Job Details

Executive Director of Emergency Management, Safety, Security, and Campus Operations

University of Western States, Portland, Oregon

Job - Education

Close Date: 03/20/2020

POSITION: Executive Director of Emergency Management, Safety, Security, and Campus Operations
DEPARTMENT: Finance and Administration
REPORTS TO: Senior Vice President for Finance and Administration/CFO
CLASSIFICATION: Exempt, Full Time, Benefited

Under the direction of the Senior Vice President for Finance and Administration/CFO (SVPFA), the Executive Director of Emergency Management, Safety, Security, and Campus Operations (ED) is responsible for the coordination, development, and promotion of emergency service operations, safety, security, and campus operations with a key focus on putting our students, faculty, staff, patients, and the community we serve at the center of all of our policies, procedures, and best practices. The ED is responsible for developing, implementing, and updating policies and procedures related to preparation, response, and recovery of emergency situations. Serves as the University’s Emergency Manager and Chief Safety and Security Officer. The ED coordinates emergency management programs and activities associated with preparation for, response to, and recovery from natural or manmade disasters or emergencies. The ED is responsible for evaluating compliance with local, state, and The National Emergency Management System (N.I.M.S.). The ED provides strategic direction in all areas of safety, security, environmental health and safety, and emergency management and is responsible for developing, assessing, revising, communicating, and maintaining the University's Emergency Operations Plan. The ED conducts trainings and drills on the Emergency Operations Center (Incident Command Structure-ICS), planning, response, and recovery. Serves as the University’s liaison with the Portland Police Bureau, Portland Fire and Rescue, the Portland Bureau of Emergency Management, and other appropriate local, county, state, and federal agencies. The ED is responsible for developing and implementing sustainability programs for the University. The ED oversees campus operations, to include advising the SVPFA on long-range capital planning and development, key management, oversight of leased and owned facilities, parking enforcement, transportation demand management, etc. Supervises and coordinates activities of safety, security and campus operations staff.

Emergency Response, Safety and Security Responsibilities:
o Monitor and oversee all workplace safety protocols for the University and ensure compliance with regard to local, state and federal regulations.
o Develop recommendations for and manage annual operating budget for the department, assist in development and management of the University’s capital budget as it relates to responsibilities.
o Provide training to staff on approved University emergency protocols.
o Organize regular disaster exercises and drills to evaluate University emergency response plans.
o Ensure that the University emergency team is in compliance and “response ready” according to University procedures.
o Develop, implement and continually assess University’s emergency response plans; work collaboratively with first responders, administrators, and other stakeholders to facilitate any necessary revisions or modifications to the University’s emergency management plan.
o Maintain and update all resource materials associated with emergency preparedness plans.
o Design and administer emergency and disaster preparedness training courses, materials, and plans to train the University community.
o Identify necessary equipment for responding to emergencies.
o Determine equipment placement, inventory, maintenance, and testing.
o Provide instruction on equipment maintenance and use.
o Participate in local and regional emergency planning groups and exercises.
o Collaborate with other emergency management personnel, local, state and federal officials, and hospitals in order to facilitate plan development and response effort coordination.
o Perform a variety of assessments to determine or recommend protective action required for safeguarding students, faculty, staff, patients, and visitors.
o Respond to emergency and disaster situations involving hazardous materials, inclement weather, evacuation, and/or sheltering to provide assistance and coordinate resources.
o Attend meetings, seminars, workshops, and training sessions as appropriate; maintain a comprehensive current knowledge and awareness of safety, security, and emergency management strategies and applicable laws/regulations.
o Cooperate with federal, state, and local law enforcement, emergency management, and/or other agencies as necessary.
o Ensure that all plans, operating procedures, and protocols are developed and implemented in compliance with the requirements of regulatory agencies.
o Coordinate safety training and practice to support the University’s Mission by creatively implementing best practices in safety, security and emergency preparedness with proper adaptation to the environment so the Mission can be enhanced rather than impeded by safety efforts.
o Advise and assist administrators in matters involving criminal activities on University property.
o Direct/coordinate the periodic assessment/audit of University facilities and grounds to determine safety and security issues.
o Ensure compliance with U.S. Department of Education reporting, including completion of the Clery Report.
o Work directly with local law enforcement agencies during critical incident situations and follow-up.
o Develop and implement training programs pertaining to matters of safety, security and emergency management
o Develop and continually assess University key, access management, security camera, intrusion alarm, fire alarm, and emergency alert systems.
o Ensure that the policy and operations emergency response teams are well trained and prepared.
o Facilitate/coordinate University safety committee and community safety initiatives.
o Oversee other safety and security systems.
o Develop and oversee inclement weather policy and make recommendations regarding potential closures and weather delays.
o Other duties as may be assigned by the Senior Vice President for Finance and Administration/CFO.

