Job Details

Grant Writer

Portland Children's Museum, 4015 SW Canyon Rd

Job - Non-Profit

Close Date: 10/01/2019

Schedule: Full time, 40 hours per week
Salary: DOE with benefits

We develop innovative problem-solvers through playful learning experiences that strengthen relationships between children and their world.
Portland Children’s Museum consists of three aligned entities: (1) the Museum, where exhibits and programs serve the public both on- and off-site, (2) Opal School, a tuition-based preschool and K-5 public charter school, and (3) Professional Development, which documents and disseminates fresh approaches to education and provides professional development for educators. In this description, Museum, School, and Professional Development refer to the specific entity, while Portland Children’s Museum refers to the whole.
In the Portland metro area, 47% of students are children of color. At Portland Children's Museum, we strive to have our guest and school families reflect that diversity, and for our staff and board to be equally diverse. We are committed to eliminating barriers to access and equity and see a diverse workforce as a key step toward this goal. We actively seek to recruit, hire, promote, and retain a diverse workforce—one that welcomes and engages people from every background. We value our staff members, volunteers, and board members and their individual backgrounds, which further our ability to serve and learn from the diverse families that enrich our community. We invite you to join us on our journey.

The External Relations Department includes fundraising and marketing staff who support the Museum, Opal School, and Professional Development. The department, which serves as the voice of the organization, coordinates all external messaging, ensures and strengthens brand integrity, creates and maintains high-value relationships, and maximizes financial and in-kind support to the organization. As part of the External Relations team, the Grant Writer secures public and private funding in support of Portland Children’s Museum. This position includes four critical components: planning, research, writing, and reporting. The strongest candidate will be able to handle multiple deadlines without sacrificing accuracy or clarity, contribute to program planning and proposal conceptualization, prioritize opportunities to optimize return on investment, and exhibit superior writing skills. The Grant Writer submits approximately 50 proposals and reports per year, bringing in approximately $1 million in funding.

Grant Writing (60%)
• Proposes or collects grant concepts from other departments, synthesizing new information to develop compelling and persuasive cases for support.
• Works both independently and collaboratively to write, edit, and submit public and private grant proposals to secure funding from foundations, corporations, and government agencies.
• Supports and advises colleagues on how to communicate needs through a project budget, ensuring adherence to funder templates and requests.
• Manages large projects that involve multiple writers, creating internal deadlines and supporting the meeting of those deadlines.
• Collects and organizes relevant information including financial reports, designs, letters of support, and other supplementary materials.
• Allows ample time for editing and refinement while consistently meeting funder submission deadlines.

Planning and Research (20%)
• Researches and identifies appropriate funding sources and aligns Museum opportunities with grantor focus areas.
• Prioritizes grant opportunities to optimize return on investment.
• Develops annual grants calendar to ensure sufficient production of proposals seeking the right amount, for the right purpose, at the right time to reach organizational fundraising needs.De
• Maintains calendar of grant activities including potential release dates for RFPs, deadlines, and report dates.
• Develops and fosters relationships with some institutional funders.
• Convenes and collaborates with other department representatives to align grant opportunities with appropriate projects, set priorities, and plan proposal generation.
• Tracks progress toward annual and monthly fundraising goals, strategizing and altering grants calendar as needed to meet goals.
• Follows up with grants that are not awarded to document how the proposal can be improved in the future.

Reporting and Data Management (15%)
• Alerts colleagues to the parameters of each award letter, ensuring that each project or program is meeting proposal conditions and expectations.
• Collects program information, gathers expense information, writes, and submits reports.
• Maintains well organized digital files for each funder along with narratives to be customized for different opportunities.
• Tracks all stages of grant submission process in donor management software.

Other Functions (5%)
• Edits and contributes copy for other documents as requested, including the Annual Report.
• Supports and attends evening and weekend fundraising events, including the Museum’s annual gala, as requested.
• Performs other duties as assigned.
Job Qualifications
• Bachelor’s degree in appropriate field with one to two years of relevant experience, or a combination of education and direct experience.
• Ability to write complex, compelling grant proposals, including program narratives, outcomes, and evaluation plans. Experience with federal proposals desired.
• Aptitude in budget development and understanding of nonprofit financial reports.
• Exceptional writing skills, including impeccable grammar, and clearly structured prose.
• Robust computer skills and familiarity with Raiser’s Edge, Salesforce, or other CRM software preferred.

• Ability to develop and manage multiple projects and the capacity to meet deadlines.
• Superior time management skills; organized, efficient, detail-oriented, resourceful, and productive.
• Creative problem-solving skills and the ability to work both independently and in cross-functional teams.
• Capability to work in an environment that is fast-paced with a diversity of backgrounds, cultures, and professional disciplines.
• Ability to communicate with Director of External Relations, Executive Director, department directors, and coworkers in an efficient, effective, and timely manner.
• Ability and willingness to comply with all aspects and issues outlined in the Portland Children’s Museum Employee Manual.

40 hours per week with a Monday–Friday schedule; occasional evening and weekend work during peak periods. Must be able to meet strict multiple deadlines. Because we work with children, a background check is required.

Please email a resume and cover letter with Grant Writer in the subject line to Please include a list of foundations from whom you’ve won awards during the last two years and the range of awards you’re accustomed to receiving.

Complete details: