Post Date: 08/27/2019
Close Date: 09/16/2019
The Accounts Receivable Coordinator position supports Home Forward's strategic and operational objectives in the following way: To perform technical accounting functions in support of the Home Forward's accounts receivable functions. Tasks include: receiving, recording and depositing payments via checks, wire deposits and bank transfers; responsibility for public housing tenant rent accounts including: processing, depositing and posting tenant payments, calculating prorated rent charges and adjustments, mailing monthly billing statements, issuing closing statements to vacated tenants, preparing rent delinquency notices, and coordinating rent delinquency activities with other Home Forward staff; oversight of agency debt collection activities; appropriate coding of accounts receivable transactions; receiving daily bank data and reconciling associated tenant charges and payments; processing payment transactions for the Section 8 and portable housing programs and the receipt of and response to requests for information from tenants and Home Forward staff.
In this context, the incumbent in this position will collaborate with others at all levels of the organization and with external stakeholders in the consideration of significant goals, concepts, initiatives, and other activities that profoundly affect Home Forward, its employees, and the people that it serves.
This position will work in the Accounting & Finance Department at New Market West building located at 135 SW Ash Street, Portland, OR, 97204 in downtown Portland.
This position is represented by AFSCME Local 3135 and will close Monday, September 16, 2019 at 5:00pm, or once a satisfactory number of applications are received. For best consideration, apply early!
The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here:
1.Perform a variety of technical duties in support of the Home Forward's accounts receivable function.
2.Assist in processing accounts receivable for the Home Forward housing programs; receive, record and deposit payments, including check, wire deposits and bank transfers; accurately code accounts receivable transactions. Provide accurate documentation of accounts receivable transactions through timely logging and filing logging of receipts.
3.Perform a variety of duties in support of tenant accounts; receive, sort, process, deposit and post tenant payments; calculate prorated rent charges and adjustments; mail monthly billing statements; issue closing statements to vacated tenants; prepare delinquency notices; prepare and distribute collection letters regarding outstanding balances as necessary; coordinate rent delinquency activities with other internal staff.
4.Receive daily bank data; download and reconcile tenant charges and payments.
5.Process payment transactions for the Section 8 and portable programs; monitor payments to landlords for accuracy; audit and compare documented information against computerized reports for accuracy; calculate payment and/or overpayments; reconcile accounts.
6.Oversee agency debt collection activities. Process and review aging reports to determine past due balances; send collection letters to tenants, landlords and other housing authorities to collect past due balances; work with tenants to establish payment plans. Submit debts to collection agencies when appropriate and /or complete small balance write offs. File small claims to collect debts on behalf of Home Forward and attend file small claims as needed; work with legal counsel to collect debts in excess of small claims court limits. Prepare and distribute monthly reports regarding collection activities to executive staff.
7.Input adjusting payment transactions for the Section 8 and portable programs, including late fees, garbage fees, fraud payments, etc.
8.Receive and provide timely responses to requests for information from tenants and Home Forward staff, research history of tenant accounts and compile necessary documentation.
9.Review daily cash activity and reconcile to known cash receipt batches. Work with Treasury Management to identify unknown transactions.
10.Create, review and verify financial documents and report for accuracy and adherence to Home Forward polices and regulations and Generally Accepted Accounting Principles (GAAP).
11.Perform reporting functions in support of other Accounting & Finance team members.
12.Administrate Home Forward Purchasing Cards for the agency. Create new accounts, delete no longer used accounts, set and adjust maximums as appropriate, train new cardholders, and prepare monthly reports.
13.Perform draws requests for construction projects, as assigned.
14.Cross train and act as a backup for accounts payable and other accounting functions.
15.Recommend organizational, procedural or other changes to achieve greater productivity.
16.Perform related duties and responsibilities as required.