Campus Operations Duties:
o Establish goals and carry out 5-year strategic plan for long-range capital planning and development, and lease operations that relate to the overall University strategic master plan, in conjunction with the SVPFA.
o Participate in University planning process as it relates to facilities, operations, and institutional master planning efforts.
o Manage space planning, improvement projects and monitor space utilization.
o Work with departments and administration to identify the facility needs of students, faculty and staff.
o Oversee the maintenance and functioning of building systems including, but not limited to, mechanical, electrical, plumbing, fire/life safety, and climate controls.
o Oversee the development, implementation, and maintenance of standard operating procedures for facilities systems, workplace services and general department policies; remain current on new products, methods, code changes, and equipment.
o Develop and maintain work order system, scheduling, follow-up and recordkeeping.
o Serve as project manager for operational and capital campus projects as directed by the SVPFA.
o Ensure that the University is in compliance with all OSHA, ADA and other regulatory body’s mandatory regulations.
o Oversee parking safety and enforcement and transportation demand management.
o Lead sustainability program development and implementation.
o Other duties as may be assigned by the Senior Vice President for Finance and Administration/CFO.

Management Duties:
o Carry out supervisory responsibilities in accordance with the University’s policies and applicable laws.
o Develop and implement policy and procedures for departmental standards and protocol. Maintain the knowledge base of internal and external regulations and laws necessary to assure compliance in all departmental activities.
o Interview, hire, train employees; plan assign and direct work; appraise performance; reward and discipline employees; address complaints and resolve problems.
o Mentor and develop staff to promote professional growth and technical competency.
o Interpret company policies to workers and enforce safety regulations.
o Establish or adjust work procedures to meet production schedules.
o Analyze and resolve work problems, and/or assist workers in solving work problems.
o Other duties as may be assigned by the Senior Vice President for Finance and Administration/CFO.

QUALIFICATIONS: (Knowledge, skills and abilities needed to perform the job.)
o Ability to:
o Demonstrate consistent initiative
o Perform the job with little direct supervision
o Plan and problem solve using sound professional judgment
o Work as a collaborative team player
o Communicate effectively orally and in writing
o Lead and motivate a team
o Provide excellent customer service to all constituencies
o Personal skills and qualifications:
o High attention to detail.
o High level of professionalism.
o Ability to understand and develop processes and systems in support of a holistic safety, security and emergency response programs, policies and procedures.
o Excellent organizational skills coupled with demonstrable operations and maintenance experience.
o Ability to read and interpret construction documents.
o Ability to work closely and professionally with city and other government agencies that relate to emergency response, safety, security, and building issues.
o Other qualifications:
o Experience using Microsoft products i.e., Word, Excel, Outlook required.
o Valid driving license; bondable;
o Successful clearance of background check.
o Ability to utilize various equipment associated with the position.
o Must be able to:
o Frequently required to use hands to finger; handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear and occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl.
o Regularly required to stand, walk, and to talk or hear. With the proper assistance may be required to lift and/or move up to 75 lbs and to have a full range of mobility.
o Specific vision abilities required by this job include the ability to adjust focus.
o Work outside in all types of weather conditions and occasionally near moving mechanical parts.
o Work in an environment where the noise level is usually moderate.
o Read, analyzes, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
o Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
o Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
o Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits.
o Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
o Report to work for emergency situations including evenings and/or weekends.
o Travel on a regular basis for training, liaison with various agencies, etc.

REQUIREMENTS: (Education, Training & Experience)
o Eight (8 years) of experience with safety, security, incident command structure, environmental health and safety, and emergency response management. Higher education or school setting preferred.
o Experience developing emergency response plans and implementing best practices for safety, security and emergency response systems.
o Experience working with first responders.
o Risk management and operations experience.
o Four (4) years of campus operations management experience including advanced skills in construction project management, property management, contracting, technical analysis and budgeting. Strong understanding of building systems and energy management systems.
o Associate degree in a related discipline, or an equivalent combination of education and experience.
o Minimum of four (4) years of direct supervisory experience.

Please submit a letter of application, a resume and the names and contact information of three professional references. Official transcripts from prior institutions of higher learning must be received prior to offer being extended to the finalist.

University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.

University of Western States is an equal opportunity employer.

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