Post Date: 01/07/2020
Close Date: 01/20/2020
Are you seeking your next career opportunity within PBOT?
The Portland Streetcar Division of PBOT is seeking an Administrative Specialist I. Streetcar's purpose is to provide an efficient and affordable transportation option to meet the needs of the general traveling public, and provide service to business, residential, educational and community destinations. Streetcar works to reduce traffic congestion and provide transit service in cooperation with other local transit services in the Portland Metro area.
This is an essential administrative position at Portland Streetcar's main office in northwest Portland and will report to the Division Manager. The position will provide support to both Operations and Maintenance managers, as well as the Safety Officer, working with City employees, contract TriMet employees, vendors and service providers. The work requires confidentiality and discretion in scheduling, writing and sending sensitive correspondence regarding personnel matters, grievances, drug & alcohol testing, and results, safety actions, documentation of rule compliance (or non-compliance), correspondence with ODOT State Safety Oversight, and labor relations.
In support of Streetcar transit services, this position will perform administrative assignments in accordance with guidance and instructions being given (regarding the approach taken as well as the expected results).
Typical duties will include:
•Confidential on-site support for managers related to Human Resources and Labor Relations actions, including scheduling, correspondence, reporting, and record verification.
•Prepare and maintain spreadsheets for reporting and reconciling weekly fare deposits, prepare the actual deposits, and summarize overall fare sales.
•Procure services and supplies in support of Streetcar facilities, using Price Agreements, contracts, and purchase orders. Inventory supplies for replenishment, schedule office moves, remodels, phone system and other facility changes.
•Receive and process Streetcar Lost and Found (items of value).
•Purchase, distribute and track Streetcar personal protective equipment (PPE) and staff uniforms.
•Process utility and vendor invoices through SAP
•Greet visitors to the Streetcar Facility