Job Details

Fleet Services Coordinator (Coordinator I - Exempt)

City of Portland, Portland, OR

Job - Government

Close Date: 09/20/2019

The City of Portland is currently seeking a Fleet Services Coordinator to join the Office of Management and Finance, Fleet Services.

The Fleet Services Coordinator will work as a member of the Repair and Maintenance Team, serving as a critical liaison between the CityFleet Repair & Maintenance team, CityFleet customers, and external vendors.

The Fleet Services Coordinator will be responsible for the customer intake process by initiating automotive and equipment repair work orders, identifying and/or clarifying performance problems and service requests from operators and drivers, and distributing this information to the supervisor or assigned technician. They will facilitate completion of repairs with mechanics and shop management and will prepare estimates for external customers. This position will be responsible for communicating with customers from intake through repair completion, and will enable CityFleet to streamline internal communications by centrally locating the Fleet Services Coordinator adjacent to the technicians performing the work.

The Fleet Services Coordinator will also organize and coordinate vendor-related vehicle or equipment repairs, including selection of vendors, repair authorizations, verification of repair quality and completion, and invoice processing. The Essential functions are:•Customer intake;
•Creating work orders;
•Work scheduling; and
•Communication between customers, staff, leadership, and external vendors.

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.


The following minimum qualifications are required for this position:
1.Knowledge and experience applying equipment maintenance and repair methods, procedures, tools, techniques, and terminology.
2.Ability and experience maintaining productive and cooperative working relationships between customers, vendors, staff, and external customers.
3.Ability and experience exercising independent judgment, problem solving and taking initiative within authorized parameters.
4.Ability and experience applying oral and written communication skills
5.Ability and experience working in MS office applications, including Excel.

Applicants must also possess: •A valid state driver's license.

The following knowledges are desirable, but not required to be qualified for this position:•Knowledge of asset management information systems and software (FIMS).
•A minimum of 3 years automotive or equipment repair and maintenance industry experience.


An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Recruitment Timeline: •Posting: 09/02/19 - 09/20/19
•Applications Reviewed: week of 09/23/19
•Eligible List: week of 09/30/19
•Selection Phase Begins: Tentatively the week of 10/07/19

*Timeline is approximate and subject to change

Application Instructions

Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
•Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
•Your resume should support the details described in your responses to the supplemental questions.
•If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.


Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Teresa Dahrens, Senior Human Resources Analyst
Bureau of Human Resources
(503) 823-4516

Complete details: