Post Date: 01/24/2019
Close Date: 03/31/2019
University Mission: Concordia University is a Christian university preparing leaders for the transformation of society.
Department Mission: With Christ as our teacher, the College of Education prepares educators to serve diverse communities, promote moral leadership, demonstrate effective teaching skills, and encourage life-long learning.
Position Title: Licensure Certification Specialist
Department: College of Education
Reports To: Assistant Dean - Licensure, COE
FLSA Status: Non-exempt
Position Number: COE004
Duties and Responsibilities:
Licensure Responsibilities: (60%)
• Performs C2 licensure processes in an accurate and timely manner, including but not limited to processing and completing paperwork and student supports, forms, and uploading and storing C2 data in the university’s enterprise database.
• Performs licensure verification for initial and advanced programs including collecting and auditing documentation required by other states.
• Gathers and enters score reporting information into the university’s enterprise database.
• Monitors and manages the COE Licensure email account.
• Monitors licensure processes, practices, changes, etc. via the TSPC (Teacher Standards and Practices Commission) portal.
• Reviews TSPC emails and meeting minutes and maintain up to date awareness of changes and updates that impact the university’s licensure programs.
• Reviews Oregon Administrative Rules (OARs) for updates.
• Attends job related webinars, Program Approval Committee meetings, and/or Rules Approval Committee meetings (virtual).
• Participates on licensure committees through OACTE and OAICU as well as any opportunities through TSPC. 60%
M.Ed Support Responsibilities: (30%)
• Monitors M.Ed campus scheduling and instructor assignment, collaborating with internal departments and external partners as appropriate.
• Maintains the M.Ed master schedule (projections).
• Completes and submits M.Ed course change forms.
• Manages the acquisition and distribution of M.Ed handbooks, forms, and course support materials. Orders textbooks, sends out sample syllabi and templates, collects syllabi, and sends updated forms to placement for website maintenance.
• Works with all program chairs to support review and revision of catalog, course scheduling, website, and other university initiatives.
• Provides support for compliance with any TSPC requirements regarding M.Ed licensure program components, documentation requests, etc. 30%
Performs other duties as assigned: (10%)
Work Contacts Interacts with students, faculty, staff, and guests on a regular basis. Interactions occur in person, in meetings, via telephone and via email.
Scope of Work Focuses on specific elements of a program requiring specific expertise, skills and knowledge. Activities and tasks support the operations of the College of Education and includes following standard operating procedures through course of work. May initiate actions in support of departmental operations. Requires knowledge of institution policies and practices. Assists with keeping direct manager informed of results, outcomes, and impediments
Working Conditions Office environment in elementary school setting.
Minimum Physical Requirements:
Able to tolerate prolonged sitting and keyboarding.
Able to lift and carry 35 lbs. on an occasional basis.
Able to use basic office equipment including phones, copiers and computers.
Able to climb and descend stairs in a safe manner.
Able to review documents for accuracy and integrity of information.
Able to lift, pull, grasp, stoop and reach within an office environment.
Minimum Education and Experience Requirements:
Bachelor’s degree in Education, Business, or related field (preferred).
2+ years’ relevant experience providing progressively responsible administrative and customer support in an office environment or specialized experience performing job related tasks.
Minimum Requirements (Knowledge, Skills and Abilities):
Able to demonstrate excellent organizational and problem-solving skills; outcome-oriented.
Able to be highly productive and self-motivated with minimal supervision.
Able to maintain confidentiality and handle private information with discretion, tact and good judgement.
Excellent oral and written communication skills.
Proficient using the Microsoft Office Suite including Word, Excel, Access PowerPoint, and Outlook.
Able to enter data in a database in an accurate and timely manner. Able to readily learn to use existing administrative software including Banner, Blackboard and TaskStream.
Able to maintain a professional appearance and demeanor at all times.
Pre-Employment Screening Requirements: Successfully pass a criminal background check.
Attitude and Demeanor of all Concordia University Employees:
Publicly support the mission of Concordia University.
Communicate effectively with warmth, sensitivity, and understanding as s/he/they deals with administrative colleagues, teachers, students, parents, faculty, college personnel and program associates.
Work as a team member in a professional environment.
Possess a “service attitude” (willingness to be flexible to meet the demands of the college and/or department).
Have a professional physical appearance (appropriate clothing, hygiene, etc.).