Job Details

Grants and Events Manager

Artists Repertory Theatre, Portland, OR

Job - Non-Profit

Close Date: 06/30/2019


Reports to – Managing Director
FSLA Status – Exempt Salaried
Hours – Regular, Full Time, 40 hours per week

The Grants and Events Manager is a member of the Development team, which is primarily responsible for major, annual, capital, and planned giving to achieve overall fundraising goals, support growth strategy, and maximize donor engagement to support the mission of Artists Repertory Theatre.

The primary role of the Grants and Events Manager is to lead ART’s corporate, foundation, and government grants program to advance long-term engagement and investment. The role is responsible for the retention of current grants, writing and acquisition of new grants, stewardship, reporting, and management of the grants portfolio. This role is hands-on and collaborates with multiple colleagues and departments within ART to achieve the goals set forth. This position requires a desire for deep collaboration and is exposed to sensitive information necessitating considerable use of integrity, discretion, and good judgement.

A secondary role of the Grants and Events Manager is to support ART’s events in partnership with other team members. Events include First Reads, Cast Suppers and Director’s Dinners associated with each production, the annual Donor Appreciation Party, and the annual Fundraising Gala. Additional events include specific donor cultivation events that are associated with subscription sales.

-Leads the corporate, foundation, and government grant program by identifying, cultivating, soliciting, and stewarding grant funders, along with the creation of copy for grant applications.
-Manages pre- and post-award grant activity, including tracking of deadlines, preparing and submitting requests, managing awards, and reporting.
-Initiates and leads team meetings for the purpose of gathering information required to meet grant application and reporting specifications.
-Develops and monitors project budgets and expenditures for the purpose of complying with grant guidelines and terms (in partnership with the Finance Department).
-Identifies and researches foundation prospects and directs the moves management of grant-making organizations.
-Maintains donor relationships through attending special events, personal outreach, specialized opportunities (site visits, tours, etc.), collaboration with other staff, and volunteer engagement.
-Clearly articulate to funders the mission and priorities of ART.
-Stays aware of organizational initiatives relevant to grant-making organizations - diversity, racial equity, inclusion, sustainability, accessibility, etc.
-Maintains accurate records (contacts, budgets, correspondence, etc.) and updates pertinent information in Tessitura.
-Manages grant awards, publicity, and recognition, including online and in publications.
-Promotes equity and inclusion goals and supports the work.
-Monitors trends in philanthropy.

-Participates in the planning and execution of events.
-Pull invitation lists, manage invitations, RSVP lists, and check in.
-Manage event logistics.
-Other duties as assigned.

-Demonstrated writing skills and excellent written and verbal communication skills.
-Effectively communicate and maintain working relationship with board members, donors, community stakeholders, leadership team, colleagues, etc.
-Contribute to a positive organizational culture based on mutual respect, collegiality, collaboration, and openness to many perspectives.
-Work collaboratively in an equitable and inclusive framework with individuals from a wide variety of backgrounds.
-Capable of self-directed work; able to set and meet multiple and/or competing deadlines in a fast-paced, team-oriented environment.
-Strong analytical and organizational skills with the ability to delegate tasks, motivate colleagues, and manage priorities in a deadline-oriented environment.
-Attention to detail, including a high degree of accuracy and efficiency.
-Demonstrate discretion in managing confidential information.
-Commitment to ART’s diversity, equity, and inclusion goals.
-Successfully adapt to and embrace new technologies; Microsoft Office Suite (Word, Excel) and database experience required, knowledge of Tessitura database preferred.
-Occasional evening and weekend hours at special events required.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as directed to meet the ongoing needs of ART.

Starting at $40,000 (BOE), includes a healthy benefits package

Please submit the following:
-Cover letter
-Three (3) references
-Two (2) writing samples:
An example of your previous work.
Your version of a summary of Artists Rep’s mission and core programs (such as would be submitted to grantors), not to exceed 500 words.

Submissions should be emailed to with GRANTS MANAGER SEARCH in the subject line. No phone calls, please.

Artists Repertory Theatre is committed to fostering a diverse, equitable, and inclusive workplace. The position will remain open until a diverse list of qualified candidates has been assembled.

Artists Repertory Theatre does not discriminate in its hiring and employment practices against any applicant because of race, color, creed, age, national origin, religion, political affiliation, marital status, disability, sexual orientation, gender identification, or any other basis protected by local, state, or federal law.

About Artists Repertory Theatre
Artists Repertory Theatre’s mission is to produce intimate, provocative theatre and provide a home for artists and audiences to take creative risks. Artists Rep is Portland’s premiere mid-size regional theatre company, and is led by Artistic Director Dámaso Rodríguez and Managing Director J.S. May. Founded in 1982, Artists Repertory Theatre is the longest-running professional theatre company in Portland. Artists Rep became the 72nd member of the League of Resident Theatres (LORT) in 2016 and is an Associate Member of the National New Play Network (NNPN).

Artists Rep has become a significant presence in American regional theatre with a legacy of world, national, and regional premieres of provocative new work with the highest standards of stagecraft. The organization is committed to local artists and features a company of Resident Artists, professionals of varied theatre disciplines, who are a driving force behind Artists Rep’s creative output and identity.

RESIDENT ARTISTS – Artists Rep productions feature the work of a core group of multidisciplinary theatre professionals. Hailing from around the country, our Resident Artists are nationally-renowned and award-winning actors, directors, writers, designers, and educators who have chosen to make Portland and Artists Rep their artistic home. Working together and independently, they create inventive and theatrically rich experiences for our audiences while playing a major role in defining Portland’s cultural landscape.

TABLE|ROOM|STAGE – Established in 2015, Table|Room|Stage (T|R|S) is Artists Rep’s new play program that offers development opportunities for local and national playwrights, and ensures that underrepresented voices are heard on stage. This program strives to make a meaningful impact on diversity, equity, and inclusion in the theatre field by mandating opportunities for women writers and writers of color, and cultivating the next generation of theatre-goers. Artists Rep is committed to bringing the exciting work of women, transgender, non-binary writers, and writers of color to its stages with this program. Artists Rep’s first completed T|R|S commission was The Talented Ones, by Yussef El Guindi (2017), followed by The Thanksgiving Play, by Larissa FastHorse (Sicangu Lakota), which premiered at Artists Rep in April 2018. T|R|S commission Wolf Play by Hansol Jung premiered in March, 2019, and Artists Rep’s upcoming 2019/20 season will include T|R|S commission Looking for Tiger Lily by Anthony Hudson in May, 2020. Current playwright commissions include: Linda Alper, Larissa FastHorse, Hansol Jung, Dael Orlandersmith, Steve Rathje, Andrea Stolowitz, and Anthony Hudson, with other developing work with playwright Susannah Mars.

ARTSHUB – Artists Rep is also home to the ArtsHub, where a diverse range of artists and arts organizations find a home and thrive with access to affordable administrative, performance, and rehearsal space, as well as myriad support services. The ArtsHub serves as a community arts center, where performance venues and lobbies buzz with creative energy and Portland’s arts-loving audiences gather. Over the past year, Artists Rep hosted 324 rehearsals and more than 600 performances, events, and other happenings by 51 groups.

Complete details: