Job Details

Small Grants Fund Manager (Analyst I)

City of Portland, Portland, OR

Job - Government

Close Date: 09/06/2019

SALARY: $55,370.00 - $102,648.00 Annually


CLOSING DATE:09/06/19 11:59 PM


The City of Portland, Portland Children's Levy is seeking a qualified Small Grants Fund Manager.

This recruitment will remain open until 75 applications have been received or until the posted closing date, Friday, September 6, 2019, whichever comes first. Applications received after the 75 application limit has been reached will not be included in this recruitment process.

The Portland Children's Levy (PCL) invests proceeds of a local option property tax levy in proven programs for children and their families through competitive grant processes. PCL values a diverse workforce and seeks ways to promote equity and inclusion within the organization. PCL encourages candidates with knowledge, ability and experience working with a broad range of individuals and diverse communities to apply. Although not required, PCL encourages candidates that can fluently speak more than one language to include that information in your resume.

PCL is developing a small grants fund to improve equity of access to Levy funding and build capacity in smaller organizations serving children and families. This position will design, develop and implement a small grants fund, analyze performance of individual grants and the overall fund, and report progress to Levy Allocation Committee. Specific duties include:•Plan, design and develop a funding process for a small grants fund including background research, community consultation and involvement in funding process design, policy implications of design options and recommend a model to launch the fund.
•Implement funding process as designed including outreach to non-profit organizations serving diverse communities and seeking to access public funding, support/assist organizations seeking to apply, establish criteria for funding recommendations, draft and present funding recommendations to Levy Allocation Committee.
•Draft grant contracts, develop performance indicators, track contract performance and expenditures, assess training and technical assistance needs of grantees, and support grantees of fund directly or with assistance from outside contractors.
•Prepare and present progress reports at public meetings on small grants fund implementation; participate in development of bureau performance and annual reports.
•Research, share information and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other Bureaus/Offices and various organizations, committees and community groups.
•Perform a variety of bureau-specific program activities to accomplish work goals and objectives.

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.


The following minimum qualifications are required for this position: 1.Knowledge of the principles, tools and techniques for project planning and management and sound business communication.
2.Knowledge and experience applying the principles and practices of grant administration, budget management and analysis of program and budget performance.
3.Knowledge and experience applying the principles and practices of public outreach and involvement, and successful track record working with communities of color, historically underserved communities and small / emerging community-based organizations.
4.Ability and experience collecting, evaluating and interpreting myriad data such as metrics for program implementation including program activities, children/families served, and impact of grants on program participants and organizations.
5.Ability and experience communicating clearly, logically and persuasively, both verbally and in writing; preparing clear, concise and comprehensive reports, correspondence and other documents involving administrative and organizational data; and communicating complex analytical topics to non-technical audiences.
6.Ability and experience exercising independent judgment, problem-solving and taking the initiative within established procedures and guidelines.

Additional requirements: •A valid state driver's license

The following are preferred qualifications, but are not required to be qualified for this position: •Experience using and / or working in services for children and families in the Multnomah County area, especially in publicly funded services for families affected by racial inequities. Multi-lingual or bilingual candidates are encouraged to apply.
•Bachelor's degree from an accredited college or university with major course work in management, business or public administration, or related field and four years of progressively responsible professional experience in administrative, management, equity, intergovernmental, operations, budgetary and similar analysis; or an equivalent combination of training and experience.


An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Recruitment Timeline: •Position Posted: 08/12/19 - 09/06/19
•Applications Reviewed: week of 09/09/19
•Selection Interview(s): Week of 09/30/19

* Please note: All timelines are approximate and subject to change.


Application Instructions

Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
•Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
•Your resume should support the details described in the cover letter.
•If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Applications for this position will be accepted, online, until 75 completed applications have been received, but will close no later than 11:59 PM, on September 6, 2019, whichever comes first. Do not attach materials not requested. Applications received after the 75 application limit has been reached will not be included in this recruitment process. E-mailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

Teresa Dahrens, Senior Human Resources Analyst
Bureau of Human Resources
(503) 823-4516

An Equal Opportunity / Affirmative Action Employer

Complete details: