic mathematical concepts correctly – arithmetic, graphing, percentages, etc.
• Able to work effectively, respectfully and cooperatively with other team members and staff from other departments
• Possess cultural agility skills necessary to work effectively with diverse people, teams and communities

Compensation and Benefits:

The starting salary for this position is $20.00 per hour; starting rate is dependent on candidates’ applicable experience and knowledge. OCF offers an excellent benefit package with generous paid time off, choice of medical and dental plans, vision, outstanding 401k retirement plan, cell phone stipend, commuter and healthcare savings accounts, employer paid disability and life. Our employees have access to an Employee Assistance Plan, paid volunteer leave, and professional development opportunities.

To Apply:

The Oregon Community Foundation is an Equal Opportunity Employer committed to equity, diversity and inclusion. We strive to build a diverse workforce to promote effective work in partnership with all communities and population groups in Oregon. We welcome a diverse pool of qualified applicants.
We are accepting resumes through April 28, 2019. To apply, provide a cover letter addressing how you meet the requirements of this position and include your resume. https://www.oregoncf.org/explore-ocf/careers

Complete details: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c488ea88-7cee-428a-88de-4c958c7b4de6&ccId=19000101_000001&jobId=280881&source=CC3&lang=en_US